Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 21, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Jagoe-Public Company, for the construction of the
2019 Street Bond Neighborhood 1A project for the Capital Projects Department; providing for the
expenditure of funds therefor; and providing an effective date (CSP 8108 – awarded to Jagoe-Public
Company, in the not-to-exceed amount of $3,778,325.25). The Public Utilities Board recommends approval
(4 - 0).
INFORMATION/BACKGROUND
Neighborhood 1A contains 21 street segments that will be reconstructed as part of the 2019 Street
Reconstruction Bond. The project will adhere to a holistic approach aimed at limiting future construction
disruptions by providing a full reconstruction of the identified street segments, the project also includes
curb and gutter and replacement of limited sidewalk improvements.
In Q1 2022, the City initiated preliminary design services for improvements to Neighborhood 1A in
partnership with the City’s internal engineering design team as part of the overall program management
efforts to plan and construct street segments included within the 2019 Street Reconstruction Bond. The
Capital Projects Department anticipated advertising the project in Q4 2022, and the construction contract
awarded in Q2 2023. With the approval of this contract, both estimates will be met.
The Neighborhood 1A Project has a total project construction cost of $3,778,325.25. This estimate includes
a $3,598,405.00 total base proposal amount and a 5% contingency of $179,920.25. The five (5) percent
contingency allowance is for the sole use of the City and will be subject to written authorization by the
City’s Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 929 prospective suppliers, including 69 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received, references were checked, and proposals
were evaluated based on published criteria including key personnel, quality and reputation, detailed
schedule and plan, safety record, and price. Best and Final Offers (BAFO) were requested from the top
firm. Based upon this evaluation, Jagoe-Public Company was ranked the highest and determined to be the
best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 929
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 93
SBE-Small Business Enterprise Invitations sent out: 330
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 13, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Jagoe-Public Company, for the construction of the 2019 Street Bond Neighborhood
1A project for the Capital Projects Department, in a not-to-exceed amount of $3,778,325.25.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 270 calendar days.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Account Name Account number OR amount
2019 Bond 350525473 $3,334,112.84
Sidewalks 250123473 $171,484.41
Wastewater 640493545 $92,807.75
Requisition #158964 has been entered into the Purchasing software system in the amount of $3,598,405.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Taylor Holt, 940-349-8938.
Legal point of contact: Marcella Lunn at 940-349-8333.