Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of high strength
aluminum transmission conductors for Denton Municipal Electric, providing for the expenditure of funds
therefor; and providing an effective date (RFP 8168 – awarded to Techline, Inc., for three (3) years, with
the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$3,290,000.00). The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has several planned transmission line projects in its approved five-year
Capital Improvement Plan (CIP) that will require the purchase of high-strength transmission conductors.
DME solicited a Request for Proposals (RFP) to provide high strength 1926.9 Shaped Wire Compact
Concentric-Lay-Stranded Aluminum Conductor, Steel-Supported (ACSS/TW) aluminum conductor
(Cumberland), and high-strength 959.6 ACSS/TW aluminum conductors (Suwannee) for several proposed
projects.
The lengths are estimated as the final designs are not complete. The transmission lines are designed in a
bundled conductor configuration, with two conductors per phase, and six conductors per line length. This
type of construction requires the contractor to pull two reels of conductor at the same time. So, the actual
conductors required exceed the transmission line length.
The RFP allowed for the proposers to provide Southwire or General Cable pricing in their proposal. Three
proposals were received. Based on the evaluation, Techline Inc. was ranked the highest and proposed the
lowest General Cable price and lowest Southwire price and ultimately determined the best value for the
City.
The contract estimate is based on General Cable pricing for the month of January 2023. A 10% adder was
included for up to ten percent escalation during the contract period. The proposed contract does not require
the expenditure of any minimum amount. Purchase orders will be issued based on need in project
construction schedules.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year Expenditure
Year 1 $892,044.67
Year 2 $400,360.40
Year 3 $695,604.63
Year 4 $100,909.10
Year 5 $1,201,081.20
Total: $3,290,000.00
Requests for Proposals were sent to 380 prospective suppliers, including 13 Denton firms, for this item. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Three (3) proposals were received and evaluated based upon published
criteria including delivery, probable performance, and price. Based upon this evaluation, Techline, Inc. was
ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 691 - Power Transmission Equipment
(Electrical, Mechanical, Air and
Hydraulic) & 285 - Electrical
Equipment and Supplies (Except Cable
and Wire)
Notifications sent for Solicitation sent in IonWave: 380
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 35
SBE-Small Business Enterprise Invitations sent out: 150
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 27, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Techline, Inc., for the purchase of high-strength aluminum transmission conductors
for Denton Municipal Electric, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $3,290,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same. Orders will be placed as project schedules
require and will be delivered within 52-80 weeks.
FISCAL INFORMATION
The costs for material purchased under the proposed agreement will be funded out of amounts budgeted for
specific projects. The work proposed will be in the transmission category. Costs for transmission projects
will ultimately be recovered through the Public Utility Commission Transmission Cost of Service Program
(TCOS).
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Projected Conductor Needs
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.