Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with AV Water Technologies, LLC, Core & Main LP,
Metron Farnier, LLC, and National Wholesale Supply, Inc., for Capital Improvement Projects (CIP)
construction materials for Capital Projects as set forth in the contracts; providing for the expenditure of
funds therefor; and providing an effective date (RFQ 8079 – awarded to AV Water Technologies, LLC,
Core & Main LP, Metron Farnier, LLC, National Wholesale Supply, Inc., for a one (1) year, with the option
for two (2) additional one (1) year extensions, in the three (3) year not-to-exceed amount of
$10,000,000.00).
INFORMATION/BACKGROUND
The purpose of this RFQ is to enable the City of Denton to identify and order certain construction materials
during the design process and provide those materials to the construction company that secures the contract
for construction. Specific construction materials have been shown to have extended lead times that could
potentially delay construction contracts resulting in extended schedules and timely delay costs. This process
will also allow the City of Denton to lock in materials pricing early on in the project and avoid price
escalation that had been exponentially increasing recently.
The proposed contracts for Capital Improvement Plan (CIP) construction materials for the City of Denton
allow the City to request quotes from the pre-qualified vendors for future CIP projects. Approved
contractors will be provided the opportunity to bid on materials put forth by the City Engineering
Department. The contractor with the lowest bid that meets the requirements of the project including the
schedule may be awarded the work. The City of Denton reserves the right to accept a respondent's request
for cost in whole or in part and may engage multiple vendors for a single project.
Material Item Description Estimated 5-Year
Expenditure
DIP Pipe (Water, Sanitary Sewer, Force Main) $3,000,000
PVC Pipe (Water Pressure, Gravity Sewer, Gravity Sewer Pressure) $1,500,000
HDPE Pipe (Water, Sanitary Sewer, Force Main) $1,000,000
Water Meters $750,000
Fire Hydrant Assemblies $750,000
Pipe Accessories and Fittings $1,500,000
Contingency for additional items $1,500,000
Total 5Yr NTE Amount $10,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications (RFQ) for Capital Improvement Projects (CIP) Construction Materials for the
City of Denton was sent to 1,085 prospective firms for these services, including 54 Denton firms. In
addition, the RFQ was placed on the Procurement website for prospective respondents to download and
advertised in the local newspaper. Four (4) statements of qualifications (SOQ) were received. The SOQs
were evaluated based on published criteria including firm overview, provide all requested materials, and
the ability to store requested materials in-house. All firms scoring 80 or higher were placed on the list. The
evaluation team is recommending approval of the list with four (4) qualified firms.
NIGP Code Used for Solicitation: 340, 658, 659, 890, 913, 940, & 968
Notifications sent for Solicitation sent in IonWave: 1085
Number of Suppliers that viewed Solicitation in IonWave: 40
HUB-Historically Underutilized Business Invitations sent out: 85
SBE-Small Business Enterprise Invitations sent out: 364
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with AV Water Technologies, LLC, Core & Main LP, Metron Farnier, LLC, and National
Wholesale Supply, Inc., for Capital Improvement Projects (CIP) construction materials for Capital Projects,
in a one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year
not-to-exceed amount of $10,000,000.
PRINCIPAL PLACE OF BUSINESS
AV Water Technologies
Houston, TX
Core & Main LP
Dallas, TX
Metron Farnier, LLC
Boulder, CO
National Wholesale Supply, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the project budget account on an as-needed basis. The
City will only pay for materials and services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.