Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 21, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Patel & Patel
General Partners dba Deluxe Inn, amending the contract approved by the City Council on December 7,
2021, in the not-to-exceed amount of $1,000,000.00; said first amendment to continue to provide
accommodations for persons experiencing homelessness during the declared disaster related to COVID-19
for the Community Development Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7829 – providing for an additional first amendment expenditure amount
not-to-exceed $250,000.00, with the total contract amount not-to-exceed $1,250,000.00).
INFORMATION/BACKGROUND
In December of 2021, City Council approved a contract (RFP 7829) with Patel & Patel General Partners
dba Deluxe Inn, to provide accommodations for persons experiencing homelessness during the declared
disaster related to COVID-19. This contract is funded through American Rescue Plan Act (ARPA) State
and Local Fiscal Recovery Funds (SLFRF). These services ensure persons experiencing homelessness due
to the ongoing impact of the pandemic have access to shelter and supportive services to obtain housing.
In September of 2022, Council approved the allocation of an additional $2.5M from the City’s second
tranche of ARPA – SLFRF funding for Temporary Alternative Shelter to support ongoing COVID-19
economic recovery efforts. Included in this allocation is funding to sustain temporary shelter
accommodations through December 2024. The not-to-exceed amount of funding for this contract is
projected to be fully expended as of April 2023. Staff is requesting approval for an additional 25% of the
contract amount, $250,000, estimated to sustain the program through November 2023. Staff is currently
preparing for the necessary next steps to procure these services beyond November 2023 through December
2024.
Since funding has already been allocated to support these efforts, the staff is requesting Council approve
the additional 25% of the original contracted funding amount for Patel & Patel General Partners dba Deluxe
Inn.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 7, 2021, City Council approved a contract with Patel & Patel General Partners dba Deluxe
Inn, in the not-to-exceed amount of $1,000,000 (Ordinance 21-2575).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Approve Amendment No. 1 with Patel & Patel General Partners dba Deluxe Inn, to continue to provide
accommodations for persons experiencing homelessness during the declared disaster related to COVID-19
for the Community Development Department, in a not-to-exceed amount of $250,000, for a total amended
contract amount of $1,250,000.
PRINCIPAL PLACE OF BUSINESS
Patel & Patel General Partners dba Deluxe Inn
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The contract expires on December 7, 2023.
FISCAL INFORMATION
These services will be funded by American Rescue Plan (ARP) Act Funds. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 4: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Courtney Douangdara, 940-349-7235.
Legal point of contact: Marcella Lunn at 940-349-8333.