Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 4, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., to provide regulatory permitting/approval support, process evaluation, design services,
bidding assistance, and construction phase services for the Cooper Creek Lift Station Improvement Project
for the Water Utilities Department; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 7574-025 – Professional Services Agreement for design services awarded to Kimley-
Horn and Associates, Inc., in the not-to-exceed amount of $750,000.00). The Public Utilities Board
recommends approval (5 - 0).
INFORMATION/BACKGROUND
The Cooper Creek Lift Station (CCLS) was initially completed in 2003. The facility is the main collection
site for the Cooper Creek Wastewater Basin flows and is located on the NW corner of Prominence and
Mayhill RD. The station currently has a capacity of eight million gallons per day (MGD). There have not
been any significant improvements to the station since its completion. CCLS has a history of maintenance
challenges due to upstream solids buildup that inundate the station during rain events. Additionally, the
station requires various rehabilitation and upgrades, as determined by Water Reclamation staff and a
condition assessment previously performed by the consultant under a separate agreement. The equipment
has outlived its useful life and warrants replacement. The proposed project will increase capacity and
support growth within the community and maintain public health through the safe conveyance of
wastewater.
Major improvements and upgrades to the Cooper Creek Lift Station include:
• Installation of a bar screen in advance of the lift station including offsite inlet piping
relocation to minimize floodplain impacts, including a washer, compactor and automatic
bagging system, bypass channel, on-site paving, and fencing improvements, and associated
electrical and instrumentation improvements.
• Installation of new variable frequency drive (VFD) and associated electrical and
instrumentation improvements, new Programmable Logic Controller (PLC), and main
electrical control panel in the electrical building.
• Installation of a fourth submersible pump to increase capacity up to 12 MGD, permanent
emergency bypass connection, and yard isolation valve(s) for future maintenance.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Engineering firms listed on the prequalified list for Wastewater Detention and Lift Station and Collection
facilities were interviewed separately to determine the most qualified firm for the project. Based on the
qualifications, knowledge, and experience in rehabilitation of similar type and concept most in line with
future expansion, staff selected Kimley Horn and Associates Inc. from the list of qualified consultants to
perform this work.
Request for Qualifications for professional engineering services for Water and Wastewater was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on March 23, 2021 (Ordinance 21-546).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2021, Council approved RFQ 7574 for a prequalified list of professional engineering firms
for Water and Wastewater (Ordinance 21-546).
On March 27, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., to provide regulatory permitting/approval
support, process evaluation, design services, bidding assistance, and construction phase services for the
Cooper Creek Lift Station Improvement Project for the Water Utilities Department, in a not-to-exceed
amount of $750,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
SUSTAINABILITY MEASURES
The rehabilitation of the Cooper Creek Lift Station improves the safety and reliability of wastewater
conveyance to the Pecan Creek Water Reclamation Plant.
RELATIONSHIP TO SUSTAINABILITY FRAMEWORK
Focus Area: Wastewater Collection
What are some of the goals the department will be setting up to ensure that the sustainability measures are
met?
Goal 1: Collect wastewater from the Cooper Creek Basin and discharge it safely to the Water Reclamation
Plant
Goal 2: Ensure wastewater is collected and conveyed in accordance with regulatory requirements.
Goal 3: Protect the health, safety, and the environment from sanitary sewer overflows. The project
addresses the need to eliminate solids buildup and provide an emergency bypass for maintenance and
equipment reliability to ensure the station’s continued service.
FISCAL INFORMATION
These services will be funded from Wastewater CIP account 640481545.1360.21100. Requisition #159140
has been entered into the Purchasing software system in the amount of $550,000. The budgeted amount for
this item is $750,000. The remaining $200,000 will be added to the allocated project fund in FY 2024.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, (940) 349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.