6590-093 - Amendment 3 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
6590-093PSA
Not Applicable
Crystal Westbrook
RRWTP CAPACITY UPRATE REGULATORY & PERFORMANCE UPGRADES
N/A
APRIL 18, 2023
23-759
PSA 6590-093 – Amendment #3 Page 1 of 2
THIRD AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND FREESE AND NICHOLS, INC.
PSA 6590-093
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS THIRD AMENDMENT TO CONTRACT 6590-093 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Freese and Nichols, Inc. (“Engineer”); to
that certain contract executed on September 23, 2020, in the original not-to-exceed amount
of $1,472,700 (the “Original Agreement”); amended on December 14, 2021 in the
additional amount of $663,310 aggregating a not-to-exceed amount of $2,136,010 (the
“First Amendment”); amended on November 15, 2022 in the additional amount of
$1,470,477 aggregating a not-to-exceed amount of $3,606,487(the “Second Amendment”)
(collectively, the Original Agreement, the First Amendment, the Second Amendment are
the “Agreement”) for services related to the installation of the RRWTP Capacity Uprate
Regulatory and Performance Upgrades.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $95,060 with this Amendment for an aggregate not-to-exceed
amount of $3,701,547; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the RRWTP Capacity Uprate Regulatory and Performance Upgrades, are hereby
authorized to be performed by Engineer. For and in consideration of the additional
services to be performed by Engineer, the City agrees to pay, based on the cost
estimate detail attached as Exhibit “A”, a total fee, including reimbursement for
non-labor expenses an amount not to exceed $95,060.
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
PSA 6590-093 – Amendment #3 Page 2 of 2
2. This Amendment modifies the Agreement amount to provide an additional $95,060
for the additional services with a revised aggregate not to exceed total of
$3,701,547.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Engineer”
FREESE AND NICHOLS, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
Director
Water Utilities
Stephen D. Gay
04/18/2023
Exhibit A-1
City of Denton
RRWTP Capacity Re-rate and Performance Improvements
Amendment No. 3
EXHIBIT A
SCOPE OF SERVICES AND RESPONSIBILITIES OF CLIENT
CITY OF DENTON
RAY ROBERTS WATER TREATMENT PLANT (RRWTP)
CAPACITY RE-RATE AND PERFORMANCE IMPROVEMENTS
AMENDMENT NO. 3
PROJECT UNDERSTANDING
The Ray Roberts Water Treatment Plant (RRWTP) Capacity Re-rate and Performance Improvements
Professional Services Agreement executed on September 23, 2020, has been previously amended as
summarized below:
• Amendment No. 1, dated December 14, 2021, provided the additional design associated with
modifying the backwash supply for the RRWTP Filter Complex and replacing additional electric motor
operators (EMO) for valves and gates not included in the original scope of services.
• Amendment No. 2, dated November 15, 2022, provided the advertisement and construction phase
services for the RRWTP Capacity Re-Rate and Performance Improvements Project (Project).
The City of Denton (City) has requested that the RRWTP Capacity Re-rate and Performance Improvements
Professional Services Agreement be amended to include modifications to the design as outlined in the
following paragraphs. As part of the original Professional Services Agreement and Amendment No. 1,
approximately 66 valves and electric motor operators (EMO) are designed to be replaced. In addition to these
valves and EMOs, approximately 20 additional EMOs will be replaced on valves that will remain in service.
Each of these approximately 86 EMOs were designed using the individual input/output communication
method.
After discussion with the City of Denton (City) personnel, the City desires to change the EMO communication
method from the designed individual input/output to a fieldbus network communication protocol. The City
has expressed interest in using an EMO Master Station platform that is based on a Modbus RTU (RS-485)
communication protocol with redundant loop topology. The EMO and Master Station platform will be
provided by a single vendor to provide product conformity. Up to three EMO Master Station systems will be
considered. These may include Rotork, Limitorque, and AUMA. FNI will coordinate closely with the City
regarding the potential vendors and verify that the vendors listed in the specification meet the have the
necessary installation experience.
An Master Station is proposed to be installed at the (1) Transfer Pump Station Electrical Building and
supported by PLC 13, (2) Operations Building Electrical Room and supported by PLC 06, (3) and Raw Water
Pump Station Electrical Room and supported by PLC 01. The locations of this Master Station panels will be
coordinated in the field with the Owner during the design process. If possible, Master Station Nos. 1 and 2
may be combined, reducing the number of Master Stations within the RRWTP to one.
The conceptual loops identified below will be fine tuned with the Owner during the design phase.
The Master Station located the Transfer Pump Station Electrical Building have the following loops:
1. Intermediate Ozone Contactor
2. Filters 1 – 4
3. Filters 5 – 8
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
Exhibit A-2
City of Denton
RRWTP Capacity Re-rate and Performance Improvements
Amendment No. 3
4. Washwater Reclamation Basin, Blower Building, Backwash Supply, and 60-inch diameter Valve Vault.
The Master Station located the Operations Building Electrical Room have the following loops:
1. Pre-ozone Contactor
2. Flocculation/Sedimentation Basin and Sludge Pump Station
3. North Plant Yard Valves
The Master Station located the Raw Water Pump Station Electrical Room have the following loops:
1. Raw Water Pump Station
It is anticipated that the following contract plans will be impacted as part of this effort:
• PI-4 SCADA System Architecture
• PI-4b SCADA System Architecture II (new sheet)
• PI-4c SCADA System Architecture III (new sheet)
• PI-26 Loop Diagrams I
• PI-27 Loop Diagrams II
• PI-28 Loop Diagrams III
• PI-29 Loop Diagrams IV
• PI-30 Loop Diagrams V
• PI-31 Loop Diagrams VI
• PI-32 Loop Diagrams VII
• E-6 Site Plan B
• E-7 Site Plan C
• E-8 Site Plan D
• E-9 Site Plan E
• E-10 Raw Water Pump Station Building Plans
• E-12 Pre-Ozone Contactors Plans
• E-16 Flocculation/Sedimentation Basin Controls and Instrumentation Plan
• E-19 Intermediate Ozone Contactors Plans
• E-25 Filters Enlarged Plans II
• E-27 Filters Top Controls and Instrumentation Plan
• E-28 Filters East Pipe Gallery Power Plan
• E-29 Filters East Pipe Gallery Controls and Instrumentation Plan
• E-31 Filters East Pipe Gallery Controls and Instrumentation Plan
• E-32 Valve Vault Plans
• E-35 Backwash Actuators Plans
• E-37 Transfer Pump Station Plan
• E-38 Blower Building Plans
• E-41 Washwater Reclamation Basin Controls and Instrumentation Plan
• E-54 Transfer Pump Station Electrical Building Controls and Instrumentation Plan
• E-73 Interconnection Diagrams I
• E-74 Interconnection Diagrams II
• E-75 Interconnection Diagrams III
• E-76 Interconnection Diagrams IV
• E-77 Interconnection Diagrams V
• E-96 Duct Bank Details I
• E-97 Duct Bank Details II
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
Exhibit A-3
City of Denton
RRWTP Capacity Re-rate and Performance Improvements
Amendment No. 3
• E-98 Duct Bank Details III
• E-99 Duct Bank Details IV
This Amendment also includes the additional effort associated with re-advertising the project.
ARTICLE I
BASIC SERVICES: FNI shall render the following professional services in connection with the development of
the Project:
A. DESIGN PHASE – ELECTRIC MOTOR OPERATOR COMMUNICATION: FNI shall provide professional
services in this phase as follows:
1. Project Management:
a. Project management will be based on the services included in the original Professional
Services Agreement.
2. Meetings:
a. Conduct the following additional workshops with the OWNER during the design phase. FNI
will submit relevant drawings, specifications, and detailed data for each workshop two (2)
weeks before the workshop dates to allow the OWNER adequate time for review and
comment.
i. Electric Motor Operator Communication 30% Design Review Workshop – 30% design
level QC workshop.
ii. Electric Motor Operator Communication 90% Review Workshop – 90% design level QC
workshop.
3. Detailed Design:
a. The detailed design scope tasks outlined in the Agreement will be applied to the design
elements described in this Project Understanding section of this Amendment. The detailed
design phase will include the following submittal milestones:
i. 30% design submittal
ii. 90% design submittal
4. Opinions of Probable Construction Cost:
a. The development of opinions of probable construction cost are outlined in the Agreement
and will include the design elements described in this Project Understanding section of this
Amendment.
B. PROPOSAL OR NEGOTIATION PHASE: FNI shall provide professional services in this phase as follows:
1. Basis of Services
a. The basis of services for proposal or negotiation phase services will be as outlined in
Amendment No. 2.
2. Assist City in Securing Proposals
a. The services associated with this task will be performed as outlined in Amendment No. 2.
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
Exhibit A-4
City of Denton
RRWTP Capacity Re-rate and Performance Improvements
Amendment No. 3
b. FNI will provide the following services as part of the re-advertisement of the Project.
3. Pre-Proposal Conference – FNI will provide the following services as part of the re-advertisement
of the Project.
a. Assist the City in conducting one (1) pre-proposal conference for the construction project in
addition to the remaining one (1) pre-proposal conference in the Agreement.
b. This service will be conducted as outlined in the Amendment No. 2.
4. Proposal Phase Requests for Information and Addenda
a. This task will be furnished under Amendment No. 2.
5. Competitive Sealed Proposal Opening
a. This task will be furnished under the original Agreement.
6. Printed Copies and Execution of Contract Documents
a. This task will be furnished under the original Agreement.
ARTICLE II
SPECIAL SERVICES: FNI shall render the following professional services, which are not included in the Basic
Services described above, in connection with the development of the Project:
• There are no Special Services identified as part of this Amendment.
ARTICLE III
ADDITIONAL SERVICES: Any services performed by FNI that are not included in the Basic Services or Special
Services described above are Additional Services. Additional Services to be performed by FNI, if authorized
by the City, are described as follows:
• The actuator vendors specified will match the specified Master Station platform. Designing systems
to allow for different EMOs and Master Stations will be an additional service.
• Additional Services are also outlined in the Agreement, Amendment No. 1, and Amendment No. 2.
ARTICLE IV
TIME OF COMPLETION: FNI is authorized to commence work on the Project upon execution of this
Amendment and agrees to complete the services in accordance with the following schedule:
• Design Phase – Electric Motor Operator Communication:
o 30% Client Review Package: One (1) month from Notice to Proceed.
o 90% Client Review Package: Two (2) months from receipt of Client comments on 30%
review package.
o Final Package Incorporated into Full Package for Advertisement: One (1) month from
receipt of Client comments on 90% review package.
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
Exhibit A-5
City of Denton
RRWTP Capacity Re-rate and Performance Improvements
Amendment No. 3
If FNI’s services are delayed through no fault of FNI, FNI shall be entitled to adjust the contract schedule
consistent with the number of days of delay. These delays may include but are not limited to delays in City
or regulatory reviews, delays in the flow of information to be provided to FNI, governmental approvals, etc.
These delays may result in an adjustment to compensation as outlined in this Agreement and in
Attachment CO.
ARTICLE V
RESPONSIBILITIES OF THE CITY: The City shall perform the services outlined in the Agreement, Amendment
No. 1, and Amendment No. 2 in a timely manner so as not to delay the services of FNI.
ARTICLE VI
COMPENSATION: The following is the breakdown of the proposed fees and in accordance with
Attachment CO:
TASK FEE COMPENSATION TYPE
BASIC SERVICES
A – Design Phase – Electric Motor Operator
Communication $90,800 Lump Sum
B – Proposal or Negotiation Phase $4,260 Lump Sum
Total Basic Services Fee $95,060 Lump Sum
DocuSign Envelope ID: 8CB5DB78-8686-4CCE-AD2F-81CC1AD339DB
Certificate Of Completion
Envelope Id: 8CB5DB7886864CCEAD2F81CC1AD339DB Status: Completed
Subject: Please DocuSign: City Council Contract 6590-093 Amendment 3
Source Envelope:
Document Pages: 8 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
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Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
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3/17/2023 4:25:36 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
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Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
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Purchasing Manager
City of Denton
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drj@freese.com
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Director
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