7723 - Amendment 2 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
Not Applicable
Security Consulting Services Amendment 2
Gabby Leeper
7723PSA
N/A
APRIL 18, 2023
23-746
7723 PSA – Amendment #2 Page 1 of 2
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HOWELL DESIGN GROUP, LLC
PSA 7723
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS SECOND AMENDMENT TO CONTRACT 7723 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Howell Design Group, LLC
(“Consultant”); to that certain contract executed on May 28, 2021, in the original not-to-
exceed amount of $45,000 (the “Original Agreement”); amended on November 02, 2021,
in the additional amount of $75,000 aggregating a not-to-exceed amount of $120,000 (the
“First Amendment”); (collectively, the Original Agreement, and the First Amendment, are
the “Agreement”) for services related to Security Consulting Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $527,300 with this Amendment for an aggregate not-to-exceed
amount of $647,300; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
Security Consulting Services, are hereby authorized to be performed by Consultant.
For and in consideration of the additional services to be performed by Consultant,
the City agrees to pay, based on the cost estimate detail attached, a total fee,
including reimbursement for non-labor expenses an amount not to exceed
$527,300.
2. This Amendment modifies the Agreement amount to provide an additional
$527,300 for the additional services with a revised aggregate not to exceed total of
$647,300
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
7723 PSA – Amendment #2 Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Consultant”
Howell Design Group, LLC (HDG)
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY
ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
Assistant City Manager
City Manager's Office
Christine Taylor
04/18/2023
_________________________________________________________________________
www.Howell-Design-Group.com Page 1 | 3
November 15, 2022
Trevor Crain
City of Denton
215 E McKinney Street
Denton, TX 76205
RE: Proposal for Security and Low Voltage Consulting for
the City of Denton.
Mr. Crain,
Howell Design Group (HDG) appreciates the opportunity to provide this proposal for
our services to the City of Denton.
Scope of Work
HDG proposes to provide support as requested, but not limited to:
1. Implementation of Genetec security software
a. Conversion from WinPak to Genetec
b. Conversion from Ocularis to Genetec
2. New Construction
a. Security (access control, intrusion, and surveillance) designs
b. Design review
c. Construction Administration
3. Renovations
a. Security (access control, intrusion, and surveillance) designs
b. Design review
c. Construction Administration
4. Managed Services
a. Assisting the City of Denton regarding their contracted access control
vendor.
b. Assisting the City of Denton regarding troubleshooting and correcting
access control software and hardware issues.
c. Assisting the City of Denton regarding the development of processes,
Standard Operating Procedures, Memorandums of Understanding, and
policies regarding access control, intrusion, surveillance, and low
voltage based on industry standards and best practices.
Exhibit ADocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
_________________________________________________________________________
www.Howell-Design-Group.com Page 2 | 3
Proposed Fee:
HDG is proposing to provide services at the following hourly rates:
Service Description Hourly Rate
Subject Matter
Expert Professional Witness $225
Senior
Consultant
Managed services, implementation oversight, risk
assessment, and process administration. $175
Consultant Managed services, implementation oversight, risk
assessment, and process administration. $125
Senior
Designer
Design, design review, construction administration,
and low voltage commissioning. $150
Designer Design, design review, construction administration,
and low voltage commissioning. $125
Revit/Virtual
Design Revit & CAD Files. $85
Fixed fee amounts do not include travel expenses. Travel expenses include airfair,
lodging, rental car/ride share, and per diem meals ($55 per day). Expenses are
billed at the incurred rates. Expenses are agreed upon by both parties prior to
incurrence.
Clarifications:
To manage the expectations of this project the following clarifications apply:
1. Any work for projects other than those listed is considered outside the scope
of this project and must be agreed upon in writing by both parties prior to
any work beginning.
2. Travel time will be counted as project time and billed at the hourly rate listed
in this proposal.
3. Terms are NET30 unless otherwise agreed upon by both parties.
If City of Denton agrees to this proposal and wishes HDG to begin working on the
scope of services please sign the below signature as approval for this proposal and
notice to proceed with authorization to bill for services rendered.
City of Denton
Print Name:__________________________ Date: ___/____/_______
Signature: _____________________________________
Title: _________________________________________
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
04/18/2023
City Manager
Sara Hensley
_________________________________________________________________________
www.Howell-Design-Group.com Page 3 | 3
Howell Design Group
Print Name:___Charlie Howell_____________ Date: ##/##/2022
Signature: _____________________________________
Title: ______Principal____________________________
Contact information: Cell-916-716-0782 l Email:Chowell@howell-design-group.com
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
Certificate Of Completion
Envelope Id: 494E152DF4194DCC9609B97C8671E4C2 Status: Completed
Subject: Please DocuSign: City Council Contract 7723 Security Consulting Services Amendment 2
Source Envelope:
Document Pages: 6 Signatures: 7 Envelope Originator:
Certificate Pages: 6 Initials: 1 Gabby Leeper
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Gabby.Leeper@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
3/17/2023 4:38:42 PM
Holder: Gabby Leeper
Gabby.Leeper@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Gabby Leeper
gabby.leeper@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 3/17/2023 4:48:41 PM
Viewed: 3/17/2023 4:48:50 PM
Signed: 3/17/2023 4:49:19 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/17/2023 4:49:21 PM
Viewed: 3/20/2023 8:28:59 AM
Signed: 3/20/2023 8:29:14 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/20/2023 8:29:16 AM
Viewed: 3/20/2023 4:51:18 PM
Signed: 3/20/2023 4:53:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jimmie Lee Howell
chowell@howelldg.com
Principal
Howell Design Group, LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 143.244.110.149
Sent: 3/20/2023 4:53:03 PM
Viewed: 3/20/2023 5:08:19 PM
Signed: 3/20/2023 5:14:43 PM
Electronic Record and Signature Disclosure:
Accepted: 5/28/2021 12:34:19 PM
ID: d266d832-2159-4c3d-b2b8-7364ccdb4168
Signer Events Signature Timestamp
Christine Taylor
Christine.Taylor@cityofdenton.com
Assistant City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/20/2023 5:14:45 PM
Viewed: 3/20/2023 5:28:56 PM
Signed: 3/20/2023 5:29:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 3/20/2023 5:29:12 PM
Viewed: 4/19/2023 9:07:34 AM
Signed: 4/19/2023 9:08:13 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Sent: 4/19/2023 9:08:16 AM
Viewed: 4/19/2023 9:11:11 AM
Signed: 4/19/2023 9:11:23 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus J. Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 4/19/2023 10:13:08 AM
Viewed: 4/19/2023 10:21:50 AM
Signed: 4/19/2023 10:22:25 AM
Electronic Record and Signature Disclosure:
Accepted: 4/19/2023 10:21:50 AM
ID: 20ebc80b-8254-45f9-a3a0-2df674aeb37a
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/17/2023 4:49:21 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/20/2023 5:29:11 PM
Viewed: 3/21/2023 10:26:39 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)
Sent: 4/19/2023 10:13:11 AM
Viewed: 4/19/2023 10:13:23 AM
Electronic Record and Signature Disclosure:
Accepted: 4/19/2023 10:59:51 AM
ID: ebe47ac4-3a9d-42e7-9f81-773a9e967edb
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 4/19/2023 10:22:28 AM
Viewed: 4/19/2023 11:35:18 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Hailey Payne
Hailey.Payne@cityofdenton.com
Administration Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/19/2023 10:22:29 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/17/2023 4:48:41 PM
Certified Delivered Security Checked 4/19/2023 10:21:50 AM
Signing Complete Security Checked 4/19/2023 10:22:25 AM
Completed Security Checked 4/19/2023 10:22:29 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Jimmie Lee Howell, Jesus J. Salazar, Rosa Rios
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