Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City
of Denton and Howell Design Group, LLC (HDG), amending the contract approved by Purchasing on
May 28, 2021, in the not-to-exceed amount of $45,000.00; amended by Amendment 1 approved by the
City Council; said second amendment for additional security consulting and design services for the
Facilities Management Department; providing for the expenditure of funds therefor; and providing an
effective date (PSA 7723 – providing for an additional second amendment expenditure amount not-to-
exceed $527,300.00, with the total contract amount not-to-exceed $647,300.00).
INFORMATION/BACKGROUND
Howell Design Group, LLC (HDG) was engaged to conduct a security system assessment of currently
installed access control technologies, including ID Card and frequency operated buttons (FOBs), door
readers and their locations, as well as existing software. HDG has since provided a Security Access
Control Centralization Plan to consolidate, streamline, and upgrade the City’s access control systems to
an enterprise-level solution to meet future needs.
Additionally, HDG was engaged to support the Public Safety Bond Projects including the Police
Headquarters Renovation, Substation, and Firing Range to attend meetings, review security scope, and
lead security system implementation and scheduling efforts.
Facilities staff coordinated with vertical construction project managers, our Technology Services staff,
and HDG to outline current and future needs and develop a comprehensive implementation plan. We are
currently utilizing WinPak software, and American Business Electronics, Inc (ABE Corp) for software
support, and hardware installation and repairs. Unfortunately, WinPack and ABE Corp were unable to
provide the enterprise-level solution we need.
A request for proposal (RFP) for an enterprise-level solution including software, hardware, and future
maintenance considerations was solicited in October of 2021, resulting in the selection of Facilities
Solutions Group (FSG) and Genetec software. Funding for the initial cost of software licenses,
implementation, and hardware was provided in the FY 21-22 Facilities Capital Improvement budget.
This security assessment was not limited to electronic ID Card/FOB access but also included an
assessment of our Key Plan. HDG has provided recommendations for key policies and procedures and has
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Denton, Texas
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begun coordinating key cutting charts and hierarchies. This will provide staff with a comprehensive plan
to more effectively track and manage key holders and identify specific trigger points to re-key doors and
buildings to ensure secure facilities.
HDG has assessed and designed security control plans, including video surveillance coverage, and
managed the conversion of several City facilities to the new software. The second amendment to this
agreement will allow HDG to continue access control and video surveillance design and conversion
services for all City facilities, including both planned and future construction of new facilities,
renovations of existing facilities, and providing software and training support for the next 5 years.
Project Description Estimated 5-Year Expenditure
Security Access Controls & Video Surveillance Upgrade Year 1 $311,300.00
Security Access Controls & Video Surveillance Upgrade Year 2 $54,625.00
Security Maintenance & Future Construction Consulting Year 3 $53,375.00
Security Maintenance & Future Construction Consulting Year 4 $53,375.00
Security Maintenance & Future Construction Consulting Year 5 $54,625.00
Total: $527,300.00
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On November 2, 2021, City Council approved Amendment 1 with Howell Design Group, LLC (HDG), in
the not-to-exceed amount of $75,000, for a total not-to-exceed amount of $120,000. (Ordinance 21-2321).
RECOMMENDATION
Award Amendment No. 2 with Howell Design Group, LLC (HDG), for additional security consulting and
design services for the Facilities Management Department, in a not-to-exceed amount of $527,300, for a
total amended contract amount of $647,300.
PRINCIPAL PLACE OF BUSINESS
Howell Design Group, LLC (HDG)
Allen, TX
ESTIMATED SCHEDULE OF PROJECT
This conversion of the City’s access control and video surveillance systems is planned for completion by
December 2024.
FISCAL INFORMATION
These services will be funded by capital and operating funds according to the location and type of service.
Requisitions will be entered on an as-needed basis. The total amended amount of this contract is
$647,300.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract, Ordinance, and Amendment 1
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.