Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 2, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Stearns, Conrad and
Schmidt Consulting Engineers, Inc., for the engineered design of a concrete road and a vehicle
undercarriage wash (wheel-wash) for the Solid Waste and Recycling Department; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 7109-032 – Professional Services
Agreement for design services awarded to Stearns, Conrad and Schmidt Consulting Engineers, Inc., in the
not-to-exceed amount of $205,245.00). The Public Utilities Board recommends approval (7 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Landfill is located at the Solid Waste facilities, 1527 South Mayhill Road, Denton, TX. Solid Waste
staff is continuously monitoring waste disposal growth and the resulting increase in traffic, as well as state
permit compliance on controlling mud tracking. This professional service proposal is to mitigate traffic
congestion and mud tracking out of the landfill facility. It includes the preparation of construction plans,
technical specifications and bid documents, bid-support services, and construction quality assurance (CQA)
services.
For traffic mitigation, a 10-foot-wide paved lane will be added to the existing paved lane. The additional
paved lane will give support to the hauling road. Other proposed work includes the rehabilitation of
approximately 4,000 square feet of existing pavement, demolition of two (2) concrete pads, reshaping of
existing stormwater channels in landfill cell 0 areas, the addition of new stormwater channels, and a new
wheel-wash facility.
Per the Texas Commission on Environmental Quality, Municipal Solid Waste Permit #1590B, Volume 2,
in order to minimize the tracking of mud onto public roadways, the facility provides an on-site wheel wash.
The wheel wash removes accumulated mud from the vehicle wheels, tires, and undercarriage. The landfill
traffic exits along the paved site entrance road which provides an adequate distance for any residual mud
and dirt to be shed from the vehicle. On days when mud and associated debris are tracked onto the access
road and public roadway, facility staff will remove such mud and debris at least once per day. By mitigating
mud tracking, the landfill meets state permit requirements as well as City code requirements. The main
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
objective is to correct traffic safety and flow issues, ultimately providing good customer service, as well as
a good flow of revenue.
Professional services for this project will also include assigning a Project Manager (PM) who will be a
licensed Professional Engineer in the State of Texas. The PM will handle the scheduling of Stearns, Conrad,
and Schmidt personnel, monitor the project budget, assist in material submittal reviews, participate in
project meetings, and certify the construction record report and that the work is completed in accordance
with the contract documents.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on October 8, 2019
(Ordinance 19-2305).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2019, City Council approved RFQ 7109 for a prequalified list of professional engineering
firms (Ordinance 19-2305).
On April 24, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Stearns, Conrad and Schmidt Consulting Engineers, Inc., for the engineered design
of a concrete road and a vehicle undercarriage wash (wheel-wash) for the Solid Waste and Recycling
Department, in a not-to-exceed amount of $205,245.
SUSTAINABILITY MEASURES
By constructing the additional paved roads, traffic will flow smoother, therefore, waiting lines will be less,
therefore, greenhouse gas emissions will be less. The undercarriage wash will use recirculated non-potable
water. Potable water consumption will be zero.
PRINCIPAL PLACE OF BUSINESS
Stearns, Conrad and Schmidt Consulting Engineers, Inc.
Bedford, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an approximate completion date of August 31, 2023.
FISCAL INFORMATION
These services will be funded from a combination of 20YR SW Road & Infrastructure accounts.
20YR SW Road & Infrastructure 660908595.1365.20100 $46,600.00
20YR SW Road & Infrastructure 660908595.1365.21100 $30,500.00
20YR SW Road & Infrastructure 660908595.1365.47710 $128,125.00
Requisition #159498 has been entered into the Purchasing software system in the amount of $205,245. The
budgeted amount for this item is $205,245.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Marcella Lunn at 940-349-8333.