Exhibit 1 - Agenda Information Sheet Amend 1City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 2, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Core and Main
LP, amending the contract approved by City Council on March 17, 2020, in the not-to-exceed amount of
$5,800,000.00, said first amendment to continue to provide Water and Wastewater Inventory for the
Warehouse Department; providing for the expenditure of funds therefor; and providing an effective date
(IFB 7187 – providing for an additional first amendment expenditure amount not-to-exceed $1,450,000.00,
for a total contract amount not-to-exceed $7,250,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Invitation for Bid (IFB) is for the supply of items that are stocked in the Warehouse used by the Water
and Wastewater Departments in their daily operations and for repair and maintenance of their distribution
and collection systems. Water and Sewer Inventory items are purchased using the Warehouse Capital
Funding Account, stocked in the Warehouse, and charged back to the using department on an as-needed
basis.
Due to increased new lay construction projects, maintenance of existing infrastructure, and price increases
across the board on water and wastewater materials, the initial spend of the contract was utilized faster than
originally anticipated. The Warehouse is requesting an NTE increase of 25% of the total contract amount
to continue to provide materials to the internal departments through the duration of the contract which
expires in March 2024.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On March 17, 2020, City Council approved a contract with Core and Main LP, in the not-to-exceed amount
of $5,800,000 (Ordinance 20-611).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Core and Main LP, to continue to provide Water and Wastewater Inventory
for the Warehouse Department, in a not-to-exceed amount of $1,450,000, for a total amended contract
amount of $7,250,000.
PRINCIPAL PLACE OF BUSINESS
Core and Main LP
Kruegerville, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on March 17, 2024.
FISCAL INFORMATION
These items will be funded from the Warehouse Working Capital account and charged back to the using
department. Requisitions will be entered on an as-needed basis. The total amended amount of this contract
is $7,250,000. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.