Exhibit 1 - Agenda Information Sheet Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 2, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract extension between the City of Denton and Nexus
Solutions USA, Inc. through February 28, 2025, for airport vegetation management; and declaring an
effective date (File 7333 – extending a contract with Nexus Solutions USA, Inc., to February 28, 2025).
INFORMATION/BACKGROUND
On May 5, 2020, the City Council approved a three (3) year contract with Nexus Solutions USA, Inc. for
the Airfield Vegetation Management Program for Denton Enterprise Airport. These services include one
standard application of recommended chemicals to 150 acres, three (3) times a year, for the first year and
250 acres for the remaining two (2) years. The Airfield Vegetation Management Program helps reduce
hazardous wildlife populations, reduces mowing cycles performed on the airfield, and promotes flight
safety. The grass on the additional 100 acres was newly established and was deemed not ready to be added
to the program. With the extension of the contract, we will now be adding the additional 100 acres to the
program and will not be requiring any additional funds at this time.
On February 11, 2020, the City of Arlington awarded a contract to Nexus Solutions USA, Inc., through a
competitive bid process. The dates of the contract are March 1, 2020, through February 28, 2023, with the
option to renew for two additional one year periods which Arlington has extended. The contract includes
three (3) standard applications of recommended chemicals per fiscal year. The City of Denton has an
Interlocal Agreement in place with the City of Arlington, therefore staff recommends utilizing Arlington’s
contract for the purchase of this service. Nexus Solutions' pricing under Arlington’s contract is the same as
the City’s current contract resulting in no price increases.
Pricing obtained through the City of Arlington has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On May 5, 2020, City Council approved a contract with Nexus Solutions USA, Inc., in the not-to-exceed
amount of $130,000 (Ordinance 20-869).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Nexus Solutions USA, Inc., to continue to provide airport vegetation
management, for a contract extension through February 28, 2025.
PRINCIPAL PLACE OF BUSINESS
Nexus Solutions USA, Inc.
Galivants Ferry, SC
ESTIMATED SCHEDULE OF PROJECT
The term of the Agreement is extended until February 28, 2025.
FISCAL INFORMATION
These services will be funded from the Airport CIP RAMP Grant account 340101.6506. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $130,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.