Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 16, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Burns & McDonnell
Engineering Company, Inc., to provide Owner Engineer services on several ongoing initiatives for the
Denton Municipal Electric Department; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 7804-009 – Professional Services Agreement for professional services awarded to
Burns & McDonnell Engineering Company, Inc., in the not-to-exceed amount of $763,641.00). The Public
Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton is currently utilizing Burns & McDonnell Engineering Company, Inc., (B&M) to serve
as Owner Engineer on several ongoing initiatives. These initiatives include migrating our current
geometric network (GN) to Esri’s updated Utility Network (UN) and updating/migrating our current
Responder Outage Management System (OMS) to an Advanced Distribution Management System
(ADMS). As such, it is essential to leverage B&M Engineering for their current knowledge and technical
expertise to help manage other project implementations, such as Denton Municipal Electric’s (DME) new
IBM Maximo workflow management system, and ensure that it is completed efficiently, effectively, and
in accordance with all applicable requirements. DME has chosen to implement IBM Maximo to optimize
its workflow management strategies and improve its operational efficiency. Maximo enables DME to make
informed, data-driven decisions through the use of a unified system, effectively streamlining resource
allocation, optimizing maintenance scheduling and costs, and reducing downtime. Additionally, the
utilization of this workflow management system is scalable and customizable. Due to the complexity of
this system, an Owner Engineer is necessary in order to assist in providing technical oversight to make
sure that Maximo is tailored to DME’s specific needs and can function with other applications and systems.
Implementing a new workflow management system like IBM Maximo can be a significant change for an
organization, impacting how employees work and how business processes are carried out. To ensure a
successful implementation, it is essential to have an organizational change management strategy in place.
B&M's organizational change management implementation will help employees understand why the
change is happening, how it will affect their roles and responsibilities, and how they can adapt to the new
system. They will help build support for the change, reduce resistance, and improve user adoption,
City Hall
215 E. McKinney Street
Denton, Texas
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ultimately leading to a smoother transition and more successful implementation. Without proper
organizational change management, there is a risk of low user adoption, decreased productivity, and project
failure. Therefore, it is crucial to have a well-planned and executed organizational change management
strategy to ensure the success of the IBM Maximo implementation project.
DME has selected B&M under the Pre-Qualified Engineering Firms RFQ 7804 to provide professional
engineering services. B&M is a global engineering and professional services firm with a proven track
record of successful project implementations. They have extensive experience with IBM Maximo and have
completed projects involving the design, analysis, implementation, integration, and support of this system.
B&M’s team of experts has the necessary technical knowledge and experience to ensure that IBM Maximo
is configured to meet our organization's unique requirements. B&M will act diligently as an advocate for
DME while managing all participating vendors in the design and implementation of this project to ensure
that there is collaboration and synergy between the various projects at DME. In addition, they will represent
DME through the design, development, execution, and functional testing of the systems.
Request for Qualifications for professional engineering services for Denton Municipal Electric was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on December 14, 2021.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2021, Council approved RFQ 7804 for a prequalified list of professional engineering
services for Denton Municipal Electric (Ordinance 21-2687).
On May 8, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to Burns & McDonnell Engineering Company, Inc., to provide Owner Engineer services
on several ongoing initiatives to the Denton Municipal Electric Department, in a not-to-exceed amount of
$763,641.
PRINCIPAL PLACE OF BUSINESS
Burns & McDonnell Engineering Company, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
The anticipated start date of this project is June 1, 2023, and will conclude around June 1, 2025, for a total
of 24 months.
FISCAL INFORMATION
These services will be funded from DME's pre-qualified engineering services account
605306497.1360.3980. Requisition #159714 has been entered into the Purchasing software system in the
amount of $320,000. The budgeted amount for this item is $763,641.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.