Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 16, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Black & Veatch
Corporation, for substation design and capital improvement projects requiring professional engineering
services for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 8031-001 – professional services agreement for engineering services awarded to Black
& Veatch Corporation, in the not-to-exceed amount of $4,244,870.84). The Public Utilities Board
recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) requires the services of consultants for professional engineering services
to aid in the development and design of approved CIP electric substation projects, to provide technical
support, to prepare documentation to satisfy NERC/TRE/ERCOT requirements related to system
protection, and to provide general technical consulting for other operations and system protection needs.
Over time, there will not be sufficient work to justify having structural, and other specialized engineers on
staff that possess the specialized expertise necessary to perform these functions. Using outside engineering
resources is an efficient and reasonable method for obtaining the temporary and specialized services needed.
The amount proposed for this contract was calculated by estimating the man-hours required for the
completion of substation design work for all DME substation capital projects for the next five years. Below
are summaries of the estimated cost breakdown of the proposed contract.
Changes in schedules, changes in priorities, unforeseen requirements, or the addition of new projects could
alter which projects are undertaken within a given time. The contract is structured to be billed on an hourly
basis for work performed so that, should needs arise that are not related to the specific projects that were
used to construct the estimate for this amendment, Black & Veatch can be used as a resource for DME to
obtain necessary professional engineering services to meet the requirements. It should also be noted that
the contract does not obligate DME to provide work up to the contract amount or to make any minimum
expenditure.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Capital Project Task Cost Breakdown:
Request for Qualifications for state certified engineers for substation and transmission line engineering for
various projects for Denton Municipal Electric was solicited using the City’s formal solicitation process.
City Council approved a pre-qualified list of professional service firms on December 13, 2022 (Ordinance
22-2483).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2022, Council approved RFQ 8031-1 for a prequalified list of state certified engineers
for substation and transmission line engineering for various projects for Denton Municipal Electric
(Ordinance 22-2483).
On May 8, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Black & Veatch Corporation, for substation design and capital improvement projects
requiring professional engineering services for Denton Municipal Electric, in a not-to-exceed amount of
$4,244,870.84.
PRINCIPAL PLACE OF BUSINESS
Black & Veatch Corporation
Overland Park, KS
ESTIMATED SCHEDULE OF PROJECT
Each project will have its own schedule. These projects are estimated to be completed in a five (5) year
timeframe.
FISCAL INFORMATION
These services will be funded by bond funds. Requisitions will be entered for each project on an as-needed
basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.