Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 16, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a professional services contract with Berry, Dunn, McNeil &
Parker, LLC, dba BerryDunn, through The Interlocal Purchasing System (TIPS) Cooperative Program
Contract #200601 for the Enterprise Resource Planning (ERP) Assessment; providing for the expenditure
of funds therefor; and providing an effective date (File 8232 – awarded to Berry, Dunn, McNeil & Parker,
LLC, dba BerryDunn, in the not-to-exceed amount of $130,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership
INFORMATION/BACKGROUND
The City of Denton’s current enterprise resource planning (ERP) system, JD Edwards (JDE), will be
reviewed and evaluated by Berry, Dunn, McNeil & Parker and provide recommendations and assist in
preparing the City for a Request for Proposal (RFP) to eventually replace the current ERP system.
Berry, Dunn, McNeil & Parker has conducted several other application and system assessments for the City
of Denton, including the CityWide Enterprise Asset Management (EAM) Assessment, the IT Strategic Plan,
and most recently the computer-aided device (CAD) records management system (RMS) Needs
Assessment.
The table below outlines the assessment project deliverables conducted by Berry, Dunn, McNeil & Parker:
ERP Needs Assessment Breakdown Estimated Expenditures
Project Planning and Ongoing Project Management $14,100
Needs Assessment $42,800
RFP Development & System Selection $57,500
Travel Expenses $9,500
Contingency $6,100
Contract Not-To-Exceed Total $130,000
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Berry, Dunn, McNeil & Parker, LLC, dba BerryDunn, for the Enterprise Resource
Planning (ERP) Assessment, in a not-to-exceed amount of $130,000.
PRINCIPAL PLACE OF BUSINESS
Berry, Dunn, McNeil & Parker, LLC, dba BerryDunn
Portland, ME
ESTIMATED SCHEDULE OF PROJECT
This TIPS contract will expire on August 31, 2024.
FISCAL INFORMATION
These services will be funded from job cost account number 830044409. Requisition #159727 has been
entered into the Purchasing software system in the amount of $123,900. The budgeted amount for this item
is $130,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.