Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 6, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., to provide regulatory permitting/approval support, process evaluation, design services,
bidding assistance, and construction phase services for the Pecan Creek Water Reclamation Plant (PCWRP)
Expansion to 26MGD Project for the Wastewater Department; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 7574-027 – Professional Services Agreement for design
services awarded to Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $14,952,000.00).
The Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Pecan Creek Water Reclamation Plant (PCWRP) is the City’s only Wastewater Reclamation Facility
and is currently permitted for an annual average capacity of 21 million gallons per day (MGD) and 46 MGD
Peak 2-hour flow (P2HF). The facility treats 14-15 MGD of wastewater, which is 71% of the permitted
limit. The Texas Commission on Environmental Quality (TCEQ) requires a utility to begin design for
capacity expansion when flows reach 75% of the permitted limit and to begin construction of improvements
when flows reach 90% of the permitted limit. An updated discharge permit submitted to the Texas
Commission on Environmental Quality (TCEQ) includes two additional phases of 26 MGD and 30 MGD,
respectively. TCEQ has administratively approved the amended discharge permit and Water Utilities
anticipates the issuance this summer.
The proposed expansion of PCWRP will include a new 5 MGD treatment train that will utilize membrane
bioreactor (MBR) technology, new 26 MGD solids handling facilities, and ultraviolet disinfection (UV)
facilities. The project will include the necessary piping and electrical/SCADA improvements to integrate
the new facilities with the existing facilities to treat 26 MGD.
MBR technology, a new process for PCWRP, offers increased capacity in a similar footprint as a
conventional treatment process. The effluent result from MBR treatment is free of suspended solids and
contains reduced bacterial and viral content, requiring minimal disinfection. This process allows the treated
effluent to be discharged into sensitive receiving streams or to be reclaimed for applications such as
irrigation.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The proposed project utilizes proven new technology to effectively treat the influent at the location,
resulting in high-quality discharge and ensuring environmental sustainability. This expansion will provide
a capacity upgrade to provide safe wastewater treatment service associated with the increased growth within
the City and surrounding communities.
The initial $1 million is currently funded, with additional funds requested in the submitted Capital
Improvement Budget for FY 24 through FY 27. The Utilities Extendable Commercial Paper Program is
being utilized for contract appropriation authority.
Request for Qualifications for professional engineering services for Water and Wastewater was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on March 23, 2021 (Ordinance 21-546).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2021, City Council approved RFQ 7574 for a prequalified list of professional engineering
firms for Water and Wastewater (Ordinance 21-546).
On May 22, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., to provide regulatory permitting/approval
support, process evaluation, design services, bidding assistance, and construction phase services for the
Pecan Creek Water Reclamation Plant (PCWRP) Expansion to 26MGD Project for the Wastewater
Department, in a not-to-exceed amount of $14,952,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Raleigh, NC
SUSTAINABILITY MEASURES
The proposed 5 MGD MBR facility and the supporting process equipment allow the Pecan Creek Water
Reclamation Plant to expand the existing location with a smaller equipment footprint, sustain quality service
and improve the water quality to be discharged.
Relationship to Sustainability Framework
Focus Area: Water and Wastewater
Goal 1: Expand the wastewater treatment capacity at Pecan Creek Water Reclamation Plant.
Goal 2: Ensure wastewater is treated and discharged in accordance with regulatory requirements.
Goal 3: Protect the health, safety, and the environment by increasing the treatment capacity, improving
reliability, and using advanced technology to discharge safer effluent.
FISCAL INFORMATION
These services will be funded from the Wastewater Utilities account 640496545.1360.20100. Requisition
#159755 has been entered into the Purchasing software system in the amount of $1,000,000. The Utilities
Extendable Commercial Paper Program is being utilized for contract appropriation authority until future
funding is available. The budgeted amount for this item is $14,952,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, (940) 349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.