Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 6, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Pure Technologies US Inc., for the Transmission
Mains Condition Assessment for the Water Utilities Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8181 – awarded to Pure Technologies US Inc., for three (3)
years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $10,000,000.00). The Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton, Texas owns and operates many pipelines that convey raw water to water treatment facilities and
treated water to the City’s water distribution system. There are 642 miles of water main, 25.85 miles of
sewer force mains, and 35,601 feet of high-priority large-diameter water transmission pipes. The City would
like to enter into a long-term agreement for a condition assessment of the large-diameter high-priority water
transmission pipes greater than or equal to 14 inches in diameter and sewer force mains on an as-needed
basis.
Water transmission mains play an important role in bringing drinking water to the distribution system.
Transmission mains are large-diameter pipes that provide water supply across the City’s service area,
playing a critical role in the delivery of drinking water and sustaining flow to meet our customer’s needs.
Gauging the condition of these critical mains is essential to their operability and can pre-empt any
catastrophic environmental, monetary, and social damage that can occur due to an unexpected break or a
leak.
This condition assessment will target mains 14 inches in diameter or larger, specifically those which have
a high level of risk identified. Our InfoAsset Planner model, developed in coordination with a consultant,
identified many targeted areas, and field staff is assisting in identifying additional known areas of concern.
This condition assessment will help us ensure that these critical assets remain in good operational use and
will minimize the cost of any necessary repairs by avoiding emergencies. For some assets, this will help us
accurately identify the need to replace any mains which may pose a significant risk of failure with ample
preparation and planning time.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year Expenditure
Year 1 Assessments $ 1,739,574
Year 2 Assessments $ 1,870,022
Year 3 Assessments $ 1,870,223
Year 4 Assessments $ 1,805,876
Year 5 Assessments $ 1,714,305
Contingency for additional services $ 1,000,000
Total $ 10,000,000
Request for Proposals was sent to 360 prospective suppliers, including ten (10) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including delivery/project schedule, compliance with specifications, probable performance, and
price. The department is awarding the contract to Pure Technologies US Inc.
NIGP Code Used for Solicitation: 968 - (Service Only) - Public Works
and Related Services
Notifications sent for Solicitation sent in IonWave: 360
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 34
SBE-Small Business Enterprise Invitations sent out: 114
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 22, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Pure Technologies US, Inc., for the Transmission Mains Condition Assessment for
the Water Utilities Department, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $10,000,000.
PRINCIPAL PLACE OF BUSINESS
Pure Technologies US, Inc.
Columbia, MD
SUSTAINABILITY MEASURES
Relationship to Sustainability Framework
Focus Area: Water
Goal 1: Proactively address identified pipeline defects in order to avoid emergency main breaks.
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Trans Line Assessment - Repairs account 630518523.1360.47710.
Requisition #160151 has been entered into the Purchasing software system in the amount of $2,000,000.
The budgeted amount for this item is $10,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tyler Dawson, 940-349-8944.
Legal point of contact: Marcella Lunn at 940-349-8333.