8236 Executed Contract
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
Not Applicable
COOP
JDE Upgrade
8236
Cori Power
6/6/2023
NA
23-1048
File 8236
CONTRACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND GUIDEHOUSE INC.
(FILE # 8236)
THIS CONTRACT is made and entered into this date _______________________, by and
between Guidehouse Inc., a Delaware Corporation, whose address is 1676 International Drive, Suite 800,
McLean, VA 22102, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS, a home
rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton
City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized
designee.
For and in consideration of the covenants and agreements contained herein, and for the mutual
benefits to be obtained hereby, the parties agree as follows:
SCOPE OF SERVICES
Supplier shall provide products in accordance with the Supplier’s quote, a copy of which is attached
hereto and incorporated herein for all purposes as Exhibit “C”. The Contract consists of this written
agreement and the following items which are attached hereto, or on file, and incorporated herein by
reference:
(a) Special Terms and Conditions (Exhibit “A”);
(b) Department of Information Resources (DIR) Cooperative Purchasing Contract #DIR-CPO-
4947 with Guidehouse Inc., (Exhibit “B” on file at the office of the Purchasing Agent);
(c) Guidehouse Inc. Proposal (Exhibit “C”);
(d) Certificate of Interested Parties Electronic Filing (Exhibit “D”);
(e) Insurance Requirements (Exhibit “E”);
(f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F")
These documents make up the Contract documents and what is called for by one shall be as binding
as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract
documents, the inconsistency or conflict shall be resolved by giving precedence first to the written
agreement then to the contract documents in the order in which they are listed above. These documents
shall be referred to collectively as “Contract Documents.”
Prohibition on Contracts with Companies Boycotting Israel
Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed
to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Contractor
certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or
maintain the requirements under this provision will be considered a material breach.
Prohibition on Contracts with Companies Boycotting Certain Energy Companies
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
written verification from the company that it (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of the contract. The terms “boycott energy company” and “company”
shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By
signing this agreement, Contractor certifies that Contractor’s signature provides written verification to
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
6/6/2023
File 8236
the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of the agreement. Failure to meet or maintain the requirements under this
provision will be considered a material breach.
Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade
Associations
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
written verification from the company that it (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a
firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the
meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this
agreement, Contractor certifies that Contractor’s signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. Failure to meet or maintain the requirements under
this provision will be considered a material breach.
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign
Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies
that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement,
Contractor certifies that Contractor’s signature provides written verification to the City that Contractor,
pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become
ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign
terrorist organization. Failure to meet or maintain the requirements under this provision will be considered
a material breach.
Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned
Companies
The City of Denton may terminate this Contract immediately without any further liability if the City of
Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and
Contractor is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of
the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or
other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or
other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated
country.
The parties agree to transact business electronically. Any statutory requirements that certain terms be in
writing will be satisfied using electronic documents and signing. Electronic signing of this document will
be deemed an original for all legal purposes.
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IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year
and day first above written.
SUPPLIER
BY: _____________________________
AUTHORIZED SIGNATURE
Printed Name: _____________________
Title: ____________________________
_________________________________
PHONE NUMBER
_________________________________
EMAIL ADDRESS
_________________________________
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
CITY OF DENTON, TEXAS
BY: ______________________________
SARA HENSLEY, CITY MANAGER
ATTEST:
JESUS SALAZAR, INTERIM CITY
SECRETARY
BY: ______________________________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations
and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
2023-1012734
ehutchins@guidehouse.com
Erin Hutchins
5129831994
Partner
Tech Services
Deputy Technology Director
Shannon Mejia
File 8236
Exhibit A
Special Terms and Conditions
1. Contract Term
Contractor is authorized to commence work under this contract upon execution of this
AGREEMENT. Contractor shall perform and complete its obligations herein in a prompt and continuous
manner, so as to not delay the completion of the Project in accordance with the schedules as described in
Exhibit C. The contract shall remain effective for a period which may reasonably be required for the
completion of the Project, acceptance by an authorized representative of the OWNER, exhaustion of
authorized funds, or termination as provided in this Agreement, whichever occurs first.
2. Total Contract Amount
The contract total shall not exceed $200,000. Pricing shall be per Exhibit C attached.
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
City of Denton
JD Edwards Refresh
Proposal
TX DIR DBITS Contract No. DIR-CPO-4947
March 8, 2023
Provided to:
City of Denton
Technology Services
Attn: Jim Barnes
Buyer
Telephone (940) 390-4279
jim.barnes@cityofdenton.com
Provided by:
Guidehouse Inc.
Tamara Reynolds
Partner
1676 International Drive, Suite 800
McLean, VA 22102
Telephone (301) 928-7584
treynolds@guidehouse.com
Taxpayer Identification Number (TIN): 36-4094854
Data Universal Numbering System (DUNS): 022582428
SAM Unique Entity ID: N9NJK877QJK9
Commercial and Government Entity (CAGE) Code: 1HLR9
guidehouse.com
This proposal includes data that is proprietary and confidential to Guidehouse and shall not be disclosed outside the
recipient's organization and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose other than to
evaluate this proposal. However, if a contract is awarded to this offeror as a result of, or in connection with, the submission
of these data, the recipient shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting
contract. This restriction does not limit the recipient's right to use information contained in these data if they are obtained
from another source without restriction. The data subject to this restriction are contained in specified pages/sheets herein.
This proposal does not constitute a contract to perform services and cannot be used to award a unilateral agreement. Final
acceptance of this engagement by Guidehouse is contingent upon successful completion of Guidehouse’s acceptance
procedures. Any engagement arising out of this proposal will be subject to negotiation of a mutually satisfactory engagement
contract including modifications to certain RFP terms and conditions and including our standard terms and conditions and
fees and billing rates established therein.
Exhibit C
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
Guidehouse Inc., 1676 International Drive, Suite 800; McLean, VA 22102
www.guidehouse.com
March 8, 2023
Jim Barnes
City of Denton, Technology Services
Subject: Updated Proposal for JD Edwards Refresh under Contract No. DIR-CPO-4947
Dear Mr. Barnes:
Guidehouse Inc. is pleased to submit to continue to support the City of Denton JD Edwards
implementation and infrastructure. Guidehouse is the prime contractor with ERP Suites proposed
as a subcontractor.
Guidehouse is a leading global provider of consulting services to the public sector and
commercial markets, with broad capabilities in management, technology, and risk consulting. By
combining our public and private sector expertise, we help clients address their most complex
challenges and navigate significant regulatory pressures focusing on transformational change,
business resiliency, and technology-driven innovation. Across a range of advisory, consulting,
outsourcing, and digital services, we create scalable, innovative solutions that help our clients
outwit complexity and position them for future growth and success. The company has more than
16,500 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio
company, led by seasoned professionals with proven and diverse expertise in traditional and
emerging technologies, markets, and agenda-setting issues driving national and global
economies. For more information, please visit www.guidehouse.com.
Guidehouse appreciates the opportunity to be considered for this important project and if
selected, will provide the City of Denton with a team of professionals committed to your success.
If you have any questions about our proposal, please contact Contracts Manager Virginia Boyd
at (512) 402-3954, vboyd@guidehouse.com or me at (301) 928-7584,
treynolds@guidehouse.com.
Sincerely,
Tamara Reynolds
Partner, State and Local Government
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Page 1 of 4
1.0 Scope
Guidehouse will perform a JD Edwards EnterpriseOne tools release upgrade from 9.2.4.4 to 9.2.7
release.
2.0 Project Tasks
Plan & Design
In collaboration with the City, Guidehouse will establish detailed processes, timelines, and resources
required to execute activities. Guidehouse will deliver an upgrade project plan and an updated
architecture design with server specifications.
Construct and Test
This phase is focused on leveraging resources effectively to execute the project plan in a controlled
environment. The technical foundation will be installed by Guidehouse on the Deployment server,
Enterprise servers, Database, and JAS servers. We will upgrade development and prototype
environments. Note: Custom environments/path codes would be additional effort/cost.
Install latest WebLogic 14c software (DV, PY & PS)
– Configure settings
– Configure server manager
Install Tools Release 9.2.7.X (DV, PY & PS)
– Run ASI
– Enterprise servers
– JAS servers
– Deployment server
Migrate JDE from 32-bit to 64-bit
Install AIS and Orchestrator
Install and Configure BSSV for development and production
Install and Configure OneView Reporting
Install & configure Oracle 19c database (DV, PY & PS)
Perform user/data conversion
Update & Install Current Visual Studio release.
Configure WebLogic SSL
Apply Update 7 and Fix Current Electronic Software Updates (ESU’s) DV, PY & PS
Implement Everest Single Sign on for JDE or upgrade and configure OAM
Assist in the installation and configuration of Vertex.
Build full packages for Development, Prototype & Pristine environments
Install Fat Clients
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Provide support throughout the construct and test phase
Configure Database Security and remove *PUBLIC
Perform functional testing and validation – approximately three (3) weeks of regression
testing, validation and training
When the City is ready to roll out the improvements to the organization, we will apply the tools
release to the Production environment
Install latest WebLogic server software (PD)
– Configure settings
– Configure server manager
Install Tools Release 9.2.7.X (PD)
– Run ASI
– Enterprise servers
– JAS servers
– Deployment server
Install & configure Oracle 19c database (PD)
Apply Update 6 and Fix Current Electronic Software Updates (ESU’s) PD
Convert from 32bit to 64bit.
Implement Database Security
Build full packages for Production environment
Perform user/data conversion and conduct mock go-live to identify and resolve any
outstanding issues and minimize disruption to your business
Provide support for post go-live activities
Guidehouse will provide retrofitting and testing of tailored components as follows:
P564310 and P554210C – Majority of the work and testing
P564310 - Copy of P4310 with Mods - Cloud Contracts
P554210 - Copy of P4210 with Mods - Addition of Account number to Sales order
P55101SL Copy of P0101SL and hide a few things - SSN etc.
P4312, P0411, P4314 - Small changes for ScanMan retrofit.
F43121 - Table change
3.0 Price & Period of Performance
The total price for the scope of services is $178,000. Guidehouse and the City will mutually
agree to a billing schedule and period of performance. The refresh needs to be completed before
the end of fiscal year 2023 (September 30, 2023).
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Page 3 of 4
4.0 Required Resources
1. Guidehouse will need to work with the City’s technical staff, key decision makers and
application owners.
2. The City will commit sufficient internal resources and personnel to support remote
troubleshooting efforts by Guidehouse, as required.
3. For remote access, Guidehouse will need VPN (or similar) connectivity.
4. Full administrative access may be required to all JDE systems (Deployment servers, Database
servers, Enterprise servers, JAS servers, CNC FAT clients).
5. Customer acknowledges that timely provision of and access to office accommodations,
facilities, equipment, assistance, cooperation, complete and accurate information and data from
your officers, agents, and employees, and suitably configured computer products are essential
to the performance of any services as set forth in this SOW.
6. Guidehouse will not be responsible for any deficiency in performing services if such deficiency
results from City’s failure to provide the full cooperation listed above.
5.0 Assumptions
1. Standing up new VMs or in-place upgrades of existing VMs will be the responsibility of
Customer.
2. Third-party integrations will be identified before the project is started. Customer will be
responsible for these integrations with the exception of the retrofitting described above.
3. Any change or omission in these assumptions, material additions or substitutions may impact
fees.
4. Customer will provide all software applicable (unless otherwise stated or contracted) including
Microsoft OS, Backup, Antivirus, Application, Oracle licensing, etc.
5. Customer will work with Guidehouse to implement a change request process. Guidehouse
assumes any change from the original defined scope will be clearly documented and formally
submitted in a change request.
6. Guidehouse is not responsible for overall project and/or time management. Guidehouse
assumes the Customer will provide project management resources as they deem appropriate.
7. Customer and Guidehouse will be jointly responsible for communicating issues, opportunities
and overall technical objectives which may affect the system configuration.
8. Customer’s current technical configuration will remain stable and Guidehouse will have
remote access through VPN (or similar) connectivity.
9. Guidehouse is not responsible for any functional support, development, testing, object
retrofitting, software interfaces or end-user training not listed in this statement of work.
10. This Statement of Work is based on our current understanding of the project. Actual hours
worked will be billed.
11. Pricing does not include support for any hardware, application, or any other item not explicitly
stated.
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12. For onsite support, rates do not include consultant travel expenses which will be billed monthly
to the customer, at the actual expense incurred. Receipts are available upon request.
13. Guidehouse will perform the tasks and provide the deliverables specified in this document to
the JD Edwards system including installation and upgrade of the technical foundation on the
Deployment server, Enterprise servers and AIS/JAS servers (see “Project Tasks” below for a
complete list);
14. Guidehouse will assist Customer with database and CNC tasks and activities.
15. Guidehouse will assist Customer Project Manager with overall project support and timeline
and will be responsible for Guidehouse resource availability & scheduling.
16. Guidehouse will upgrade JD Edwards from 32-bit to 64-bit applications.
17. Guidehouse will replace OAM with Everest Single Sign on or upgrade OAM
18. Guidehouse is not responsible for any additional functional support, testing, or end-user
training that is not specified in this statement of work. Formal training of technical staff and
end-users is also considered out of scope but can be arranged with approved change request.
Customer Responsibilities:
Customer is responsible for the following list of activities (if applicable):
1. End-user training
2. Orchestration migration and testing
3. Provisioning Everest Single Sign on Software License if replacing OAM
4. Provisioning Virtual Machines for JD Edwards
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
File 8236
Exhibit D
Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government
Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure
of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The
Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically
with the Commission.
Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded,
in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/filinginfo/1295/
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX:
Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council
award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website
within seven business days.
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
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Exhibit E
City of Denton
Insurance Requirements
Respondent’s attention is directed to the insurance requirements below. It is highly
recommended that respondents confer with their respective insurance carriers or brokers to
determine in advance of Proposal/Bid submission the availability of insurance certificates and
endorsements as prescribed and provided herein. If an apparent low respondent fails to comply
strictly with the insurance requirements, that respondent may be disqualified from award of the
contract. Upon contract award, all insurance requirements shall become contractual
obligations, which the successful contractor shall have a duty to maintain throughout the course
of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the
Contractor shall provide and maintain until the contracted work has been completed and
accepted by the City of Denton, Owner, the minimum insurance coverage as indicated
hereinafter.
As soon as practicable after notification of contract award, Contractor shall file with the
Purchasing Department satisfactory certificates of insurance including any applicable
addendum or endorsements, containing the contract number and title of the project.
Contractor may, upon written request to the Purchasing Department, ask for clarification
of any insurance requirements at any time; however, Contractors are strongly advised to
make such requests prior to proposal/bid opening, since the insurance requirements
may not be modified or waived after proposal/bid opening unless a written exception has
been submitted with the proposal/bid. Contractor shall not commence any work
or deliver any material until he or she receives notification that the contract has been
accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall
comply with the following general specifications, and shall be maintained in compliance
with these general specifications throughout the duration of the Contract, or longer, if so
noted:
• Each policy shall be issued by a company authorized to do business in the State
of Texas with an A.M. Best Company rating of at least A+ or better.
• Any deductibles or self-insured retentions shall be declared in the proposal. If requested
by the City, the insurer shall reduce or eliminate such deductibles or self-insured
retentions with respect to the City, its officials, agents, employees and volunteers; or,
the contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
• Liability policies shall be endorsed to provide the following:
o Name as Additional Insured the City of Denton, its Officials, Agents, Employees
and volunteers.
o That such insurance is primary to any other insurance available to the Additional
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
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Insured with respect to claims covered under the policy and that this insurance
applies separately to each insured against whom claim is made or suit is brought.
The inclusion of more than one insured shall not operate to increase the insurer's
limit of liability.
o Provide a Waiver of Subrogation in favor of the City of Denton, its officials,
agents, employees, and volunteers except as to claims arising out of the acts or
omissions of the City, its employees or agents.
• Cancellation: Insurer shall endeavor to provide the City 30 day written notice
should any of the policies described on the certificate be cancelled or materially
changed before the expiration date.
• Should any of the required insurance be provided under a claims made form, Contractor
shall maintain such coverage continuously throughout the term of this contract and,
without lapse, for a period of three years beyond the contract expiration, such that
occurrences arising during the contract term which give rise to claims made after
expiration of the contract shall be covered.
• Should any of the required insurance be provided under a form of coverage that includes
a general annual aggregate limit providing for claims investigation or legal defense costs
to be included in the general annual aggregate limit, the Contractor shall either double
the occurrence limits or obtain Owners and Contractors Protective Liability Insurance.
• Should any required insurance lapse during the contract term, requests for payments
originating after such lapse shall not be processed until the City receives satisfactory
evidence of reinstated coverage as required by this contract, effective as of the lapse
date. If insurance is not reinstated, City may, at its sole option, terminate this agreement
effective on the date of the lapse.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall
additionally comply with the following specifications, and shall be maintained in
compliance with these additional specifications throughout the duration of the Contract,
or longer, if so noted:
1. CYBER/TECHNOLOGY NETWORK LIABILITY AND RISK INSURANCE
Cyber/Technology Network Liability and Risk Insurance, inclusive of Information
Security and Privacy (first and third party coverage) to provide coverage for any
damage caused by a network risk, cyber act or breaches of data and privacy right,
the rendering of, or the failure to properly perform professional services for, but not
limited to, computer programming, management information systems, negligent
system design, disclosure of confidential information, and copyright infringement
with minimum limits with minimum limits of $2,000,000.00 per claim and $4,000,000
in the aggregate.
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841FExhibit F
Guidehouse Inc.
5/12/2023
X
X
X
Erin Hutchins
X
X
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more
than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
DocuSign Envelope ID: A7846AE3-8A0E-4AED-9D2C-08A00B64841F
Certificate Of Completion
Envelope Id: A7846AE38A0E4AED9D2C08A00B64841F Status: Completed
Subject: Please DocuSign: City Council Contract 8236 - JDE Upgrade Services
Source Envelope:
Document Pages: 16 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
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Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
4/21/2023 4:19:04 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 4/27/2023 12:14:46 PM
Viewed: 4/27/2023 12:19:20 PM
Signed: 5/2/2023 4:06:16 PM
Electronic Record and Signature Disclosure:
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Using IP Address: 198.49.140.10
Sent: 5/2/2023 4:06:18 PM
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Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
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Erin Hutchins
ehutchins@guidehouse.com
Partner
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Resent: 5/9/2023 2:03:49 PM
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ID: 50acec76-0e8b-4ae5-8597-f1903459768c
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Shannon Mejia
Shannon.Mejia@cityofdenton.com
Deputy Technology Director
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ID: 516904aa-0cb8-4abf-af0c-b378b1e988bc
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Completed
Using IP Address: 198.49.140.10
Sent: 5/15/2023 8:21:19 AM
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Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
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Jesus Salazar
jesus.salazar@cityofdenton.com
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ID: d378a1b8-882a-438e-bec4-202bc34f76e0
In Person Signer Events Signature Timestamp
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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(None)
Sent: 5/2/2023 4:06:19 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
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City Secretary Office
citysecretary@cityofdenton.com
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James Barnes
Jim.Barnes@cityofdenton.com
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Stephanie Padgett
Stephanie.Padgett@cityofdenton.com
TS Administration Manager
City of Denton
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Sent: 6/7/2023 9:51:08 AM
Electronic Record and Signature Disclosure:
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Virginia Boyd
vboyd@guidehouse.com
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Sent: 6/7/2023 9:51:09 AM
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Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/27/2023 12:14:46 PM
Envelope Updated Security Checked 4/27/2023 12:21:43 PM
Envelope Updated Security Checked 4/27/2023 12:21:43 PM
Certified Delivered Security Checked 6/7/2023 9:01:29 AM
Signing Complete Security Checked 6/7/2023 9:51:03 AM
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Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Erin Hutchins, Shannon Mejia, Jesus Salazar
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