Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 6, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Guidehouse Inc., through the Department of
Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-CPO-4947, for the JD
Edwards system upgrade for the Technology Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8236 – awarded to Guidehouse Inc., in the not-to-exceed
amount of $200,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The JD Edwards (JDE) system is the City’s current enterprise resource planning (ERP) system for Job Cost,
Warehouse Inventory, Procurement, Financials, General Ledger Accounting, and Payroll. The current
database is no longer supported by the vendor, and many components of the system require upgrades in
order to be supported. Guidehouse Inc. will perform a JDE EnterpriseOne tools release upgrade from the
current version 9.2.4.4 to 9.2.7, upgrade the back-end database to a currently supported version, and will
install Sign On (SSO) capabilities for use with City employee accounts.
The last upgrade to JDE was over five (5) years ago. Many of the upgrades are required to provide fixes to
known issues and will contain security patches to enhance the security of the product. Approving this
contract for this system upgrade will ensure vendor support, software patches, access to knowledgebases,
and required support resources. This work will enable the City to bridge the gap between JDE and a potential
future ERP system.
JDE Upgrade Estimated Expenditures
Scope of Services $178,000
Contingency for Additional Services $22,000
Contract Not-To-Exceed Total $200,000
Pricing obtained through the Texas Department of Information Resources has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Guidehouse Inc., for the JD Edwards system upgrade, in a not-to-exceed amount of
$200,000.
PRINCIPAL PLACE OF BUSINESS
Guidehouse Inc.
McLean, VA
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date of September 30, 2023. This
DIR contract expires on March 24, 2026.
FISCAL INFORMATION
These services will be funded from Technology Services operating account number 830400.7854.
Requisition #159751 has been entered into the Purchasing software system in the amount of $178,000. The
budgeted amount for this item is $200,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.