Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: September 18, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
accepting competitive bids and awarding a contract for Wood Utility Poles for the City of Denton
Distribution Center to McFarland Cascade Holdings, Inc.; providing for the expenditure of funds therefor;
and providing an effective date (IFB 6813 - awarded to McFarland Cascade Holdings, Inc., in the five (5)
year not-to-exceed amount of $2,500,000).
IFB INFORMATION /BACKGROUND
This IFB is to supply Wood Utility Poles used by Denton Municipal Electric (DME). These items will be
carried in the Distribution Center Working Capital inventory. Without the purchase of wood utility poles,
DME cannot construct, operate, nor maintain facilities or provide electric service to new customers. The
items are stocked by the Distribution Center and used as needed.
Invitation for bids was sent to 36 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. One (1) bid meeting specifications was received (Exhibit 2). McFarland Cascade Holdings, Inc.
submitted the lowest bid meeting specifications.
RECOMMENDATION
Award a contract with McFarland Cascade Holdings, Inc., for Wood Utility Poles, in the five (5) year not-
to-exceed amount of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
McFarland Cascade Holdings, Inc.
Tacoma, WA
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. At the sole option of the City of Denton, the Contract may be further extended
as needed, not to exceed a total of six (6) months
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FISCAL INFORMATION
These items will be funded out of the Distribution Center Working Capital account and charged back to the
using department.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cassandra Ogden at 940-349-7195.