Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 27, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mountain Cascade of Texas, LLC, for the
construction and movement of public water/wastewater utilities in support of the Texas Department of
Transportation’s I-35 widening from US-380 to Milam Road for the Capital Projects Department; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 7968-003 – awarded to
Mountain Cascade of Texas, LLC, in the not-to-exceed amount of $17,109,084.30). The Public Utilities
Board recommends approval (5-0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Texas Department of Transportation (TxDOT) has proposed a widening of Interstate Highway 35 (I-
35) from I-35E/I-35W Split to Milam Road with an estimated construction start of late 2023. The I-35
Utility Relocation (US-380 to Milam Road) Project will move public utilities in support of TxDOT with
the removal and installation of 30,796 linear feet of water and wastewater utilities from US-380 to Milam
Road. To align with TxDOT I-35 widening, the project schedule is 300 days. Since the project is a forced
relocation of City of Denton utilities, there will be reimbursements from TxDOT.
The I-35 Utility Relocation Project (US-380 to Milam Road) has a total estimated cost of $17,109,084.30.
This estimate includes a $16,294,366 total base proposal amount and a contingency of $814,718.30. A five
(5) percent contingency allowance, if any, is for the sole use of the City and will be subject to written
authorization by the City’s Project Manager and Program Manager.
In an effort to meet TxDOT’s anticipated roadway construction schedule, a Request for Qualifications for
utility relocation construction services was solicited using the City’s formal solicitation process. City
Council approved a pre-qualified list of professional service firms on June 7, 2022 (Ordinance 22-1145).
Invitation for Bids was sent to the three pre-qualified firms. Three (3) bids meeting specifications were
received. The lowest bid was received from Mountain Cascade of Texas, LLC.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 7, 2022, City Council approved RFQ 7968 for a prequalified list of firms for utility relocation and
construction services for various Capital Investment Projects (Ordinance 22-1145).
On June 12, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Mountain Cascade of Texas, LLC, for the construction and movement of public
water/wastewater utilities in support of the Texas Department of Transportation’s I-35 widening from US-
380 to Milam Road for the Capital Projects Department, in a not-to-exceed amount of $17,109,084.30.
PRINCIPAL PLACE OF BUSINESS
Mountain Cascade of Texas, LLC
Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 300 days after receipt of order.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
TXDOT I-35N WW LINE RELOCATION 640420545.1365.401000 $3,166,661
TXDOT I-35N WATER LINE RELOCATION 630471523.1365.401000 $5,971,077
TXDOT I-35N WATER LINE RELOCATION 630471523.1365.401000 $6,595,888
TXDOT I-35N WW LINE RELOCATION 640420545.1365.401000 $560,740
Requisition #159878 has been entered into the Purchasing software system in the amount of $16,294,366
The budgeted amount for this item is $16,294,366. The Utility Extendable Commercial Paper program is
being used as appropriation authority for this contract.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cole Tankersley, 940-349-7444.
Legal point of contact: Marcella Lunn at 940-349-8333.