Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 27, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Digitech Computer LLC, for emergency medical
services billing for the Fire Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8206 – awarded to Digitech Computer LLC, for three (3) years, with the option for two
(2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Fire Department is responsible for providing emergency medical service (EMS) and emergency
transport of patients to local hospitals. During the fiscal year 2021-2022, the Fire Department responded to
21,382 emergency calls, with 61.6% of the calls being related to EMS.
The City of Denton has contracted with Change Healthcare for EMS billing services since 2018. The
contract with Change Healthcare expires in July 2023. A formal solicitation was conducted to select a
vendor to continue EMS billing services for the City. After extensive evaluations and interviews, Digitech
Computer LLC was selected as the most qualified vendor.
EMS Billing Services Collections Estimated 5-Year Expenditure
Year 1 $142,590
Year 2 $155,423
Year 3 $169,411
Year 4 $184,658
Year 5 $201,277
5% Contingency $146,641
Total $1,000,000
Request for Proposals was sent to 656 prospective suppliers, including 17 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Eight (8) proposals were received, references were checked, and proposals were
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
evaluated based upon published criteria including delivery, compliance with specifications, probable
performance, price, and work plan. Best and Final Offers (BAFO) were requested from the top firm. Based
upon this evaluation, Digitech Computer LLC was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 209-Computer Software for Mini and
Mainframe Computers; 920-Data
Processing, Computer, Programming,
and Software Services; 946-Financial
Services
Notifications sent for Solicitation sent in IonWave: 656
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 71
SBE-Small Business Enterprise Invitations sent out: 248
Responses from Solicitation: 8
RECOMMENDATION
Award a contract with Digitech Computer LLC, for emergency medical services billing for the Fire
Department, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $1,000,000.
PRINCIPAL PLACE OF BUSINESS
Digitech Computer LLC
Chappaqua, NY
ESTIMATED SCHEDULE OF PROJECT
This is three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5)
year contract.
FISCAL INFORMATION
These services will be funded from the Fire Department’s operating account 320001.7866. Requisitions
will be entered on an as-needed basis. The budgeted amount for this service is $1,000,000. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Contract Predictions
Exhibit 4: LLC Members
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.