Exhibit 1- Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 27, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a professional services agreement with Berry, Dunn, McNeil &
Parker, LLC., dba BerryDunn, through The Interlocal Purchasing System (TIPS) Cooperative Program
Contract #200601 for the Land Management Needs Assessment for the Technology Service department;
providing for the expenditure of funds therefor; and providing an effective date (File 8273 – awarded to
Berry, Dunn, McNeil & Parker, LLC., dba BerryDunn in the not-to-exceed amount of $124,000.00).
STRATEGIC ALIGNMENT
Pursue Organizational Excellence and Collaborative and Respectful Leadership
INFORMATION /BACKGROUND
The City of Denton’s current land management application system, TrakIT, will be evaluated by Berry,
Dunn, McNeil & Parker and provide recommendations and assist in preparing the City for a request for
proposal (RFP) to eventually replace the current land management system.
Berry, Dunn, McNeil & Parker has conducted several software modernization and technology operation
assessments for the City of Denton, including the CityWide Enterprise Asset Management (EAM)
Assessment, the IT Strategic Plan, and most recently the computer-aided dispatch (CAD) and records
management system (RMS) Needs Assessment.
The table below outlines the assessment project deliverables conducted by Berry, Dunn, McNeil & Parker:
Land Management Needs Assessment Breakdown Estimated
Expenditures
Project Planning and Ongoing Project Management $18,210
Needs Assessment $30,210
RFP Development & System Selection $58,520
Travel Expenses $9,500
Contingency $7,560
Contract Not-To-Exceed Total $124,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Berry, Dunn, McNeil & Parker, LLC., dba BerryDunn for the Land Management
Needs Assessment, in a not-to-exceed amount of $124,000.00.
PRINCIPAL PLACE OF BUSINESS
Berry, Dunn, McNeil & Parker, LLC. dba BerryDunn
Portland, Maine
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date by the expiration of the TIPS
contract on August 31, 2024.
FISCAL INFORMATION
The funding for this Land Management Needs Assessment is budgeted in the job cost account number
300102469.1365.30100. Requisition #160210 has been entered into the Purchasing software system in the
amount of $116,440. The budgeted amount for this item is $124,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.