Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with POWER Engineers, Inc.,
for engineering services associated with capital improvement projects for Denton Municipal Electric;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 8031-003 –
Professional Services Agreement for engineering services awarded to POWER Engineers, Inc., in the not-
to-exceed amount of $2,700,000.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) requires the services of consultants for professional engineering services
to aid in the development and design of approved capital improvement projects electric transmission line
projects, to provide relay testing and commissioning services, and general consulting technical support as
needed. Over time, there will not be sufficient work to justify having structural, and other specialized
engineers on staff that possess the specialized expertise necessary to design transmission line projects.
Using outside engineering resources is an efficient and reasonable method for obtaining the temporary and
specialized services needed. DME currently has the personnel to perform relay testing and commissioning
services. POWER Engineers will assist DME personnel when the workload necessitates or as needed in
emergencies.
Request for Qualifications of state-certified engineers for substation and transmission line engineering for
various projects for Denton Municipal Electric was solicited using the City’s formal solicitation process.
City Council approved a pre-qualified list of professional service firms on December 13, 2022 (Ordinance
22-2483). The pre-qualified list of consultants was reranked for the projects shown in the breakdown below
and Power Engineers, Inc. ranked highest. The amount proposed for this contract was calculated by
estimating the man-hours required for the completion of substation design work for all DME substation
capital projects for the next five years. Below are summaries of the estimated cost breakdown of the
proposed contract.
Changes in schedules, changes in priorities, unforeseen requirements, or the addition of new projects could
alter which projects are undertaken within a given time. The contract is structured to be billed on an hourly
basis for work performed so that, should needs arise that are not related to the specific projects that were
used to construct the estimate for this amendment, POWER Engineers can be used as a resource for DME
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
to obtain necessary professional engineering services to meet the requirements. It should also be noted that
the contract does not obligate DME to provide work up to the contract amount or to make any minimum
expenditure.
Capital Project Task Cost Breakdown:
Planned CIP Projects Estimated Consulting
Services Cost
Estimated Total
Project Cost
Woodrow - Brinker 138kV TM Line Reconstruction $178,000 $1,700,000
Woodrow - Locust 138kV TM Line Reconstruction $226,000 $6,400,000
Cooper Creek - Brinker 138kV TM Line Reconstruction $162,000 $3,200,000
Underwood Substation 138kV TM Tie-in $115,000 $1,500,000
West Loop 288 - RDW to DW 138kV TML Reroute $222,000 $2,100,000
West Loop 288 - DW to FW 138kV TML Reroute $216,000 $3,400,000
West Loop 288 - MB to DN 138kV TML Reroute $213,000 $3,400,000
Brinker to Battery Storage 138kV TM Line $100,000 $650,000
East Loop 288 and Hwy 380 138kV TML Reroute $250,000 $8,150,000
1-35W - 345kV Denton West to Roanoke Relocation $184,000 $3,400,000
Industrial Substation 138kV Bypass $104,000 $170,000
Hickory to RD Wells 138kV Reconstruction $230,000 $5,300,000
Commissioning Services $500,000 N/A
Total $2,700,000
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2022, Council approved RFQ 8031-1 for a prequalified list of state-certified engineers
for substation and transmission line engineering for various projects for Denton Municipal Electric
(Ordinance 22-2483).
On July 10, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with POWER Engineerings, Inc., for capital improvement projects requiring professional
engineering services, in a not-to-exceed amount of $2,700,000.
PRINCIPAL PLACE OF BUSINESS
POWER Engineers, Inc.
Hailey, ID
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion of all projects within 3 years.
FISCAL INFORMATION
These items/services will be funded from 60324691. Requisition #160242 has been entered into the
Purchasing software system in the amount of $2,700,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.