Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Good Guard Security, Inc., for the procurement of
Dedicated Security Officer Services for the Community Services Department and the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (RFP 8246 – awarded to
Good Guard Security, Inc., for one (1) year, with the option for two (2) additional one (1) year extensions,
in the total three (3) year not-to-exceed amount of $350,000.00).
INFORMATION/BACKGROUND
This RFP’s primary goal is to secure a contractor to deliver reliable and professional security services that
assure safe and secure environments for residents and staff of facilities. Security Services shall provide
trained, uniformed security guard personnel and security services for the safety of the City employees and
residents and staff personnel at designated location(s). Guard(s) shall enforce City policies and facility
policies, patrol the premises, and verify proper identification for anyone entering the designated facility(s).
As a part of the City’s necessary emergency responses and essential functions related to the ongoing
economic impact of COVID-19, the City is providing emergency assistance in support of alternative shelter
services through a Hotel Voucher Program (HVP) at a local hotel. In an effort to support the shelter services
being provided at the hotel site, the City has procured security services to ensure the safety of hotel shelter
clients and nonprofit staff, and for the protection of the facility.
In August 2020, Council approved a contract for security services for the City of Denton at the hotel where
the City is funding the HVP. In September 2022, Council approved the allocation of an additional $2.5M
of the American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) to extend the
HVP through December 2024. The term for the current contract for security services at the hotel has an
expiration date of August 25, 2023, and the payments on the contract are anticipated to reach the not-to-
exceed amount of $350,000 by that time.
Requests for Proposals/Bids were sent to 175 prospective suppliers of this item. In addition, specifications
were placed on the Procurement website for prospective suppliers to download and advertised in the local
newspaper. Two (2) proposals/bids were received and evaluated based on published criteria including
delivery, compliance with specifications, and price. Based upon this evaluation, Good Guard Security, Inc.
was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 990-Security, Fire, Safety, and
Emergency Services (including
Disaster Document Recovery)
Notifications sent for Solicitation sent in IonWave: 175
Number of Suppliers that viewed Solicitation in IonWave: 4
HUB-Historically Underutilized Business Invitations sent out: 19
SBE-Small Business Enterprise Invitations sent out: 76
Responses from Solicitation: 2
Below is the information Good Guard Security, Inc. provided regarding the wages they pay their employees
who will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
Unarmed Security Guard 5 Assigned Employees $18.50 per hour
Armed Security Guard 0 Assigned Employees $22.50 per hour
RECOMMENDATION
Award a contract with Good Guard Security, Inc., for Dedicated Security Officer Services for the City of
Denton, for one (1) year, with the option for two (2) additional one (1) year extensions, in a total three (3)
year not-to-exceed amount of $350,000.
PRINCIPAL PLACE OF BUSINESS
Good Guard Security, Inc.
Chatsworth, CA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
extensions, with all terms and conditions remaining the same.
FISCAL INFORMATION
Services will be funded by the SLFRF program. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Courtney Douangdara, 940-349-7235.
Legal point of contact: Marcella Lunn at 940-349-8333.