Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the
approval of a pre-qualified professional services list of state certified real estate appraisers for various City
projects within the City of Denton for the Real Estate Department; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 8257 - for a three (3) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Per federal, state, and local laws, municipalities must obtain independent market appraisals before
purchasing real property. The City of Denton Real Estate team routinely engages licensed appraisers to
provide professional appraisal services for land and easement acquisitions in support of Capital
Improvement Projects and City-wide initiatives. Real Estate has engaged eight (8) appraisers annually with
an average yearly spend of $42,000.
The request for qualifications aims to provide a pre-qualified list of approved appraisal firms from which
the Real Estate department can select appraisers for specific projects. This should enhance the City’s ability
to move capital improvement, and various real estate projects forward from concept to reality more
efficiently by streamlining the appraiser engagement process. The approved real estate appraisal firms will
be selected based on their economical and expeditious availability, and according to the City of Denton
Procurement guidelines.
It is intended that this method of qualifying appraisal firms for current and future capital/citywide projects
will be repeated every three (3) years and is eligible for use by any City of Denton departments and divisions
when these services are required.
Request for Qualifications (RFQ) for professional real estate appraisal services was sent to 172 prospective
firms for these services, including four (4) Denton firms. In addition, the RFQ was placed on the
Procurement website for prospective respondents to download and advertised in the local newspaper.
Twelve (12) statements of qualifications (SOQ) were received. The SOQs were evaluated based on
published criteria including Identification and understanding of the City's requirements, past performance,
experience, key personnel, and ability to meet schedules for each category of service. All firms scoring 80
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
or higher were placed on a list. The evaluation team is recommending approval of a pre-qualified appraisal
list of (8) firms.
NIGP Code Used for Solicitation: 946 – Financial Services
Notifications sent for Solicitation sent in IonWave: 172
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 48
Responses from Solicitation: 12
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of state-certified real estate appraisers for
various City projects within the City of Denton for the Real Estate Department as reviewed and qualified
by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Deanna Cody, 940-349-8252.
Legal point of contact: Marcella Lunn at 940-349-8333.