Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 1, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a professional services agreement with 1898 & Co, a division of
Burns & McDonnell Engineering Company, Inc., for professional engineering services to the Denton
Municipal Electric Systems Operation Department; providing for the expenditure of funds therefore; and
providing an effective date (RFQ 7804-010 - Professional Services Agreement for professional services
awarded to 1898 & Co, a division of Burns & McDonnell Engineering Company, Inc., in the three (3) year
not-to-exceed the amount of $892,320.00). The Public Utilities Board recommends approval (4 – 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton is currently utilizing Burns & McDonnell Engineering Company, Inc., (B&M) to serve
as Owner Engineer on several ongoing initiatives. These initiatives include migrating our current
geometric network to Esri’s updated Utility Network and updating/migrating our current Responder
Outage Management System to an Advanced Distribution Management System. B&M Engineering is
leading efforts to clarify requirements for networking, security, interfacing requirements, data processing,
and ultimately the design and drafting of our System Architecture. As such, it is essential to leverage B&M
Engineering for their current knowledge and expertise to create a cloud-based production environment to
migrate/ warehouse all of Denton Municipal Electric’s (DME) GIS and GIS-related assets into a new
cloud-based production environment. The benefits of a cloud-based production environment include
higher performance, memory optimization, and a storage backup retention policy.
Migrating to a vendor-managed cloud-based production environment reduces the need to upgrade
hardware every couple of years, and automates software updates for instant user access to the latest
technology and features. This also makes for a more robust operating environment and ultimately mitigates
the opportunity for system failure. When operating out of a cloud-based production environment, space is
freed up on a machine's CPU and RAM which allows for optimum performance of machines, and it gives
staff access to real-time data.
DME has selected B&M under the Pre-Qualified Engineering Firms RFQ 7804 to provide professional
engineering services. B&M comprises a team of engineers and scientists with different systems
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
engineering specialties and support staff for implementing cloud-based solutions. The implementation of
a cloud-based production environment is a key foundational piece of our future system architecture and
ensures effective management of DME’s critical infrastructure. B&M has gathered requirements from
DME stakeholders and understands the organization's vision, including ongoing or planned initiatives. As
a result, B&M can provide the expertise and resources needed to keep the project on schedule and aligned
with DME's future business objectives.
Request for Qualifications for professional engineering services for Denton Municipal Electric was
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of
engineering firms on December 14, 2021.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2021, Council approved RFQ 7804 for a prequalified list of professional engineering
services for Denton Municipal Electric (Ordinance 21-2687).
On July 24, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to 898 & Co, a division of Burns & McDonnell Engineering Company, Inc., for
professional engineering services to the Denton Municipal Electric Systems Operation Department, in a
three (3) year not-to-exceed amount of $892,320.
PRINCIPAL PLACE OF BUSINESS
898 & Co, a division of Burns & McDonnell Engineering Company, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
The services will be funded from DME's pre-qualified engineering services account 605171500.
Requisition #159945 has been entered into the Purchasing software system in the amount of $300,000. The
budgeted amount for this item is $892,320.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.