Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 1, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Halff Associates, Inc., for
professional design services for the Hickory Creek Regional Trail for the Parks and Recreation Department
as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 7850-006 – professional services agreement for design services awarded to Halff Associates, Inc., in
the not-to-exceed amount of $185,700.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
City Council adopted the Parks, Recreation, and Trails System Master Plan on March 1, 2022. The plan
identifies a future trail along the Hickory Creek Corridor. The trail length is estimated to be between 13-16
miles. The trail's starting point is from Old Alton Bridge/Guyer High School, with the endpoint being at US
380 (University Drive). The path is proposed to go northwest through both private and City land, with those
properties being Cross Timbers Park, Burch Property, and Cole Ranch just to name a few. Staff is working
diligently to identify the areas needed within the private land and engage with the landowners in the pursuit
of land dedication or attaining public access easements.
Parks and Recreation will collaborate with the Engineering, Transportation, Environmental Services, and
Sustainability Departments’ staff throughout the creation of this plan. The proposed project will consist of
public engagement, needs assessment, conceptual designs, construction documents, the probable cost for
the development, and the ability to provide grant writing services. This information will become part of the
master plan for constructing the linear trail. The trail includes items, such as but not limited to, concrete
trails, bridges, boardwalks, landscaping, and typical amenities.
This project will further the City's mission of providing additional trails and increasing connectivity
throughout the Denton community. Lastly, it will help connect the linear park to multiple neighborhoods
within the area and increase the City's 10-Minute Walk initiative.
The cost breakdown for this contract includes $160,700 as the base price and $25,000 in contingency
amount. These services will be funded by Park Dedication and Development Funds. Halff Associates Inc.
will work with the Parks and Recreation Department to provide an accurate and detailed construction cost
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
estimate upon completion of the plan. Staff estimates this project to be near $2,000,000.00 per mile for
construction and an annual amount of $50,000 to maintain the linear trail.
Request for Qualifications for landscape architect services for the Parks and Recreation Department was
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of
professional service firms on February 1, 2022 (Ordinance 22-192).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2022, Council approved RFQ 7850 for a prequalified list of firms for landscape architect
services (Ordinance 22-192).
RECOMMENDATION
Award a contract with Halff Associates, Inc., for professional design services for the Hickory Creek
Regional Trail for the Parks and Recreation Department, in a not-to-exceed amount of $185,700.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within twelve (12) months.
FISCAL INFORMATION
These services will be funded from American Rescue Plan Act and Park Dedication and Development funds
from project account 400360. Requisition #159949 has been entered into the Purchasing software system
in the amount of $185,700. The budgeted amount for this item is $185,700.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, 940-349-8232.
Legal point of contact: Marcella Lunn at 940-349-8333.