Exhibit 1 - Agenda Information Sheet CO 4City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 15, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 4 to the contract between the City of Denton and Texas
Materials Group, Inc., dba TexasBit, for the street construction of the Southeast Denton Package A Project
for the Capital Improvements Department; providing for the expenditure of funds therefor; and providing
an effective date (CSP 7896 – Change Order No. 4 in the not-to-exceed amount of $107,907.00, for a total
contract award aggregated to $6,750,696.97).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Southeast Denton Package A contains 22 street segments that will be reconstructed as part of the 2019
Street Reconstruction Bond. Along with the full reconstruction of the identified street segments, the project
also includes the replacement of aging utility infrastructure and enhanced sidewalk connectivity.
In Q3 2020, the City initiated preliminary design services for improvements to the Southeast Denton
Neighborhood in partnership with Freese & Nichols, Inc. as part of the overall program management efforts
to plan and construct the street segments included in the 2019 Street Reconstruction Bond. To ensure
construction was well coordinated and to initiate work as quickly as possible, City staff and the team from
Freese & Nichols, Inc. developed a phased approach to complete all 73 segments in Southeast Denton.
Throughout the project construction, Change Orders 1, 2, and 3, totaling $120,906.22 combined, were
approved following the City’s procurement requirements and the CIP Change Board process. These changes
were funded by the project’s five percent (5%) Contingency Allowance.
Change Order No. 1, in the amount of $77,528.08, covered additional curb and gutter replacement and a 2”
mill overlay on portions of Robertson Street. Change Order No. 2, in the amount of $8,276.15, was executed
for the installation of a temporary valve on the existing water main to allow for the installation of the new
sanitary sewer line on Johnson Street. Change Order No. 3, in the amount of $35,101.99, approved a railroad
flagger for the installation of a manhole close to the Union Pacific Railroad track and cement stabilization
on portions of Wye Street based on geotechnical reports.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
This Change Order No. 4, in the total amount of $303,324.11, which includes $195,417.11 of contingency
funds, will finalize all project overruns and accommodate the installation of 800’ of sidewalk along Mill
Street from Industrial Street to Crosstimbers Street. It also includes the rerouting of a sewer service on
Industrial Street.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 5, 2022, City Council approved a contract with Texas Materials Group, Inc., dba TexasBit, in the
not-to-exceed amount of $6,642,789.97 (Ordinance 22-603).
On August 14, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Change Order No.4 with Texas Materials Group, Inc., dba TexasBit, for the construction of the
Southeast Denton Package A street reconstruction project for the City of Denton, in a not-to-exceed amount
of $107,907.00, for a total amended contract amount of $6,750,696.97.
PRINCIPAL PLACE OF BUSINESS
Texas Materials Group, Inc., dba TexasBit
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This project has a completion date of September 27, 2023.
FISCAL INFORMATION
These services will be funded from the 2019 Street Bond account 350514473. Purchase Order #199846 will
be revised to include Change Order No. 4 in the amount of $303,324.11. The total amended amount of this
contract is $6,750,696.97.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Change Orders 1-3
Exhibit 3: Ordinance and Change Order 4
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940-349-8938.
Legal point of contact: Marcella Lunn at 940-349-8333.