Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 15, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Wilson Contractor Services, LLC, for the Dry Fork
Interceptor Project with geographical limits as follows: East of 35W from Corbin Road to Bonnie Brae
Street for the Capital Projects Department; providing for the expenditure of funds therefor; and providing
an effective date (CSP 8109 – awarded to Wilson Contractor Services, LLC, in the not-to-exceed amount
of $2,726,367.38).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Dry Fork Inceptor Project consists of a new wastewater line installation from Corbin Road on the east
side of Interstate Highway 35W running north for 2,400 feet, turning east for 2,200 feet ending at South
Bonnie Brae Street.
This project was initiated to accommodate the present and future wastewater collection demands due to
increasing developments in the Roselawn and Bonnie Brae area, including the University of North Texas,
Eagle Creek Development, and other residential developments. The Dry Fork Inceptor will allow for
reductions on the existing collections system in the area by re-routing those increased volumes to a larger
transmission line.
The Dry Fork Inceptor Project has a total estimated cost of $2,726,367.38. This estimate includes a
$2,596,540.36 total base bid amount and a five percent contingency amount of $129,827.02. The five
percent contingency allowance is for the sole use of the City and will be subject to written authorization by
the City’s Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 964 prospective suppliers, including 69 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Seven (7) proposals were received, with six (6) meeting specifications.
References were checked, and proposals were evaluated based on published criteria including personnel,
quality, schedule, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon
this evaluation, Wilson Contractor Services, LLC was ranked the highest and determined to be the best
value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 964
Number of Suppliers that viewed Solicitation in IonWave: 45
HUB-Historically Underutilized Business Invitations sent out: 96
SBE-Small Business Enterprise Invitations sent out: 338
Responses from Solicitation: 7
Responses Meeting Specifications: 6
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 14, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Wilson Contractor Services, LLC, for the Dry Fork Interceptor Project with
geographical limits as follows: East of 35W from Corbin Road to Bonnie Brae Street for the Capital Projects
Department, in a not-to-exceed amount of $2,726,367.38.
PRINCIPAL PLACE OF BUSINESS
Wilson Contractor Services, LLC
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The Dry Fork Inceptor project will be started upon approval of the construction contract with a projected
construction completion date of Q2 2024.
FISCAL INFORMATION
These services will be funded from Wastewater Projects – C.O. account 640219545.1360.40100.
Requisition #160751 has been entered into the Purchasing software system in the amount of $2,596,540.36
The budgeted amount for this item is $2,726,367.38.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Marcella Lunn at 940-349-8333.