Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 15, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of electric utility
substation instrument transformers for Denton Municipal Electric; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8210 – awarded to Techline, Inc., for three (3) years, with
the option for two (2) additional one (1) year extensions in the total five (5) year not-to-exceed amount of
$755,410.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has substation projects approved in its five-year Capital Improvement
Plan that will require the purchase and installation of electric utility instrument transformers. Instrument
transformers are used to step down currents and voltages from 345kV, 138kV, and 69kV to levels that can
be used in relaying equipment for system monitoring, protection, and control.
Three types of instrument transformers will be purchased under this contract – Potential Transformers (PT),
Current Transformers (CT), and Coupling Capacitor Voltage Transformers (CCVT). The transformed
voltages and currents from the instrument transformers are accurate representations of the 345kV, 138kV,
and 69kV quantities. The voltages and currents from instrument transformers are interpreted, calculated,
compared, and managed by protective relays, meters, and other sensing devices. These sensing devices will
then transmit values to SCADA, monitor for abnormal conditions, and initiate actions to protect DME’s
electrical system.
Project Description Estimated Expenditure
Underwood Substation $ 262,100
RD Wells and Masch Branch Substations $ 68,320
Denton West Substation $ 68,320
Brinker Substation $ 68,320
New Substation Southwest $ 202,100
Spare Equipment $ 86,250
Total $755,410
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals were sent to 777 prospective suppliers of this item, including 32 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Eight (8) proposals were received and evaluated based on published
criteria including delivery, compliance with specifications, probable performance, and price. Based upon
this evaluation, Techline, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 285, 287, 553, 578, and 691
Notifications sent for Solicitation sent in IonWave: 777
Number of Suppliers that viewed Solicitation in IonWave: 44
HUB-Historically Underutilized Business Invitations sent out: 67
SBE-Small Business Enterprise Invitations sent out: 320
Responses from Solicitation: 8
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 14, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Techline, Inc., for the purchase of electric utility substation instrument transformers
for Denton Municipal Electric, in a three (3) year, with the option for two (2) additional one (1) year
extensions, for a total five (5) year not-to-exceed amount of $755,410.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same. Orders will be placed as project schedules
require and will be delivered within 32-34 weeks.
FISCAL INFORMATION
The costs for material purchased under the proposed agreement will be funded out of amounts budgeted for
specific projects and costs will ultimately be recovered through the Public Utility Commission Transmission
Cost of Service Program (TCOS). The total budgeted amount for this item is $755,410. Requisition OR#
160983 has been entered into the Purchasing software system in the amount of $30,000 for the Brinker
Substation project funded from the Brinker Substation Addition account 605358500. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.