Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 15, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the
approval of a pre-qualified professional services list for project management services for various vertical
construction projects for the Capital Improvements Projects Department; and providing an effective date
(RFQ 8245 – for a three (3) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The purpose of this pre-qualified list is to establish a pool of well-qualified resources to provide listed
services specific to vertical construction in support of the City of Denton Capital Projects project
management staff. The Capital Projects delivery team is responsible for the delivery of both vertical and
horizontal construction projects for the City of Denton. This amounts to over one billion dollars of projects
in design and construction. As the City of Denton considers a 2023 Bond package, staff will use this pre-
qualified list to provide supplemental support to current project management staff. As new projects are
identified, leadership will determine the project workload of current staff and identify specific project needs
and utilize these pre-qualified firms as necessary.
Request for Qualifications (RFQ) for professional project management services was sent to 1,240
prospective firms, including 42 Denton firms, for these services. In addition, the RFQ was placed on the
Procurement website for prospective respondents to download and advertised in the local newspaper.
Eleven (11) statements of qualifications (SOQ) were received. The SOQs were evaluated based on
published criteria including past performance, experience and qualifications of the firm, and experience and
availability of the proposed personnel. The (up to) top three highest-scoring firms in a given category were
placed on the pre-qualified list for that respective category. The evaluation team is recommending the
approval of these firms for each category: project/program management, financial management,
construction management, and on-site quality assurance category.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 918, 925, and 958
Notifications sent for Solicitation sent in IonWave: 1,240
Number of Suppliers that viewed Solicitation in IonWave: 24
HUB-Historically Underutilized Business Invitations sent out: 161
SBE-Small Business Enterprise Invitations sent out: 478
Responses from Solicitation: 11
RECOMMENDATION
Recommend approval of a pre-qualified professional services list for project management services for
various vertical construction projects for Capital Projects, as reviewed and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.