Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 19, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mountain Cascade of Texas, LLC, for the
construction of the Barrow Gravity Sanitary Sewer Line and Lift Station Abandonment for the Capital
Projects Department; providing for the expenditure of funds therefor; and providing an effective date (CSP
8205 – awarded to Mountain Cascade of Texas, LLC, in the not-to-exceed amount of $1,453,083.45). The
Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Barrow Gravity Sewer and Lift Station Abandonment Project will provide an upgraded 15” sewer line
for future developments. The project will start south of Loop 288 and will cross Westgate Drive heading
south connecting to an existing 15” line south of Denton High School. In addition, the new sewer line will
make the current lift station obsolete. The obsolete Lift Station will be abandoned in accordance with City
standards. The project will consist of 4,500 linear feet of sanitary sewer line.
The Barrow Gravity Sewer and Lift Station Abandonment Project has a total estimated cost of
$1,453,083.45. This estimate includes a $1,383,889 total base proposal amount and a five (5%) contingency
of $69,194.45. The contingency allowance is for the sole use of the City and will be subject to written
authorization by the City’s Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 969 prospective suppliers, including 69 Denton firms, for this
item. In addition, specifications were placed on the Procurement website for prospective suppliers to
download and advertised in the local newspaper. Six (6) proposals were received, with four (4) meeting
specifications. References were checked, and proposals were evaluated based on published criteria
including personnel, quality, ability to complete projects, schedule, safety, and price. Best and Final Offers
(BAFO) were requested from the top firm. Based upon this evaluation, Mountain Cascade of Texas, LLC
was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 969
Number of Suppliers that viewed Solicitation in IonWave: 21
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
HUB-Historically Underutilized Business Invitations sent out: 96
SBE-Small Business Enterprise Invitations sent out: 340
Responses from Solicitation: 6
Responses Meeting Specifications: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 11, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Mountain Cascade of Texas, LLC, for the construction of the Barrow Gravity Sewer
and Lift Station Abandonment Project for the Capital Projects Department, in a not-to-exceed amount of
$1,453,083.45.
PRINCIPAL PLACE OF BUSINESS
Mountain Cascade of Texas, LLC
Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 180 days after receipt of order to
proceed.
FISCAL INFORMATION
These services will be funded from Wastewater Department project account 640346545.1365.40100.
Requisition #160933 has been entered into the Purchasing software system in the amount of $1,383,889.
The budgeted amount for this item is $1,453,083.45.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cole Tankersley, 940-349-8169.
Legal point of contact: Marcella Lunn at 940-349-8333.