Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 19, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with BSN Sports, LLC, through the Buy Board
Cooperative Purchasing Network Contracts # 665-22 & 679-22, for the acquisition of various recreational
games, equipment, and services for the Parks and Recreation Department; providing for the expenditure of
funds therefor; and providing an effective date (File 8326 – awarded to BSN Sports, LLC, for three (3)
years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $250,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Parks and Recreation Department purchases various recreational games, equipment, and services for
programming. This includes, but is not limited to:
• Indoor and outdoor basketball goals, backboards, rims, suspension systems, pads, and nets
• Volleyball systems, standards, pads, and nets
• Tennis nets
• Windscreens
• Jox boxes
• Scoreboards
• Various sports balls, bags, and carts
• Billiards, game tables, and supplies
• Board games & yard games
• PE games & equipment
• Fitness assessment tools
• Speed & agility accessories
• Service (parts, labor, repair) on basketball and volleyball systems
Periodic replacement of these items is necessary to ensure the safety, need, and quality of services are being
met. The Department estimates spending $250,000 over the next five years to replace and purchase new
items to support programs. This includes an annual spend of $48,000 and a contingency for new program
needs and unplanned replacements.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Year 1 Year 2 Year 3 Year 4 Year 5 Contingency Total
$48,000 $48,000 $48,000 $48,000 $48,000 $10,000 $250,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with BSN Sports, LLC, for the acquisition of various recreational games, equipment, and
services for the Parks and Recreation Department, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $250,000.
PRINCIPAL PLACE OF BUSINESS
BSN Sports, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same. Buy Board contract 665-22 expires March
31, 2025, and Buy Board contract 679-22 expires September 30, 2025.
FISCAL INFORMATION
These products and services will be funded through the Department’s operating budget on an as-needed
basis. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Megan Thomas, 940-349-7752.
Legal point of contact: Marcella Lunn at 940-349-8333.