Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 19, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
ratifying the expenditure of funds by the City Manager for the remediation and cleaning of City Hall East,
the Service Center, and Our Daily Bread due to flood damage for the Facilities Management Department;
and providing an effective date (File 8337 – awarded to Blackmon Mooring of Texas Inc., in the not-to-
exceed amount of $750,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Facilities Management responded to three (3) separate incidents between June 30, 2023, and July 5, 2023,
requiring emergency response due to water damage. Blackmon Mooring was contacted due to their
available response times and equipment, proximity, and the emergency nature of the individual incidents.
The first incident occurred at City Hall East on June 30, 2023. A blocked sewer line caused sewage flooding
in roughly 8,000 square feet of the building, including the Police and Jail areas. Blackmon Mooring was
contacted the same day to begin the remediation and cleaning process. Visible damage identified included
the vinyl cove base, Fiberglass Reinforced Plastic (FRP), wallboard, batt insulation, millwork, lockers,
shelving, and flooring materials. Contractors were also called out during this time to investigate the
plumbing issue and begin hazmat clean-up.
The second incident occurred at the Service Center on July 5, 2023. A water release on July 4, 2023, was
caused by a cracked plastic water supply line that goes into the ice machine. The flooding impacted several
offices on both stories of the first and second floor of the building as well as a kitchen area. Blackmon
Mooring was called out to begin the remediation of this area the same day.
The third and final incident occurred at Our Daily Bread/Denton Community Shelter on July 5, 2023.
Facilities was notified that the fire alarm sprinklers had been triggered in the dormitory area. Blackmon
Mooring was contacted and was there within the hour to begin remediation. The cause of the leak was
accidental tampering with the sprinkler head within a dormitory. Visible damages identified in the initial
assessment included ceiling tiles, ductwork insulation, drywall ceilings, wallboard, batt insulation, cove
base, FRP, and flooring materials. The dormitory area was vacated to begin drying, including cleaning,
dehydrating, and moisture testing.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Estimated costs associated with the remediation total $700,000 with a contingency of $50,000.
• Service Center Remediation: $38,000
• City Hall East Remediation & Build-back: $557,000
• Our Daily Bread/Denton Community Shelter Remediation: $105,000
• Contingency: $50,000
The initial response remediation for each incident has been completed. The remaining scope of work for
the build-back of in-kind materials at City Hall East is planned for completion in September 2023.
RECOMMENDATION
Approve the emergency repairs for the remediation and cleaning of City Hall East, the Service Center, and
Our Daily Bread due to flood damage for the Facilities Management Department, in a not-to-exceed amount
of $750,000.
PRINCIPAL PLACE OF BUSINESS
Blackmon Mooring of Texas Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
The remediation of each area has been completed, and no further damage found. Completion of the scope
of work for the build-back of in-kind materials at City Hall East is planned for completion by mid-August
2023.
FISCAL INFORMATION
Remediation and repairs are being reimbursed through insurance claims facilitated by Risk Management
for City Hall East. Remediation and repairs to the Service Center and Our Daily Bread/Denton Community
Shelter are being absorbed by the Facilities Management capital funds for emergency situations.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Declaration of Emergency
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Hailey Payne, 940-349-7465.
Legal point of contact: Marcella Lunn at 940-349-8333.