Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 19, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Ion Wave Technologies, Inc., through The
Interlocal Purchasing System (TIPS) Cooperative Program Contract #210101, for the purchase of Electronic
Bidding and Supplier Database Software for the City of Denton Procurement Department; providing for the
expenditure of funds therefor; and providing an effective date (File 8341 – awarded to Ion Wave
Technologies, Inc., in the five (5) year not-to-exceed amount of $190,000.00).
INFORMATION/BACKGROUND
Purchasing currently utilizes Ion Wave Technologies, Inc. for maintenance of the City’s supplier list,
electronic procurement, and evaluation module. Suppliers register in this web-based system to receive
solicitation notices based on the type of procurement. The web-based electronic procurement module
provides a secure system to receive electronic bids and proposals. This system ensures that offers remain
unopened until the proper date and time. The evaluation module allows City employees to individually
evaluate proposals and qualifications electronically. This system ensures that individual scores and notes
are as objective and fair as possible from all evaluation members.
Project Description Estimated 5-Year Expenditure
Electronic Bidding – Year 1 $29,565
Electronic Bidding – Year 2 $30,750
Electronic Bidding – Year 3 $31,980
Electronic Bidding – Year 4 $33,260
Electronic Bidding – Year 5 $34,590
Contingency - Additional modules $29,855
Total: $190,000
Pricing obtained through The Interlocal Purchasing System, TIPS has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Ion Wave Technologies, Inc., for the purchase of Electronic Bidding and Supplier
Database Software for the City of Denton Procurement Department, in a five (5) year contract not-to-exceed
amount of $190,000.
PRINCIPAL PLACE OF BUSINESS
Ion Wave Technologies, Inc.
Springfield, MO
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This TIPS contract expires on May 31, 2026.
FISCAL INFORMATION
These services will be funded from Purchasing’s operating funds account 800200.7879. Requisition
#161053 has been entered into the Purchasing software system in the amount of $29,565. The budgeted
amount for this item is $190,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Amendment 1
Exhibit 3: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lori Hewell, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8333.