Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 19, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Abacus Corporation, as the primary vendor, and
LC Personnel, Inc. dba Labor Finders, as the secondary vendor, for the use of temporary labor services for
various City of Denton Departments for the Purchasing Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8238 – awarded to Abacus Corporation, the primary, and LC
Personnel, Inc. dba Labor Finders, the secondary, in the three (3) year not-to-exceed amount of
$525,000.00).
INFORMATION/BACKGROUND
The proposed contract is for temporary employment services for various operations throughout the City,
including but not limited to, parks services, water and wastewater utilities, street construction and repair
services, electric utility services, and landfill operations on an as-needed basis. The contract provides
departments with temporary labor for seasonal or project-based tasks that do not require a full-time position.
The primary users of the contract are the Solid Waste Department and the Parks and Recreation Department.
The Solid Waste Department uses temporary labor services to supplement waste collections during seasonal
highs such as holidays and the spring when bulk waste and yard waste increase. Approximately $83,000
has been spent in the current fiscal year (FY) for Solid Waste. Parks and Recreation utilize additional labor
services seasonally as well as for mowing, maintenance of athletic fields, and special event assistance. The
fiscal year-to-date expenditure by Parks is just over $73,000. The contract is available for use by other City
departments as needed to meet temporary and/or one-time needs. The total expenditure year-to-date in FY
2023 is approximately $156,000. In FY 2022, $173,472 was spent on temporary labor services.
The contract has the following assigned skilled levels for the City to request from:
Level I – entry-level position with zero to two (2) years of verifiable, applicable experience.
Level II- intermediate skill set with two (2) but less than five (5) years of verifiable, applicable experience.
Level III – advanced skill set with at least five (5) years of verifiable, applicable experience.
Vendor Award
Abacus Corporation Primary
LC Personnel, Inc. dba. Labor Finders Secondary
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
If the Primary contractor fails to provide a suitable candidate for the position requested, then the Secondary
contractor will be called.
After reference checks, Abacus Corporation and LC Personnel, Inc. dba Labor Finders were selected based
on being established businesses that have experience with working with larger entities and possess the
competence to perform the work requested in a timely manner. Below is the information provided by both
vendors regarding the wages they pay their employees who will be assigned to the City’s contract. The
reported rates align with the Ready to Work Program which also provides temporary labor for Solid Waste.
Position Description Abacus
Hourly Rate of Employees
Labor Finders
Hourly Rate of Employees
Temporary Labor Level I $15.00 $11.00
Temporary Labor Level II $15.50 $12.00
Temporary Labor Level III $16.00 $13.00
Request for proposals were sent to 309 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Five (5) proposals meeting specifications were received and evaluated based upon
published criteria including compliance with specifications, probable performance, and price. Based upon
this evaluation, Abacus Corporation and LC Personnel, Inc. dba Labor Finders was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation: 962 – Miscellaneous Services, (Not
Otherwise Classified); Personnel
Services, Temporary
Notifications sent for Solicitation sent in IonWave: 309
Number of Suppliers that viewed Solicitation in IonWave: 25
HUB-Historically Underutilized Business Invitations sent out: 34
SBE-Small Business Enterprise Invitations sent out: 126
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Abacus Corporation and LC Personnel, Inc. dba Labor Finders for the use of
temporary labor services for various City of Denton Departments for the Purchasing Department, in a three
(3) year not-to-exceed amount of $525,000.
PRINCIPAL PLACE OF BUSINESS
Abacus Corporation
Irving, TX
LC Personnel, Inc. dba Labor Finders
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Behrens, 940-349-7273.
Legal point of contact: Marcella Lunn at 940-349-8333.