Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 26, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with TRC Engineers, Inc., for
the administration and development of wired and wireless joint use processes and standards for the City of
Denton and Denton Municipal Electric as set forth in the contract; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 8031-002 – professional services agreement for
administration and development services awarded to TRC Engineers, Inc., in the not-to-exceed amount of
$164,600.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton (City) is seeking a Firm to research industry-standard practices, develop standards and
procedures, and provide engineering design services for joint-use attachments on electric distribution poles.
Denton Municipal Electric (DME) intends to update and align its joint-use processes with the best practices
of the electric utility industry. The scope of work for this contract will include reviewing the City’s existing
joint use standards and specifications and developing a single or multiple-packet document that outlines all
steps and procedures for joint use to guide telecommunication companies and developers. This will help
develop a more uniform process which will benefit utilities choosing to do business with the City.
Under the proposed contract, the engineering firm will provide standards and procedures associated with
joint use for DME. These will include joint use guidelines, construction standards and specifications,
construction design drawings, process flow charts, website portal development, engineering calculations,
coordination meetings with the Project Manager, and other related services.
DME has selected TRC Engineers, Inc. based on the ranking of seven pre-qualified firms selected in RFQ
8031 (Pre-qualification for Engineering Services – DME) against the statement of work for this project.
The selection was based on demonstrated experience and qualifications, probable performance, and
demonstrated understanding of the project at hand.
Request for Qualifications state certified engineers for substation and transmission line engineering for
various projects for Denton Municipal Electric was solicited using the City’s formal solicitation process.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
City Council approved a pre-qualified list of professional service firms on December 13, 2022 (Ordinance
22-2483).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2022, City Council approved RFQ 8031-1 for a prequalified list of state-certified
engineers for substation and transmission line engineering for various projects for Denton Municipal
Electric (Ordinance 22-2483).
On September 25, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with TRC Engineers, Inc., for the administration and development of wired and wireless
joint-use processes and standards for the City of Denton and Denton Municipal Electric, in a not-to-exceed
amount of $164,600.
PRINCIPAL PLACE OF BUSINESS
TRC Engineers, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by July 31, 2024.
FISCAL INFORMATION
These items will be funded from Electric Engineering Department account 600500.7854. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $164,600.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Aaron Bennion, 940-349-7117.
Legal point of contact: Marcella Lunn at 940-349-8333.