Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 26, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Berry, Dunn, McNeil &
Parker, LLC, dba BerryDunn, through The Interlocal Purchasing System (TIPS) Cooperative Program
Contract #230105 for implementation project management services for the Technology Services
Department; providing for the expenditure of funds therefor; and providing an effective date (File 8333 –
awarded to Berry, Dunn, McNeil & Parker, LLC, dba BerryDunn, in the not-to-exceed amount of
$3,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
Technology Services has worked with BerryDunn on a number of needs assessment projects for some of
the City’s critical applications. The needs assessments identified several applications as needing to be
replaced. Each replacement will be a time-consuming and significant undertaking. BerryDunn will support
and provide implementation project management services to the City of Denton for the ongoing software
modernization efforts of the following projects:
• Land Management
• Computer-Aided Dispatch/Record Management System (CAD/RMS)
• Enterprise Resource Planning (ERP)
• Enterprise Asset Management (EAM) Consolidation
Each application is expected to take roughly 18 months to complete the implementation project
management plan.
The table below outlines each application implementation project management costs conducted by Berry,
Dunn, McNeil & Parker:
Project Description Estimated Project Expenditures
Land Management $686,800
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ERP $778,800
CAD/RMS $667,125
EAM Consolidation $703,200
Contingency for Additional Services $164,075
Contract NTE Total $3,000,000
Pricing obtained through TIPS has been competitively bid and meets the statutory requirements of Texas
Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with TIPS (Ordinance 2011-082).
On September 25, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Berry, Dunn, McNeil & Parker, LLC, dba BerryDunn, for implementation project
management services for the Technology Services Department, in a not-to-exceed amount of $3,000,000.
PRINCIPAL PLACE OF BUSINESS
Berry, Dunn, McNeil & Parker, LLC, dba BerryDunn
Portland, ME
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date by the expiration of the TIPS
contract by May 31, 2028.
FISCAL INFORMATION
These services will be funded through the use of capital improvement plan project accounts. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.