Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 17, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of insulated and
multi-conductor underground distribution cables for Denton Municipal Electric; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8284 – awarded to Techline, Inc., for
one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $20,000,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Areas: Enhance Infrastructure and Mobility and Promote Sustainability and
the Environment.
INFORMATION/BACKGROUND
Request for Proposal (RFP) 8284 was solicited to supply 15KV and 25KV insulated primary, 600V
insulated secondary, and multi-conductor substation control cable. Cable is a key component in Denton
Municipal Electric’s (DME) installation of distribution level, underground electrical service to its
customers. Primary and secondary cable is used to extend service to new residential, commercial, and
industrial customers and to replace existing underground cable that has failed. Multi-conductor substation
control cable is utilized solely within substations between AC and DC equipment power equipment and
system monitoring, metering, and control. The control cable will be used to interconnect devices (i.e.,
relays, circuit breakers, transformers, switches, etc.) to communicate and retrieve information. The contract
will be managed by DME’s Planning & Logistics group with the cable used as needed for DME’s capital
project program.
Volatility in copper and aluminum prices has made it mandatory and prudent that a procurement method be
crafted to recognize the reality of conditions in the marketplace and minimize cost exposure by locking in
projected quantities. The unit prices recommended for the award are based on published third-party indices
for raw materials provided in the specifications. Throughout the contract, the prices will adjust (increase or
decrease) based on the previous month’s basis for raw materials.
Contract Year Estimated Expenditure
Year 1 $3,600,000
Year 2 $3,600,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Contract Year Estimated Expenditure
Year 3 $3,600,000
Year 4 $3,600,000
Year 5 $3,600,000
Contingency $2,000,000
Total $20,000,000
DME estimated spend based on several large upcoming overhead projects, past years' usage, and a 10%
contingency for pricing fluctuations.
Request for Proposals was sent to 243 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received. References were checked, and proposals were
evaluated based on published criteria including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from both firms. Based upon this
evaluation, Techline, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 280 - Electrical Cables and Wires
(Not Electronic)
Notifications sent for Solicitation sent in IonWave: 243
Number of Suppliers that viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations sent out: 28
SBE-Small Business Enterprise Invitations sent out: 98
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 9, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Techline, Inc., for the purchase of insulated and multi-conductor underground
distribution cables for Denton Municipal Electric, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $20,000,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The Warehouse Capital account 800100 will fund these products and services and be charged back to the
using department. Requisitions will be entered on an as-needed basis. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Randy Key, 940-349-7665.
Legal point of contact: Marcella Lunn at 940-349-8333.