Exhibit 1 - Agenda Information Sheet.docxCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 17, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with SDB, Inc. dba Southwest Commercial Electric,
Inc., as the primary vendor, Live Systems LLC, as the secondary vendor, and C&G Electric, Inc., as the
tertiary vendor, for electrical services for all labor, materials, tools, equipment, and supervision for various
City buildings and to assist with renovations, remodels, and maintenance of existing facilities for the
Facilities Management Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8301 – awarded to SDB, Inc. dba Southwest Commercial Electric, Inc., Live Systems
LLC, and C&G Electric, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions,
in total five (5) year in the not-to-exceed amount of $4,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal is for all labor, materials, tools, equipment, and supervision for electrical services
for various City buildings maintained by the City of Denton Facilities Department. This contract is to assist
with the City’s electrical systems located at over 200 building locations. The approximate total square
footage for the buildings is 1,500,000 sq. ft. The electrical services will be performed on an as-needed basis
to assist the City with renovations, remodels, and maintenance of existing facilities.
The services provided include relocation of switches and outlets, replacement of ballasts, panel and breaker
repairs, and installation of additional or upgraded wiring and will be provided promptly so that the buildings'
Electrical systems are efficient and environmentally productive. The proposed contract also provides
services for immediate response in the event of lost functionality of systems to prevent any disruptions in
the City’s day-to-day work routine.
Facilities Management has spent $325,000/year in the last two (2) years. This spending trend equals
$1,625,000 over five (5) years. An additional $2,230,920 for projected Facilities Condition Assessment
(FCA) work and $150,000 for Parks and Recreation Department needs, brings the estimated total need to
$4,005,920.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The contract has the following assigned skilled levels for the City to request from:
Apprentice Electrician – entry-level position.
Journeyman Electrician – intermediate skill set with State Journeyman License.
Master Electrician – advanced skill set with State Master’s License.
Vendor Award
SDB, Inc. dba Southwest Commercial Electric, Inc. Primary
Live Systems, LLC Secondary
C&G Electric, Inc. Tertiary
Request for Proposals was sent to 786 prospective suppliers of this item, including 56 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Four (4) proposals meeting specifications were received and evaluated
based on published criteria including work plan, compliance with specifications, probable performance, and
price. Based upon this evaluation, SDB, Inc. dba Southwest Commercial Electric, Inc., Live Systems LLC,
and C&G Electric, Inc. were ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 910, 928, 936, and 968
Notifications sent for Solicitation sent in IonWave: 786
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 89
SBE-Small Business Enterprise Invitations sent out: 286
Responses from Solicitation: 4
RECOMMENDATION
Award contracts with SDB, Inc. dba Southwest Commercial Electric, Inc., Live Systems LLC, and C&G
Electric, Inc., for electrical services for all labor, materials, tools, equipment, and supervision for various
City buildings and to assist with renovations, remodels, and maintenance of existing facilities for the
Facilities Management Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in total five (5) year in the not-to-exceed amount of $4,000,000.
PRINCIPAL PLACE OF BUSINESS
SDB, Inc.
Dallas, TX
Live Systems LLC
Argyle, TX
C&G Electric, Inc.
Krum, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545. Requisitions will
be on an as-needed basis. The budgeted amount for this item is $4,000,000. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.