Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 17, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Denton County Termite, Inc., for the supply of pest
control services for various City buildings for the Facilities Management Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8312 – awarded to Denton County
Termite, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in total five
(5) year in the not-to-exceed amount of $400,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility
INFORMATION/BACKGROUND
This Request for Proposal is for Pest Control Services for various City buildings maintained by the City of
Denton Facilities Department. This contract is to assist with the City’s pest control services at over 200
building locations. The approximate total square footage for the buildings is 1,500,000 square feet. The pest
control services will be routine and scheduled while also performing as-needed spot services of existing
facilities and new city facilities.
This service will include routine preventative maintenance as well as service calls. Preventative
maintenance ensures all areas have the highest chance of operability, longevity, and efficiency. Service
calls will allow Facilities Management staff to immediately address customer concerns.
Facilities Management has spent $63,000/year in the last three (3) years on pest control. Based on the
historical spend, $315,000 is estimated over five (5) years. With additional buildings being built or
acquired, we estimate a total need of $400,000.
After reference checks, staff feels that Denton County Termite and Pest is an established business that has
experience working with larger entities and possesses the competence to perform the work requested in a
timely manner. Below is the information Denton County Termite and Pest provided regarding the wages
they pay their employees who will be assigned to the City’s contract.
Position Description Denton County Termite and Pest Hourly Rate of Employees
Technician $16.00
Assistant $15.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 487 prospective suppliers, including 53 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including schedule, compliance with specifications, probable performance, and price. Best and Final
Offer (BAFO) was requested from the firm. The department is awarding the contract to Denton County
Termite, Inc.
NIGP Code Used for Solicitation: 910 - (Service Only) - Building
Maintenance, Installation and Repair
Services & 988 - (Service Only) -
Roadside, Grounds, Recreational and
Park Area Services
Notifications sent for Solicitation sent in IonWave: 487
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 67
SBE-Small Business Enterprise Invitations sent out: 207
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Denton County Termite, Inc., for the supply of pest control services for various City
buildings for the Facilities Management Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in total five (5) year not-to-exceed amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
Denton County Termite, Inc.
Denton, TX
SUSTAINABILITY MEASURES
When performing Pest Control Services, we will use the most cost-effective and efficient means available.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545. Requisitions will
be entered into the Purchasing software system on an as-needed basis. The budgeted amount for this item
is $400,000. Fiscal Year 2024 requisition will be entered in the amount of $32,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.