Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 17, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Reinland Corporation dba Reinert Paper &
Chemical, for miscellaneous warehouse stock items for the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (IFB 8327 – awarded to Reinland Corporation
dba Reinert Paper & Chemical, for two (2) years, with the option for two (2) additional one (1) year
extensions, in the total four (4) year not-to-exceed amount of $200,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The proposed contract provides trash can liners, sports drinks, and water stocked in the Warehouse for use
by City departments. Trash bags carried by the Warehouse are primarily used by departments for job site
cleanup. The Parks and Recreation Department also uses the trash can liners in public-use facilities to help
keep areas safe and clean.
Sports drinks and bottled water are consumed by field staff from various departments for hydration. The
drinks may also be used in the event of an emergency such as weather events, service outages, and Public
Safety responses. Departments are encouraged to recycle plastic bottles in appropriate recycling containers.
The supply of items will be stocked in the Warehouse for ease of ordering and access. Supplies are ordered
on an as-needed basis to maintain appropriate stocking levels.
Trash Liners and Bottled Water Estimated 4-Year Expenditure
Year 1 $ 40,000
Year 2 $ 40,000
Year 3 $ 40,000
Year 4 $ 40,000
Contingency $ 40,000
Total $ 200,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for Bids was sent to 120 prospective suppliers of this item, including 11 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Two (2) bids meeting specifications were received. The lowest bid was
received by Reinland Corporation dba Reinert Paper & Chemical.
NIGP Code Used for Solicitation:
085 - Bags, Bagging, Ties, and
Erosion Sheeting, etc. & 390 - Foods:
Perishable
Notifications sent for Solicitation sent in IonWave: 120
Number of Suppliers that viewed Solicitation in IonWave: 6
HUB-Historically Underutilized Business Invitations sent out: 12
SBE-Small Business Enterprise Invitations sent out: 58
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Reinland Corporation dba Reinert Paper & Chemical, for miscellaneous warehouse
stock items for the City of Denton Warehouse, in a two (2) year, with the option for two (2) additional one
(1) year extensions, in the total four (4) year not-to-exceed amount of $200,000.
PRINCIPAL PLACE OF BUSINESS
Reinland Corporation dba Reinert Paper & Chemical
Denison, TX
FISCAL INFORMATION
These items will be funded from Warehouse Working Capital account 800100.6801 and charged back to
the using department. Requisitions will be entered on an as-needed basis. The budgeted amount for this
item is $200,000. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.