Exhibit 1- Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 17, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas AirSystems, LLC, through The Interlocal
Purchasing System (TIPS) Cooperative Program Contract # 2201061 for the maintenance, repair,
inspection, and replacement of AAON, Seresco, Johnson Controls, & LG heating, ventilation, and air
conditioning units for various City buildings for the Facilities Management Department; providing for the
expenditure of funds therefor; and providing an effective date (File 8330 – awarded to Texas AirSystems,
LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $2,400,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract is for the maintenance, repair, inspection, and replacement of AAON, Seresco,
Johnson Controls & LG heating, ventilation, and air conditioning systems currently located at Police Sub
Station, Public Safety Awareness Point (911 Dispatch), Lake Lewisville Water Treatment Plant Buildings
(6), Linda McNatt Animal Shelter, and the Natatorium.
Maintenance, repair, inspection, and replacement for heating, ventilation, and air conditioning systems at
other locations are completed by licensed staff, or through a supplemental contract for HVAC Services with
CMS Mechanical Services. Based on historical spending and future projections, the recommended NTE of
this contract is $2,400,000 for the potential five (5) year contract.
Maintenance & Repair for (18) existing units $ 600,0000
Planned Replacement Units $1,800,000
Total: $2,400,000
Pricing obtained through TIPS has been competitively bid and meets the statutory requirements of Texas
Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with TIPS (Ordinance 2011-082).
RECOMMENDATION
Award a contract with Texas AirSystems, LLC, for the maintenance, repair, inspection, and replacement of
AAON, Seresco, Johnson Controls, & LG heating, ventilation, and air conditioning units for various City
buildings for the Facilities Management Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in total five (5) year in the not-to-exceed amount of $2,400,000.
PRINCIPAL PLACE OF BUSINESS
Texas AirSystems, LLC
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545. Requisitions will
be entered on an as-needed basis. HVAC replacements will be funded from capital budget accounts. The
budgeted amount for this item is $2,400,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.