Loading...
8363 - Contract Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005 10-11-2026 Kayla Clark 8363 Baker & Taylor   1    BT CAT LICENSE AGREEMENT  TERMS AND CONDITIONS    1.00  DEFINITIONS    As used herein, the following definitions shall apply:    1.01  “Agreement” means the BT CAT Agreement, including Customer’s signature page and the Terms and  Conditions hereof. No other terms and conditions contained in any purchase order or other communication of any  kind issued by or for Customer shall apply to this Agreement.    1.02  “Authorized Users” means any employees or other personnel of the Customer performing cataloging  services for Customer. This Agreement specifically prohibits any and all use of BT CAT by any person who is not an  Authorized User.    1.03  “Baker & Taylor” means Baker & Taylor, LLC.     1.04  “BT CAT” refers to the library cataloging utility which is generally available for license during the Term (as  defined herein) from Baker & Taylor, which features Baker & Taylor’s full‐service software platform for cataloging  record search, editing, export and authority control, and access to the BT CAT Database.    1.05  “BT CAT Database” means Baker & Taylor’s comprehensive database of bibliographic records, which is  generally available for license as part of BT CAT during the Term (as defined herein) from Baker & Taylor.    1.06  “Customer” means a public library, a higher education library (such as college, university, graduate and  post‐graduate level educational library), a corporate library, a special library or a private library, as identified in this  Agreement.     1.08  “Fees” means, collectively, any and all fees set forth or referenced in the Agreement which are payable by  Customer for the licensed use of BT CAT.    1.09  “Launch Date" means the date that BT CAT is launched for Customer, as determined by Baker & Taylor.    1.10  “Term” means the period of time that this Agreement is in effect, as provided in Section 3.01 hereof.     2.00  LICENSE    2.01  Subject to the terms and conditions of this Agreement and payment of the Fees by Customer, Baker &  Taylor hereby grants to Customer a personal, non‐exclusive, nontransferable, revocable license to allow Authorized  Users to access and use BT CAT for Customer’s cataloging purposes; provided, however, Customer shall not load any  records from the BT CAT Database into a shared record or union database, without the express written permission  of Baker & Taylor. Except as otherwise expressly provided herein, all Fees paid by Customer shall be non‐refundable.    2.02  Authorized Users shall access BT CAT using credentials and passwords supplied by Baker & Taylor to  Customer. Customer shall use commercially reasonable efforts to limit the use of such credentials and passwords to  only Authorized Users under written nondisclosure agreement with Customer.  Customer shall promptly notify Baker  & Taylor of a suspected or actual loss, theft or unauthorized disclosure of any such credentials or passwords and/or  of any unauthorized access to BT CAT.      2.03  Use of BT CAT is limited to Authorized Users.  Customer will enforce the proper and intended access to BT  CAT by Authorized Users by properly maintaining credentials and passwords for Authorized Users. Customer shall  be responsible for determining which Authorized Users shall have access to credentials and passwords for access to  DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005   2    BT CAT. Customer shall not allow any access to BT CAT by other libraries through consortia, inter‐library sharing, or  similar arrangement, without Baker & Taylor’s prior written consent.      2.04  All access to BT CAT by Customer and Authorized Users shall be subject to and governed by this Agreement.  Baker & Taylor reserves the right to suspend or terminate access to BT CAT by Customer in the event of any violation  hereof by Customer or any Authorized Users.      2.05  Customer agrees to comply, and require Authorized Users to comply, with all copyright, patent and other  intellectual property laws applicable to BT CAT.      2.06   All rights not expressly granted or licensed to Customer or Authorized Users in writing by Baker & Taylor  are reserved by Baker & Taylor and/or Baker & Taylor’s licensors.    3.00  TERM AND TERMINATION    3.01  Except where earlier termination is required under the provisions hereof, this Agreement will be effective  for a period beginning on the Implementation Date and ending at 11:59:59 P.M. (Eastern U.S. Time) on the last day  of the Term set forth on the signature page of this Agreement. Customer shall have the right to terminate this  Agreement on written notice to Baker & Taylor when and if appropriations funding for any applicable Fees is not  made available to Customer.  Baker & Taylor reserves the right to terminate this Agreement on written notice to  Customer when and if any unauthorized use of BT CAT or other breach of security occurs.    3.02  Upon  termination  of  this  Agreement,  all  rights  and  licenses  granted  pursuant  to  this  Agreement  for  Customer’s access to and use of all or any portion of BT CAT will automatically terminate.     4.00  DEFAULT AND REMEDIES    Either party’s failure to perform any of its obligations hereunder in any material respect, which failure is not cured  within 60 days after notice from the non‐defaulting party (provided that a 10 day notice and cure period shall apply  to any failure to pay any amounts due) shall be an “Event of Default” hereunder.  The non‐defaulting party will have  all rights and remedies available to it under applicable law if an Event of Default occurs, except as otherwise expressly  provided herein. Without limiting the generality of the foregoing, Baker & Taylor’s rights and remedies will include,  without limitation, the right to disable access to BT CAT during the applicable cure period if reasonably needed to  prevent further nonconformance.     5.00  WARRANTY; LIMITATION OF LIABILITY    BAKER & TAYLOR DOES NOT MAKE, AND CUSTOMER DOES NOT RECEIVE, ANY WARRANTIES, EXPRESS, IMPLIED,  STATUTORY,  CONTRACTUAL  OR  OTHERWISE,  REGARDING  BT  CAT,  BT  CAT  DATABASE,  OR  ANY  CONTENT  OR  FUNCTIONALITY OF ANY KIND OR NATURE OFFERED AS PART OF BT CAT. LICENSOR SPECIFICALLY DISCLAIMS ANY  WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.  NO ORAL OR WRITTEN INFORMATION  OR ADVICE GIVEN BY BAKER & TAYLOR, ITS AGENTS OR EMPLOYEES, WILL CREATE ANY WARRANTY, AND CUSTOMER  MAY NOT RELY ON ANY SUCH INFORMATION OR ADVICE. Neither party shall be liable to the other party for any  consequential, incidental, indirect or special damages, even if the other party has been apprised of the likelihood of  such damages occurring.  In no event shall Baker & Taylor’s liability for any claim during the Term exceed the amount  of Fees paid by Customer to Baker & Taylor within the twelve (12) month period immediately preceding any such  claim giving rise to liability.      6.00  PROPRIETARY PROTECTION    6.01  Customer acknowledges and agrees that Baker & Taylor and/or its licensors own BT CAT and the BT CAT  Database and all related copyrights and other exploitation rights and interests now or hereafter recognized in any  and all territories and jurisdictions, including but not limited to the right of exploitation in any manner now known  DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005   3    or hereafter devised, as well as all documentation and all copies thereof.  Nothing in this Agreement shall be  construed as having the effect of transferring or changing in any respect any such ownership rights or interests. All  unauthorized access, use, copying, modification and/or distribution of all or any portion of the BT CAT Database is  expressly forbidden.  Customer will be liable for any infringement that is caused, facilitated or encouraged by its  failure to abide by the terms of this Agreement.    7.00  FORCE MAJEURE    Customer acknowledges that the Internet is an unregulated, unorganized, unreliable, unstable, unsecure and ever‐ changing environment.  The ability of each party to comply with this Agreement may be dependent on the Internet  and equipment, software, systems, data, content and services provided by third parties, among other things. Neither  party shall have any liability for any failure of performance due to events beyond its reasonable control. Lack of  funds shall not be excused under this section.    8.00  MISCELLANEOUS    8.01  Except as otherwise required by law, Baker & Taylor and Customer agree to maintain the confidentiality of  the terms of this Agreement.        8.02  Customer will be responsible for payment of any and all applicable sales, use, value‐added, excise or similar  taxes, if any, incurred in connection with any transactions under this Agreement.    8.03   Any failure by either party to exercise any right hereunder will not be deemed a continuing waiver of such  right. If any of the terms or provisions of this Agreement are ruled to be invalid or unenforceable by a court or  administrative tribunal of competent jurisdiction, the remainder of the Agreement will not be affected thereby.    8.04  Customer will not assign this Agreement, by operation of law or otherwise, without Baker & Taylor's prior  written consent. This Agreement will be binding upon, and will inure to the benefit of, the parties hereto and their  respective successors and permitted assigns.    8.05  All notices required or permitted to be given by one party to the other under this Agreement will be  sufficient if hand‐delivered, sent by recognized overnight courier, receipt acknowledged, or sent by certified mail,  return receipt requested, to the other party at the applicable address set forth in this Agreement or to such other  applicable address as may be designated by notice from one party to the other pursuant to this paragraph.    8.06  Telecopied facsimiles or email transmissions of a signed counterpart of this Agreement from one party to  the other will be deemed to be delivery of a signed counterpart by the party sending the telecopied facsimile or  email of such signed counterpart. If the use of a digital signature is needed, each party shall adopt as its authorized  signature a confidential digital identification consisting of symbols(s) or code(s) which are to be affixed to or  contained in each digital transmission.      8.07  This Agreement constitutes the complete and exclusive statement of the terms and conditions between the  parties regarding the subject matter hereof and supersede all prior proposals, understandings and agreements, oral  and written, between the parties relating hereto, notwithstanding any order form submitted either before or after  the date hereof. This Agreement may not be modified or altered except by written instrument duly executed by both  parties. This Agreement may be executed in counterparts, all of which, when taken together, will constitute a single  instrument.  DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005 Sign and return to: Baker & Taylor, LLC 2810 Coliseum Centre Drive, Suite 300 A FOLLETT COMPANY Charlotte, NC 28217 BTCat AGREEMENT CUSTOMER: BUSINESS CONTACT INFORMATION: IMPLEMENTATION CONTACT INFORMATION: PRIMARY CONTACT PRIMARY CONTACT TITLE TITLE E-MAIL ADDRESS E-MAIL ADDRESS TELEPHONE TELEPHONE STREET ADDRESS STREET ADDRESS CITY CITY STATE, ZIP STATE, ZIP LICENSE OF BT CAT: For and in consideration of the respective obligations of the parties as stated herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Baker & Taylor, LLC hereby licenses to Customer, and Customer hereby accepts, the BTCat library cataloging utility and/or database, subject what is described in the fee schedule below and to the terms and conditions provided at this link [https://brandfolder.com/s/p4gr83nww5sbrgcpmcjvsx], which are made a part hereof by reference (the “Agreement”). BTCAT FEATURES: •Comprehensive, clean database of high-quality bibliographic records •Full-service software platform built on current web-based technology •Advanced hybrid search of user catalog and BTCat database with AI to return “best” record •Rich editor functionality •Comprehensive authority file workflow for author, subject, seriesTERM:* additional information regarding terms, if any, are noted below in the fee schedule box •___ year(s) •Invoice Date: _______________________ FEES:* additional information regarding terms, if any, are noted below in the fee schedule box •First 12-month period from Invoice Date, the Fee will be: _______________ •Each renewal 12-month period, beginning on each anniversary date, the Fee will be increased 3% to cover increases in costs of materials and labor. CUSTOMER AND BAKER & TAYLOR HEREBY EXECUTE AND DELIVER THIS AGREEMENT, BY AND THROUGH THE ACTIONS OF THEIR DULY AUTHORIZED REPRESENTATIVES, AS OF THE ____ DAY OF ______________, 20__. Customer: Baker & Taylor, LLC Signature: By: Name: Name: Title: Title: Denton Public Library Travis Kelley Rachel Reeves Travis.Kelley@baker-taylor.com Rachel.Reeves@cityofdenton.com 732-427-6834 3020 N Locust St Denton TX, 76209 11 October City of Denton Kayla Clark Buyer Technical Services Manager 10/11/2023 23 $ 6,500.00 3 DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005 Lee Ann Queen Director Pricing Services Sign and return to: Baker & Taylor, LLC 2810 Coliseum Centre Drive, Suite 300 Charlotte, NC 28217 *FEE SCHEDULE (additional information if applicable) Include 'bank' of 10 professional hours to be used on macro creation. Additional hours to be quoted per project at $300 per hour DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005 CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 7C02C3AE-9F1E-483A-94B4-D25CE2F8D005 Baker & Taylor, LLC X None 10/15/2023 Certificate Of Completion Envelope Id: 7C02C3AE9F1E483A94B4D25CE2F8D005 Status: Completed Subject: ***Purchasing Approval*** 8363 Baker & Taylor Source Envelope: Document Pages: 7 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 2 Kayla Clark AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 901B Texas Street Denton, TX 76209 kayla.clark@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 10/11/2023 9:04:46 AM Holder: Kayla Clark kayla.clark@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Kayla Clark kayla.clark@cityofdenton.com Buyer Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 10/11/2023 9:09:55 AM Viewed: 10/11/2023 9:10:18 AM Signed: 10/11/2023 9:10:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 10/11/2023 9:10:27 AM Viewed: 10/11/2023 3:39:24 PM Signed: 10/11/2023 3:40:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lee Ann Queen LeeAnn.Queen@baker-taylor.com Director Pricing Services Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 144.121.137.66 Sent: 10/11/2023 3:40:45 PM Viewed: 10/15/2023 9:17:45 AM Signed: 10/15/2023 9:24:29 AM Electronic Record and Signature Disclosure: Accepted: 10/15/2023 9:17:45 AM ID: b7a3a97a-7d1f-4a23-aef8-6777d8b951de Jennifer Bekker Jennifer.Bekker@cityofdenton.com Director of Libraries City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/15/2023 9:24:32 AM Viewed: 10/16/2023 6:53:06 AM Signed: 10/16/2023 6:53:47 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Kayla Clark kayla.clark@cityofdenton.com Buyer Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/16/2023 6:53:49 AM Viewed: 10/16/2023 7:00:54 AM Signed: 10/16/2023 7:01:01 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 10/16/2023 7:01:03 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/11/2023 9:09:55 AM Certified Delivered Security Checked 10/16/2023 7:00:54 AM Signing Complete Security Checked 10/16/2023 7:01:01 AM Completed Security Checked 10/16/2023 7:01:03 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM Parties agreed to: Lee Ann Queen How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.