Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Parker Power Systems, Inc., as the primary vendor,
Alturex, LLC, as the secondary vendor, and On-Site Power Systems, Inc., as the tertiary vendor, for all
labor, materials, tools, equipment, and for the supervision of generator services for various City buildings,
and to assist with redundant power for existing facilities and structures for the Facilities Management
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8303 –
awarded to Parker Power Systems, Inc., Alturex, LLC, and On-Site Power Systems, Inc., for one (1) year,
with the option for four (4) additional one (1) year extensions, in total five (5) year in the not-to-exceed
amount of $2,400,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal is for generator maintenance, repairs, and replacement services for various City
buildings and any other areas maintained by the City of Denton Facilities Department. This contract is to
assist with the City’s generators located in at least 37 building/structure locations, and additional sites as
new buildings and structures are acquired or built. The generator services will be performed on an as-needed
basis to assist the City with renovations, remodels, and maintenance of existing and new facilities.
This service will include routine preventative maintenance, load bank tests, as well as service calls.
Preventative maintenance ensures all units have the highest chance of operability, longevity, and efficiency.
Load bank tests determine if the generator is functioning properly and efficiently when needed. Service
calls will allow Facilities Management staff to immediately address customer concerns.
This service contract is a large asset in making sure generators are replaced in a timely and efficient way so
that the building's generator systems are efficient and environmentally productive. In the event of lost
functionality of the generators, with this contract Facilities Management can have immediate responses to
prevent any disruptions in the City’s day-to-day work routine.
Facilities Management has spent $329,252 per year in the last 2.5 years. This spread out over five (5) years
totals $1,646,412. Considering our projected FCA work, we will need an additional $753,588, bringing the
total need to approximately $2,400,000.
Vendor Award
Parker Power Primary
Alturex Secondary
On-site Power Systems. Inc. Tertiary
Request for Proposals was sent to 610 prospective suppliers of this item, including 26 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Four (4) proposals were received and evaluated based upon published
criteria including work plan, compliance with specifications, probable performance, and price. References
were checked for all responding firms. Based upon this evaluation, Parker Power Systems, Inc., Alurtex,
LLC, and On-Site Power Systems, Inc., were ranked the highest and determined to be the best value for the
City.
NIGP Code Used for Solicitation: 285, 690, 928, and 936
Notifications sent for Solicitation sent in Ionwave: 610
Number of Suppliers that viewed Solicitation in Ionwave: 32
HUB-Historically Underutilized Business Invitations sent out: 52
SBE-Small Business Enterprise Invitations sent out: 225
Responses from Solicitation: 4
RECOMMENDATION
Award contracts with Parker Power Systems, Inc., Alturex, LLC, and On-Site Power Systems, Inc., for all
labor, materials, tools, equipment, and for the supervision of generator services for various City buildings
and to assist with redundant power for existing facilities and structures for the Facilities Management
Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in total five
(5) year in the not-to-exceed amount of $2,400,000.
PRINCIPAL PLACE OF BUSINESS
Parker Power Systems, Inc.
Carrolton, TX
Alturex, LLC
Midlothian, TX
On-Site Power Solutions, Inc.
Haslet, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $2,400,000.00. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.