Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 14, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with United Electronic Recycling, LLC, for electronics
recycling services for the Solid Waste and Recycling Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8328 – awarded to United Electronic Recycling, LLC, for
three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-
to-exceed amount of $222,360.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The purpose of the contract is to allow the Solid Waste Department to divert electronic recyclables from
the waste stream to an electronics recycling facility. The recovery of electronic materials is accomplished
in two ways. Residential materials are collected curbside, and materials may be self-delivered to the landfill.
The City is currently collecting approximately forty (40) pallets of electronic materials per month, weighing
approximately 14,840 pounds. Approximately 315 tons of electronics are projected to be recovered and
processed within the City’s service area within a three (3) year time. Electronic materials currently consist
of cell phones, laptops, tablets, desktop personal computers, televisions, monitors, printers, copiers, gaming
systems, pagers, fax machines, radios, stereos, etc.
By using an electronic recycling service, the City of Denton’s Home Chemical Collection (HCC) operation
diverted approximately 220 tons of electronic materials from the waste stream to an electronics recycling
processing facility during the Fiscal Year 2022. Electronic items are transported by the contractor to their
processing facility where electronics are disassembled for recycling. Materials recovered for recycling
during the disassembly process include plastics, glass, lead, silver, gold (precious metals), steel, aluminum,
and various other specialty metals. Once the reusable materials are recovered and packaged, they are
shipped to various vendors that desire to utilize the commodities for fabricating new products for reuse and
reentry into the product market.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Total
Electronics Recycling $42,000 $42,000 $42,000 $42,000 $42,000 $210,000
Contingency 3,090 3,090 3,090 3,090 12,360
Total: $222,360
Request for Proposals was sent to 307 prospective suppliers, including 15 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, schedule, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, United Electronic Recycling, LLC was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 926 - (Service Only) - Environmental
and Ecological Services
Notifications sent for Solicitation sent in IonWave: 307
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 31
SBE-Small Business Enterprise Invitations sent out: 108
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 13, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with United Electronic Recycling, LLC, for electronic recycling services for the City of
Denton Solid Waste and Recycling Department, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $222,360.
SUSTAINABILITY MEASURES
This contract will reduce the amount of waste going into the City’s landfill, saving airspace. These diverted
appliances and electronics will be taken to a facility that will break them down into their components that
can be recycled. Ultimately, this will reduce the impact on the environment, allowing these resources to be
repurposed and made into new products.
PRINCIPAL PLACE OF BUSINESS
United Electronic Recycling, LLC
Coppell, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Environmental Compliance account 660302.7855. Requisition #162109
has been entered into the Purchasing software system in the amount of $42,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: J.J. Tips, 940-349-8042.
Legal point of contact: Marcella Lunn at 940-349-8333.