Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 14, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with AllTerra Central, Inc., through the Texas
Department of Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-CPO-
4504, for the purchase of a GPS unit and data collector for the Drainage Department; providing for the
expenditure of funds therefor; and providing an effective date (File 8351 – awarded to AllTerra Central,
Inc., in the three (3) year not-to-exceed amount of $73,100.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Drainage Department is looking to purchase a global positioning system (GPS) unit and data collector
to gather field-verified information to help continue to map the City’s storm drain system. This includes but
is not limited to dams, channels, inlets, junction boxes, and pipes. The data will update Geographic
Information System (GIS) layers for several areas in the city to help Drainage better monitor the conditions
of the stormwater system. This will also assist in updating any missing information in the asset management
system.
The timing of this purchase coincides with the implementation of the Stormwater Master Plan that was
recently completed and recommends the department fully know and assess the conditions of assets. This
purchase will help the department better serve the citizens of Denton through faster response times and
more accurate information. It will also benefit the Engineering Department as it is tasked with using the
department’s data to design projects and offer technical support. Water and Wastewater will be using this
contract also for maintenance and upgrades of their equipment.
Project Description Estimated 3-Year Expenditure
Year 1 Software and GPS Unit Purchase $36,056
Year 1 Upgrade and Maintenance $12,944
Year 2 Software, Upgrade, Maintenance $ 9,000
Year 3 Software, Upgrade, Maintenance $ 9,000
Contingency for additional support hours $ 6,100
Total $73,100
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Texas Department of Information
Resources Purchasing Network (Ordinance 20-196).
On November 13, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with AllTerra Central, Inc., for the purchase of a GPS unit and data collector for the
Drainage Department, in a three (3) year not-to-exceed amount of $73,100.00.
PRINCIPAL PLACE OF BUSINESS
AllTerra Central, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract. This DIR contract expires on November 10, 2024.
FISCAL INFORMATION
These items will be funded from GPS Unit for Mapping account 650984561.1355.30100. Requisition
#161064 has been entered into the Purchasing software system in the amount of $36,056. The budgeted
amount for this item is $71,300.00.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: Quote
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: John Harris, 940-349-7116.
Legal point of contact: Marcella Lunn at 940-349-8333.