Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 14, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Global Software, LLC, dba InsightSoftware, for
continued vendor support for financial analysis and reporting software application tool and purchase of
Spreadsheet Server software to enhance tool for the Technology Services Department, which is the sole
provider of this software, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of
funds therefor; and providing an effective date (File 8309 – awarded to Global Software, LLC, dba
InsightSoftware, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $375,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton's Accounting, Budget, Finance, and Utility Departments have been using the
Spreadsheet Server software since 2007. These departments use this tool to pull data from the JD Edwards
financial system daily in many different capacities of financial analysis and statement/report compilations.
This tool is also used for more formal reporting such as the quarterly reports, the quarterly ERCOT reports
for Denton Municipal Electric, and the Annual Comprehensive Financial Report (ACFR).
It is essential for the City of Denton to keep current maintenance with the software vendor to ensure the
availability of upgrades, software fixes, and access to knowledge and support resources. The Technology
Services department could not identify any local vendors that could provide software maintenance for this
application. Therefore, procuring this maintenance from the above vendor is the best value for the City of
Denton.
InsightSoftware is the sole source vendor for continued upgrade, support, and maintenance of Spreadsheet
Server software. Section 252.022 of the Local Government Code provides that procurement of commodities
and services that are exempt from competitive bidding if over $50,000, shall be awarded by the governing
body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
InsightSoftware will execute the contract after the City Council’s consideration and the date of their
signature will become the contract's effective date.
Spreadsheet Server Estimated 5-Year Expenditure
Licenses, Maintenance, & Support Year 1 $58,241
Licenses, Maintenance, & Support Year 2 $62,317
Licenses, Maintenance, & Support Year 3 $66,680
Licenses, Maintenance, & Support Year 4 $71,347
Licenses, Maintenance, & Support Year 5 $76,341
Contingency for additional support hours $40,074
Total $375,000
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
RECOMMENDATION
Award with a contract to Global Software, LLC, dba InsightSoftware, for continued vendor support for
financial analysis and reporting software application tool and purchase of Spreadsheet Server software to
enhance tool for the Technology Services Department, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $375,000.
PRINCIPAL PLACE OF BUSINESS
Global Software, LLC, dba InsightSoftware
Raleigh, NC
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using the Technology Services department’s budget
on an as-needed basis. The City will only pay for services rendered and is not obligated to pay the full
contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.