Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 5, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Weaver Consultants
Group, LLC, to complete the operations and maintenance of the Landfill Gas Collection and Control System
at the City of Denton Landfill as set forth in the contract; providing for the expenditure of funds therefor;
and providing an effective date (RFP 7109-036 – Professional Services Agreement for operations and
maintenance services awarded to Weaver Consultants Group, LLC, in the not-to-exceed amount of
$52,200.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The City of Denton Landfill operates a Gas Collection System and flare to process the methane produced
by the landfill process. Solid Waste and Recycling (SW&R) plans to execute a contract with Weaver
Consultants for their field crew to perform operations and maintenance for the gas collections system. The
wells require maintenance and “tuning” to reduce odor and the potential of oxygen intrusion and also to
optimize gas extraction for the purpose of maintaining compliance with State and Federal regulations.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on October 8, 2019
(Ordinance 19-2305).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2019, City Council approved RFQ 7109 for a prequalified list of professional engineering
firms (Ordinance 19-2305).
On November 13, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Weaver Consultant Group, LLC, to complete the operations and maintenance of the
Landfill Gas Collection and Control System at the City of Denton Landfill, in a not-to-exceed amount of
$52,200.
PRINCIPAL PLACE OF BUSINESS
Weaver Consultants Group, LLC
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
The project will be ongoing throughout the fiscal year 2023-2024.
FISCAL INFORMATION
These services will be funded from the Solid Waste and Recycling budget 890500.7879. Requisition
#162401 has been entered into the Purchasing software system in the amount of $52,200. The budgeted
amount for this item is $52,200.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, (940)-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ami Reeder, 940-349-8008.
Legal point of contact: Marcella Lunn at 940-349-8333.