6590-032 - Amendment 3 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
6590-032
Cori Power
Not Applicable
PSA
Bonnie Brae Ph 6 Design Amendment #3
DECEMBER 12, 2023
N/A
23-2405
6590-032 PSA – Amendment #3 Page 1 of 2
THIRD AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND RPS INFRASTRUCTURE, INC.
FILE 6590-032
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS THIRD AMENDMENT TO CONTRACT 6590-032 (“Amendment”) by and
between the City of Denton, Texas (“City”) and RPS Infrastructure, Inc. (“Consultant”); to
that certain contract executed on September 18, 2018, in the original not-to-exceed amount
of $2,031,479.50 (the “Original Agreement”); amended on March 26, 2019, in the
additional amount of $397,760 aggregating a not-to-exceed amount of $2,429,239.50 (the
“First Amendment”); amended on October 13, 2020, in the additional amount of $340,609
aggregating a not-to-exceed amount of $2,769,848.50 (the “Second Amendment”)
(collectively, the Original Agreement, the First Amendment, and the Second Amendment
are the “Agreement”) for services related to professional engineering services for the
preparation of construction plans and construction phase services associated with Bonnie
Brae Phase 6 Reconstruction from US 380 to Loop 288 in Denton County;
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount of $368,038.20 with this Amendment for an aggregate not-to-exceed
of $3,137,886.70.
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Bonnie Brae Phase 6 Reconstruction from US 380 to Loop 288 in Denton
County, are hereby authorized to be performed by Consultant. For and in
consideration of the additional services to be performed by Consultant, the Owner
agrees to pay, based on the cost estimate detail attached as Exhibit “A” to this
Amendment, a total fee, including reimbursement for non-labor expenses an
amount not to exceed $368,038.20.
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
6590-032 PSA – Amendment #3 Page 2 of 2
2. This Amendment modifies the Agreement amount to provide an additional
$368,038.20 for the additional services with a revised aggregate not to exceed total
of $3,137,886.70.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CONSULTANT”
RPS INFRASTRUCTURE, INC.
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY
ATTORNEY
By: _____________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
SARA HENSLEY, CITY MANAGER
ATTEST:
JESUS SALAZAR, CITY SECRETARY
By:
________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Executive Director
Director of Capital Projects
Trevor Crain, PMP
Capital Projects
12/12/2023
5810 Tennyson Parkway, Suite 280, Plano, Texas 75024
T 972 202 4242 D 972 202 4248 W rpsgroup.com
November 2, 2023
Mr. Jesus Perez
Project Manager – Capital Projects
401 N. Elm Street
Denton, Texas 76201
Re: Bonnie Brae Street Phase 6 Reconstruction – Amendment 3
Dear Mr. Perez,
Thank you for the opportunity to submit RPS Infrastructure’s proposal for Amendment 3 to contract 6590-
032: professional engineering services for the proposed Bonnie Brae Phase 6 project in Denton County. The
proposal includes a scope of work and detailed estimate including labor and direct expenses. The fee estimate
is based on the following information:
Project Understanding
The project is generally described as professional engineering services during the bidding and construction of
Bonnie Brae Street between US 380 (University Drive) and US 77 (Elm Street). The scope also includes ROW
/ Easement Exhibits, Utilities Coordination, and ROW Acquisition Support during the Bid and Construction
Phases.
The project will be based on standard industry practice following procedures in accordance with City of
Denton Transportation Criteria Manual, City of Denton Drainage Criteria Manual, TxDOT Roadway Design
Manual, TxDOT Hydraulic Design Manual, Texas Manual on Uniform Traffic Control Devices, and Federal,
State, and Local laws that apply.
Project Team
Senior Project Manager – Kevin Howlett, P.E.
QA / QC Manager – Lynn Pipkin, P.E.
Senior Project Engineer – Ronald Thomas, P.E.
Project Engineer – Berenice Salaices, P.E.
Construction Inspector – Conrad Gonzales, E.I.T.
Design Engineer – Nicole Roeglin, E.I.T.
Utility Coordinator – Cole Preston, P.E.
ROW Support – Joseph Khammash
Scope of Services
A complete scope of services is included as Attachment A. The services provided by the Engineer are divided
into the following Tasks:
Base Services:
Task 13 – ROW Acquisition Exhibits
Task 14 – Utilities Coordination
Task 18 – ROW Acquisition Support
Task 19 – Bid Phase Services
Exhibit A
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Task 20 - Construction Phase Services
Basis of Estimate
The fee estimate for this proposal is based on the base services identified above. Modifications to the base
services after confirmation will be deemed additional services and will require subsequent authorization from
the City of Denton. Additional services and will be performed on an hourly fee basis in accordance with the
rates shown in the Work Breakdown Structure (Attachment C). Total fees for the project are based on the
schedule provided.
Exclusions
This scope of services does not include the following:
Design services beyond those specifically stated in this scope.
Direct expenses associated with additional services, if required.
Additional services not provided herein.
Exclusions listed in the Scope of Services (Attachment A).
These services, if required, and upon agreement from the City of Denton, will be performed as an additional
service.
Project Schedule
A Project Schedule has been provided in Attachment B.
Summary of Cost
The summary of cost for each base service is shown in the table below. The total for providing base services is
$368,038.20.
Base and Special Services:
A detailed cost breakdown per base service is provided in the Work Breakdown Structure (Attachment C).
Task Method of Compensation Amount
Task 13 – ROW Acquisition Support - GAI Hourly / Unit Cost $28,750.00
Task 14 – Utilities Coordination - KCI Hourly / Unit Cost $64,662.20
Task 18 – ROW Acquisition Support - HDR Hourly / Unit Cost $50,600.00
Task 19 – Bid Phase Services - RPS Hourly $26,540.00
Task 20 – Construction Phase Services - RPS Hourly $180,170.00
Direct Expenses Cost $17,316.00
Services Total $368,038.20
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
The hourly rates for labor classifications used to perform engineering services on a time and material basis as
well as any additional services are shown in Attachment C.
Except as noted on the attached, all invoices will be prepared monthly and are due and payable within 30 days
of receipt. Once the final deliverables are submitted for final review, the project will be considered complete
and invoiced accordingly.
In closing, we appreciate the opportunity to provide this proposal. Please feel free to call our Project Manager,
Kevin Howlett, P.E., at 972-202-4248 if you have any questions.
Sincerely,
Brent Christian, P.E.
Executive Director, Infrastructure
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Page 1 of 6
ATTACHMENT “A”
Amendment 3
Scope of Services for Bonnie Brae Phase 6 reconstruction bid and construction phase
services.
The scope set forth defines the work to be performed by the ENGINEER in completing the
project. Both the CITY and ENGINEER have attempted to clearly define the work to be
performed and address the needs of the Project. Under this scope, “ENGINEER” is
expanded to include sub-consultants, including surveyor, employed or contracted by the
ENGINEER.
GENERAL OVERVIEW
RPS Infrastructure, Inc., (ENGINEER) has been contracted by the City of Denton (CITY) to
provide the bid phase and construction phase services for Bonnie Brae Phase 6. This scope
includes additional ROW exhibits, Utility Coordination, and ROW acquisition support.
For this amendment, the ENGINEER shall provide bid phase services and construction
phase services for Bonnie Brae Phase 6 reconstruction from US 380 to US 77.
WORK TO BE PERFORMED
Task 13. ROW Acquisition Exhibits
Task 14. Utilities Coordination
Task 18. ROW Acquisition Support
Task 19. Bid Phase Services
Task 20. Construction Phase Services
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Page 2 of 6
TASK 13. ROW Acquisition Exhibits.
ENGINEER will support and perform activities related to ROW and easements as outlined
below, per scoping direction and guidance from the CITY’s Project Manager
Prepare a metes and bounds description of the proposed ROW take. A “drawing”
exhibit with the focus being on the proposed ROW take will accompany the metes
and bounds descriptions. The metes and bounds descriptions along with the drawing
exhibits will be signed and sealed. No platting or re-platting is scoped for any
properties for ROW takes.
TASK 14. Utilities Coordination.
See attached proposal from KCI
TASK 18. ROW Acquisition Support.
ENGINEER shall provide engineering professional services as described below:
As a sub consultant:
HDR will coordinate with City Real Estate Staff to determine each condemnation case’s
ability to be closed and resume sending monthly reports to all City and TxDOT staff
regarding the status of each open condemnation case.
When a condemnation case closes, HDR will follow up with the City’s real estate
department to request copies of final judgements and coordinate with the title company to
issue the title insurance policies to the city for each parcel.
Upon the issuance of a title policy, HDR will gather all relevant documentation required
by TxDOT and fill out the LPA Tabulation of costs sheet for each parcel eligible for
reimbursement under the AFA.
HDR will complete a QC check of the Tabulation form and provide to City for review and
execution.
HDR will enter all relevant information into the TxDOTConnect System and forward all
reimbursement items to the TxDOT Dallas District.
HDR will generate and monitor each reimbursement payment in the TxDOTConnect
System to ensure that the proper amount is reimbursed and processed in a timely
manner to expedite funds back to the City.
HDR will provide links to City staff for file turnover for all relevant documentation
associated with the real property purchase and the TxDOT reimbursement.
HDR will make its personnel available for any relocation appeals or city meetings to
discuss any real property questions or discussions associated with the project.
Any additional work for HDR authorized by the City outside of the original scope would be
billed at the following rates, with an approved estimated hours for each defined role below:
Role Proposed Hourly Rate
Accountant $135.00
Project Principal $350.00
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Page 3 of 6
Project Manager $250.00
Real Estate Agent $200.00
TASK 19. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
The ENGINEER will assemble the bid Package in accordance with CITY
requirements.
The ENGINEER will provide technical assistance with questions from contractors
and plan revisions as needed. Addenda shall be prepared and issued for the
contract documents if necessary.
Attend one pre-bid conference in support of the CITY.
The ENGINEER will prepare a comparison of bid tabs submitted by contractors (up
to 6 bids)
ENGINEER will check contractor references and prepare letter of recommendation of
award.
ASSUMPTIONS
The project will be bid only once and awarded to one contractor.
Cost for publications and Notice To Bidders shall be paid for by the CITY.
DELIVERABLES
A. Plan Revisions (if required)
B. Letter of Recommendation
TASK 20. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
20.1 Construction Support shall include:
The ENGINEER shall register the project with Texas Department of Licensing and
Regulation (TDLR). The ENGINEER shall provide a 3rd party review of the Plans and
inspection of constructed facilities from a Registered Accessibility Specialist for all
the pedestrian elements and their compliance with 2012 Texas Accessibility
Standards (TAS).
The ENGINEER shall make revisions to final plans to address TDLR review
comments.
The ENGINEER shall attend the preconstruction conference in support of the CITY.
The ENGINEER shall provide a Roadway Construction Inspector on an as-needed
basis as determined by the CITY.
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Page 4 of 6
The ENGINEER shall visit the project site twice (2) per month as construction
proceeds to observe and report on progress. ENGINEER shall create meeting
agenda and record meeting minutes for each meeting.
The ENGINEER shall review shop drawings, samples and other submittals submitted
by the contractor for general conformance with the design concepts and general
compliance with the requirements of the contract for construction. Such review shall
not relieve the Contractor from its responsibility for performance in accordance with
the contract for construction, nor is such review a guarantee that the work covered
by the shop drawings, samples and submittals is free of errors, inconsistencies or
omissions. The ENGINEER shall log and track all shop drawings, samples and other
submittals.
As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents(RFI’s), review change orders, and make
recommendations as to the acceptability of the work.
The ENGINEER shall make investigations into contractor requests for deviation from
plans or specifications as approved by CITY.
The ENGINEER shall provide a 3rd party inspection of all the pedestrian facilities
constructed on the project by a Registered Accessibility Specialist.
The ENGINEER shall attend the “Final” project walk through and assist with
preparation of final punch list.
The ENGINEER shall assist the City in Meeting with Affected Property Owners
during construction on an as-needed basis.
20.2 Record Drawings
The ENGINEER shall prepare record drawings from information provided by the CITY
depicting any changes made to the Final Drawings during construction. The following
information shall be provided by the CITY:
o As-Built Survey
o Red-Line Markups from the Contractor
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
The ENGINEER shall modify the Final Drawings electronically and shall place a stamp
on the plans indicating that they represent Record Drawings of the project as
constructed per the redline markups from the contractor and the inspector. The stamp
shall be signed and dated by the ENGINEER and shall be placed on each plan sheet,
whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all
changes which apply to that sheet by clouding and numbering, or other suitable means.
This work does not include modifications made to traffic control during construction.
ASSUMPTIONS
2 site visits by ENGINEER per month are assumed.
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Page 5 of 6
Construction schedule is assumed at 18 months.
10 submittal reviews by ENGINEER are assumed.
10 RFI Reviews by ENGINEER are assumed.
5 Change Order Reviews by ENGINEER are assumed.
Assume 10 meetings with Affected Property Owners.
Record Drawings do not include changes to traffic control sheets.
DELIVERABLES
A. Response to Contractor’s Request for Information
B. Review of Change Orders
C. Review of shop drawings
D. Final Punch List items
E. Record Drawing
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Page 6 of 6
EXCLUSIONS:
ADDITIONAL SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES
CITY and ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if needed,
upon the CITY’s written request. Any additional amounts paid to the ENGINEER as a result
of any material change to the Scope of the Project shall be agreed upon in writing by both
parties before the services are performed. These additional services include the following:
Any noise / sound wall design.
Direct expenses associated with any additional services provided.
Stormwater Pollution Prevention Plan (SWPPP) permitting
Preparation of Environmental Information Document or an Environmental
Impact Statement.
Presence/absence surveys for federally listed threatened/endangered species.
Preparation of a mitigation plan to compensate for impacts to waters of the
U.S.
Phase I or Phase II Environmental Site Assessment.
Any Asbestos investigations / mitigations, lead level in paint investigations /
mitigations, or other hazardous material investigations or mitigations.
The preparation of a Section 4(f) Evaluation (required for taking parkland,
recreation land, historic sites), Biological Assessment/Biological Evaluation
(associated with endangered species/habitat impacts), Section 7 Consultation
with the U.S. Fish and Wildlife Service, U.S. Coast Guard Section 9 permit, any
USACE Section 10 or Section 404 permit.
Performing analysis or investigations proposed by contractor to correct
defective construction work.
Construction Staking, Materials Testing, or a full time Roadway Construction
Inspector.
Tree survey and/or mitigation plan to comply with the City of Denton Tree
Protection Ordinance.
Design, contract modifications, analysis that is required to comply with local,
State, or Federal guidelines that become effective after the date of this
agreement.
Services required to resolve bid protests or re-bid the project for any reason
unless protest or re-bid is caused by actions or negligence of the engineering
professional.
Providing services or modifications to contract documents made necessary due
to site conditions being different then what they are at time of this agreement.
Providing services beyond an 30 month construction time.
DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 1 October 26, 2023 RPS Group 5180 Tennyson Parkway STE 280 Plano, TX 75024 Client's Authorized Representative(s): Kevin Howlett, PE, Senior Project Manager Subject: Bonnie Brae Phase 6 Supplemental QLA and UC Services KCI Project Number: 802… KCI Technologies, Inc. (KCI) is pleased to submit this professional services agreement (the "Proposal") to RPS Group ("Client") for the work (the "Work") described in detail in the Scope of Services section of this Proposal. The Work will be performed for the following: Location: Bonnie Brae St from US380 to US77 in Denton, TX PROJECT DESCRIPTION Client is Requesting Scope and Fee for SUE (Sub-Surface Utility Engineering services) and UC (Utility Coordination Services), for a proposed roadway improvements along Bonnie Brae St from US380 to US77 in Denton, TX. KCI is providing this proposed scope of work to obtain the desired quality levels, upgrade the existing utility mapping information and perform utility coordination services. SCOPE OF SERVICES This Proposal is limited exclusively to the Work as described in this Scope of Services section and anything not expressly described shall be considered expressly excluded from the Work. KCI proposes to perform the Work in accordance with ASCE Standards 38-22 Quality Level (QL) Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data, which is described as follows: QL-A - Utility Locating (Test Holes) – KCI will utilize its in-house crews and equipment to perform 8 Test Holes on existing utilities, exact Test Hole locations will be provided by the Client. Test Holes will be performed using vacuum excavation equipment and will determine the depth of the utilities from existing grade and their estimated size and material type. Excavation will include the removal of existing pavement, base paving and soil extraction, backfill of excavated material with compaction and paving repair with High Performance Permanent Pavement Repair QPR. KCI will not “hot patch” the holes. If the property owner/Jurisdiction requires hot patch, this will need to be added as EWO. While ground water, large rock and other irregularities inhibit this process, KCI will make every effort with our standard equipment to gain a visual confirmation of the existing utility to document its horizontal and vertical position. A survey marker will be installed directly over each Test Hole with a minimum of three swing ties to existing features. A Test Hole sketch will be prepared summarizing the above information. Upon completion of the Test Hole process, a KCI Survey Crew will survey the Test Hole locations. It is assumed that all applicable permits, if required, will be obtained by client. Complex Traffic Control (lane closures) is not included as a part of this submission. DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 2 QL-B – Mapping of Toneable Utilities– KCI will use Geophysical Electromagnetic equipment to interpret the presence of the existing metallic subsurface utilities within the proposed project area. • First: When an access point is available Direct Connection method will be applied to mark utilities crossing through the Project Areas. • Second: When no access point is present or are not close to the Project Area, Induction methods will be applied. Placing an EM transmitter box over the desired utility. These signals will be interpreted to mark the approximate horizontal location of the existing utility. • Third: By placing an EM transmitter box on the ground in a 50’ grid pattern around the Boring Locations in an attempt to broadcast signals to conductive utilities within the pattern will be performed. These signals will be interpreted to mark the approximate horizontal location of the existing metallic toneable utility. The ground surface will be marked with the approximate horizontal location of the existing utilities in accordance with APWA/ULCC Uniform Marking Standards. KCI will attempt to designate any sanitary sewer, or non-metallic utility lines not having tracer wire placed with them by utilizing a toneable rodder as part of the designation effort. KCI will attempt to verify storm, showing general directions at their surface or employ the use of a rodder as necessary. Utility Coordination with EagleRidge Energy - Provide utility accommodation coordination including utility coordination meetings with EagleRidge Energy (ERE), communication and coordination with ERE, and preparation of utility agreement assemblies including, but not limited to utility agreements, joint use agreements, notice of proposed installation, and advanced funding agreements for ERE. The UC shall: • Perform utility coordination and liaison activities with involved utility owners, consultants, and City of Denton to achieve timely project notifications, formal coordination meetings, conflict analysis and resolution. • Act as the "Responsible Party" as indicated in Chapter 2 Utility Cooperative Management Process and Sub-process of TXDOT's ROW Utility Manual. • Coordinate all activities with City of Denton, or the designee, to facilitate the orderly progress and timely completion of City of Denton's design phase. • Coordinate a work plan to include, but not be limited to a list of the proposed meetings, coordination activities, and related tasks to be performed, a schedule and an estimate for completion of the related tasks. The work plan shall meet the requirements of the project and shall be submitted to City of Denton for approval, prior to commencing work. • Prepare and present, in collaboration with City of Denton staff, instruction and orientation sessions, as required by City of Denton. The instruction shall facilitate the preparation of work DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 3 orders, invoices, and other related documentation. • Attend an initial project meeting and an on-site inspection, when requested by City of Denton, to ensure familiarity with existing conditions, project requirements and prepare and submit a written report of the meeting to City of Denton. • Coordinate all activities with City of Denton and consultants, other vendors or representatives, as authorized by City of Denton. • Provide City of Denton copies of diaries, correspondence and other documentation of work related communications between the UC, utility owners and other outside entities, when requested by City of Denton. • Implement a schedule of periodic meetings with each utility owner's representatives for coordination purposes. Meetings shall commence as early as possible in the design process and shall continue until completion of the project. Notify City of Denton a minimum of two business days in advance of each meeting to allow City of Denton the opportunity to participate in the meeting. Provide meeting minutes of all meetings with utility owners' representatives to City of Denton within seven business days after completion of each meeting. Meetings shall be held as frequently as required to manage the matters under discussion with each utility owner. • As required, coordinate with local utilities committees (if applicable) to present a footprint of City of Denton's projects with represented utility owners. • Coordinate with any other utility committees, which may include county, city or other officials, if needed. • Provide City of Denton and all affected utility owners a Utility Contact List for each project with all information, to include, but may not be limited to owner's name, contact person, telephone numbers, emergency contact number, e-mail addresses, and all pertinent information concerning the respective affected utility facilities, including but not limited to; size, number of poles, material, and other information which readily identifies the utilities owners' facilities. • Advise utility owners of the general characteristics of the project and provide an illustration of the project footprint for mark-up of the utility facility locations that occupy the project area. • Coordinate which utilities conflict with highway construction in accordance with Texas Administrative Code, Title 43, Part 1, Chapter 21, Subchapter C and UAR and make the utility owner aware of the conflict by written notice. The notice shall include, but not be limited to sufficient plans and specifications to enable the utility to reasonably determine the future location, including depth of cover and required clearances, and survey datum. • Assist the utility owners in the preparation of required agreements associated with the funding of adjustments and the occupation of City/State right of way. DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 4 • Assist the utility companies in the preparation of utility agreement assembly packages. All documents shall be complete and acceptable for execution by City of Denton. NOTE: Engineering of relocation plans relative to a particular utility agreement is not required for this solicitation. • Determine whether or not a compensable interest exists and the utility owner's degree of eligibility. • Assist the utility owner with adjustment plans and a cost estimate for these adjustments. Plans shall include the design, proposed location vertical elevations, and horizontal alignments of the utility facility based on City of Denton's survey data, the relationship to existing highway facilities and the right of way line, location of existing utility facilities that may be affected by the proposed utility facility, and as directed in the UAR and TXDOT's ROW Utility Manual NOTE: Engineering of relocation plans relative to a particular utility agreement is not required for this solicitation • Review the relocation plans to ensure compliance with UAR and to ensure that the proposal does not conflict with highway construction. • Submit all non-reimbursable utility adjustments through the City of Denton • Assist the utility owner with the submission of the permit request. • Notify City of Denton's PM, for approval, upon determination that the utility needs to be adjusted as part of the highway contract. • Submit two originals, two copies, and an electronic PDF file of the Utility Agreement Assembly Package. Each original, copy, or PDF file shall include the checklist agreement, all attachments, and supporting documentation for submission to City of Denton with a transmittal letter recommending approval. • NOTE: The utility should be reimbursed eligible costs incurred within the easement limits for replacement in kind. • Be solely responsible for determining which utilities shall be installed by "Permit', or by "Agreement'. • Assist in the preparation, compilation, gathering, and collection of all required and supporting documents to be included with the utility agreements. • Have the UC maintain a complete set of records for all Utility Adjustment Costs, for each utility until all final payments to the utility owners have been completed. DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 5 Deliverables 1) SUE QL-A Test Hole Data Sheets in PDF format 2) DGN and CSV file of surveyed Test Hole locations 3) Monthly Progress Reports 4) Utility Adjustment Status Reports 5) Updated Utility Conflict Matrix SPECIAL PROVISIONS 1) KCI will not be responsible for damage to utilities caused by others. 2) Complex traffic control not included in this scope of services. SERVICES TO BE PROVIDED BY THE CLIENT • All permitting as required. FEES AND PAYMENTS The Schedule of fees for work defined in the scope of services is attached as exhibit A. Actual cost of test holes will be billed by the incremental depth noted in Exhibit A. For example, if all holes are 0’ to 5’ from ground surface to top of utility, the applicable rate will be billed. DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 6 EXHIBIT A Bonnie Brae Phae 6 UC & QLA SUE Supplemental Budget Request Bonnie Brae St From US380 to US77 Denton, TX QL A SUE & Utility Coordination Specified Rate Cost TASK DESCRIPTION Admin Clerical Project Manager Senior Engineer Project Engineer EIT Senior Cad Operator SUE Field Manager Surveyor - Task Leader (RPLS) Totals Rates $70.58 $254.08 $228.67 $169.38 $107.28 $107.28 $127.05 $179.26 Project Management and Administration, Invoicing 12 24 4 40.00 Monthly Progress Reports 12 4 4 20.00 Status Meetings with City of Denton PM 2 4 6 12.00 Review and Updates Project Schedule 2 4 6 12.00 Prepare and Document Correspondence & Phone calls 4 16 20.00 Meetings with Utility Owners 4 16 20.00 Utility Conflict Matrix Updates 2 4 16 22.00 Utility Conflict Analysis, Coordination and Resolution 2 8 16 26.00 Preparing Utility Agreements 2 8 32 42.00 CADD project setup 8 8 16 32.00 QC of Plans 4 4 8 8 10 4 38.00 Total Hours 24 28 14 60 120 24 10 4 284.00 Percent By Hours 8.45% 9.86% 4.93% 21.13% 42.25% 8.45% 3.52% 1.41% 100.00% Subtotal - Specified Rate $1,693.92 $7,114.24 $3,201.38 $10,162.80 $12,873.60 $2,574.72 $1,270.45 $717.04 $39,608.15 DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 7 Unit Cost COST / UNIT KCI QUANTITY UNIT Amount SUE Mobilization/Demobilization $500.00 1.00 EACH $500.00 SUE (Quality Level A) 0 feet to 5 feet $1,250.00 3 Each $3,750.00 SUE (Quality Level A) >5 feet to 8 feet $1,600.00 3 $4,800.00 SUE (Quality Level A) >8 feet to 13 feet $1,950.00 1 Each $1,950.00 SUE (Quality Level A) >13 feet to 20 feet $2,300.00 1 $2,300.00 SUE (Quality Level A) >13 feet to 20 feet (Excavation & Engineering) $2,170.00 0 Each $0.00 Two (2) Designating Person with equipment $187.50 8 Hour $1,500.00 Coring and repairing the pavement includes labor equipment and materials $250.00 2 Each $500.00 2 - Person Survey Crew $165.00 8 Hour $1,320.00 Subtotal - Unit Cost $16,620.00 DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 8 Direct Expenses Cost COST / UNIT KCI QUANTITY UNIT Amount Mileage $0.65 148 Mile $ 96.20 USB Flashdrive (up to 32gb) $10.00 10 Each $ 100.00 Photocopies B/W (11" X 17") $0.25 50 Each $ 12.50 Photocopies B/W (8 1/2" X 11") $0.15 100 Each $ 15.00 Photocopies Color (11" X 17") $1.25 50 Each $ 62.50 Photocopies Color (8 1/2" X 11") $1.00 100 Each $ 100.00 Fields Supplies $35.00 2 Day $ 70.00 Soil Disposal Fee $250.00 1 Each $ 250.00 Traffic Control Services $2,500.00 1 Day $ 2,500.00 Backfill (off-site purchase) $200.00 2 CY $ 400.00 Subtotal - Direct Expenses Cost $ 3,606.20 TOTAL $ 59,834.35 DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Professional Services Agreement October 26, 2023 Page 9 GENERAL PROVISIONS The attached General Provisions are specifically made a part of this Proposal. If this Proposal is accepted by Client, then the General Provisions along with the Proposal shall constitute a complete and binding contract between KCI and Client (the "Agreement"). Any other understandings, agreements, promises, inducements or representations are hereby void. Any modifications to the terms and conditions of this Agreement must be made in writing and signed by both parties hereto in order to be valid. The person executing this Agreement on behalf of the Client does hereby warrant that he/she has full authority to do so. If this Proposal and the General Provisions attached hereto are satisfactory and acceptable, and fully set forth the terms of our understanding, please sign the Acceptance and return a copy to KCI's office. This Proposal and the General Provisions will then constitute our entire Agreement. KCI reserves the right to terminate this contract in the event the Client, in the sole judgment of KCI, fails to establish sufficient credit to warrant proceeding with the work. In such event, Client shall be obligated to pay for all services rendered to date of termination, including any direct expenses, and no work will proceed thereafter unless Client provides a retainer which KCI, in its sole discretion, shall determine to be satisfactory for the continuation of the work. KCI welcomes the opportunity to serve RPS Group and looks forward to working with RPS Group on this project. The Project Principal to be assigned to the Work is Kyle Jones, P.E., and his telephone number is 214-808-6114. Very truly yours, Kyle Jones, P.E. Senior Associate KCI Technologies DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
IDTask ModeTask Name Duration Start Finish Predecessors1Notice to Proceed1 dayTue 10/2/18Tue 10/2/182Conceptual Design320 daysWed 10/3/18Fri 1/3/2013Project Kick‐off Meeting1 dayWed 10/3/18Wed 10/3/1814Data Collection30 daysWed 10/3/18Tue 11/13/1815Topographic Survey50 daysWed 10/3/18Thu 12/13/1816Geotechnical Investigation and Report50 daysWed 1/2/19Thu 3/14/197ROW Survey50 daysWed 10/3/18Thu 12/13/1818Existing Utility Investigation / SUE50 daysWed 10/3/18Thu 12/13/1819Traffic Studies75 daysWed 10/3/18Thu 1/24/19110Conceptual Plans Development30 daysFri 12/14/18Thu 1/31/19511Establish Typical Section5 daysFri 12/14/18Thu 12/20/1812Alignment Alternatives25 daysFri 12/21/18Thu 1/31/191113Horizontal Alignment3 daysFri 12/14/18Tue 12/18/1814Vertical Alignment3 daysWed 12/19/18Fri 12/21/181315Intersection Geometry3 daysWed 12/19/18Fri 12/21/181316Driveway Design3 daysThu 12/27/18Mon 12/31/181417Retaining Wall Layouts3 daysThu 12/27/18Mon 12/31/181418Cross Sections28 daysFri 12/14/18Tue 1/29/1919Internal QA/QC4 daysFri 2/1/19Wed 2/6/191020Conceptual Plans Submittal1 dayTue 9/3/19Tue 9/3/1921City of Denton Review10 daysWed 9/4/19Tue 9/17/192022TxDOT Review10 daysThu 9/5/19Wed 9/18/1923Environmental Documentation60 daysThu 9/19/19Wed 12/11/192224Submit Environmental Documentation to TxDOT1 dayThu 12/12/19Thu 12/12/192325Conduct Public Meeting 11 dayThu 11/7/19Thu 11/7/1926Collect Public Comments10 daysFri 11/8/19Thu 11/21/192527Incorporate Public Comments15 daysFri 11/8/19Thu 11/28/192528City of Denton Review1 dayFri 11/29/19Fri 11/29/192729Hydrologic Modeling / FEMA Coordination90 daysMon 9/2/19Fri 1/3/2030Preliminary Design100 daysMon 12/2/19Fri 4/17/203160% Plans Development90 daysMon 12/2/19Fri 4/3/202532Demolition Plans5 daysMon 12/2/19Fri 12/6/192833Roadway Plan / Profiles20 daysMon 12/2/19Fri 12/27/192834Driveway Details20 daysMon 12/2/19Fri 12/27/192835Drainage Area Maps10 daysMon 12/2/19Fri 12/13/192836Hydrology Calculations5 daysMon 12/16/19Fri 12/20/193537Drainage Design ‐ Culverts20 daysMon 12/23/19Fri 1/17/203638Drainage Design ‐ Storm Drain30 daysMon 12/23/19Fri 1/31/203639Signal Design30 daysMon 12/2/19Fri 1/10/202840Illumination Design30 daysMon 12/2/19Fri 1/10/202841Water / Waste Water Design90 daysMon 12/2/19Fri 4/3/202842Internal QA / QC4 daysMon 2/3/20Thu 2/6/20384360% Plans Submittal1 dayFri 2/7/20Fri 2/7/204244City of Denton Review10 daysMon 2/10/20Fri 2/21/204345FEMA Submittal40 daysMon 2/24/20Fri 4/17/204446TxDOT Review of Environmental Documents20 daysFri 12/13/19Thu 1/9/202447Agency Review of Environmental Documentation40 daysFri 1/10/20Thu 3/5/204648Public Hearing (If Necessary)1 dayFri 5/1/20Fri 5/1/2047FS+40 days49Obtain Environmental Clearance20 daysMon 7/20/20Fri 8/14/204850Final Design171 daysMon 2/24/20Mon 10/19/2051Final Plans Development20 daysMon 2/24/20Fri 3/20/204352Traffic Control Plans20 daysMon 2/24/20Fri 3/20/204453Signing and Pavement Marking Plans20 daysMon 2/24/20Fri 3/20/204454Erosion Control Plans10 daysMon 2/24/20Fri 3/6/204455Final Cross Sections20 daysMon 2/24/20Fri 3/20/204456Retaining Wall Plans10 daysMon 2/24/20Fri 3/6/204457Internal QA/QC4 daysMon 3/23/20Thu 3/26/205158Final Plans Submittal1 dayMon 8/17/20Mon 8/17/2059City of Denton Review10 daysTue 8/18/20Mon 8/31/205860Conduct Public Meeting 21 dayTue 9/1/20Tue 9/1/205961Construction Documents Development30 daysWed 9/2/20Tue 10/13/205962Incorporate Public Comments10 daysWed 9/2/20Tue 9/15/206063Finalize All Plan Sheets15 daysWed 9/16/20Tue 10/6/206264Specification Book / Bid Documents15 daysWed 9/2/20Tue 9/22/206065Final Quantities and Estimates5 daysWed 10/7/20Tue 10/13/206366Internal QA / QC 3 daysWed 10/14/20Fri 10/16/2063,6567100% Construction Documents Submittal1 dayMon 10/19/20Mon 10/19/2066,65,64,6368Right Of Way Acquisition120 daysMon 7/18/22Fri 12/30/224969Utility Relocations60 daysMon 11/20/23Fri 2/9/246870Procurement30 daysMon 2/12/24Fri 3/22/246971Construction570 daysMon 3/25/24Fri 5/29/26708/1710/19Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2202120222023202420252026ATTACHMENT BCity of DentonBonnie Brae Street Reconstruction - Phase 6 Page 1DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
ATTACHMENT CCity of DentonBonnie Brae Street Reconstruction ‐ Phase 6WORK BREAKDOWN STRUCTUREAMENDMENT 3Sheet CountPrincipalsDepartment ManagerSenior Project ManagerProject ManagerSenior Project EngineerProject EngineerAssociate Engineer I/IIAssociate Engineer IIIGIS SpecialistCADD ManagerSenior DesignerDesignerSenior CADD TechnicianCADD TechnicianSenior Environmental PlannerEnvironmental PlannerClericalTotal Labor HoursTotal Labor Cost per Task$350.00 $325.00 $300.00 $250.00 $200.00 $150.00 $125.00 $140.00 $110.00 $170.00 $140.00 $125.00 $130.00 $115.00 $250.00 $150.00 $100.00TASKTask 19 ‐ Bid Phase ServicesAssemble Bid Package48816 36 $5,000.00Pre‐Bid Meeting44412 $2,300.00Bid Comparisons4812 $2,200.00Minor Plan Revisions483216 60 $8,240.00Contractor Questions881632 $5,600.00Letter of Recommendation484 16 $3,200.00Total 0 0 28 0 8 28 6800000016 0 020168$26,540.00Total Labor Cost$0.00 $0.00 $8,400.00 $0.00 $1,600.00 $4,200.00 $8,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,840.00 $0.00 $0.00 $2,000.00$26,540.00Task 20 ‐ Construction Phase ServicesPre‐construction Conference44412 $2,300.00Roadway Inspector (as needed basis)40 240280 $36,000.00Site Visits24 90 90204 $31,950.00Shop Drawing Review(10 submittals)24 2044 $9,700.00RFI Response(10 RFI's)24 8 40 80152 $24,800.00Investigations into contractor plan deviations 24 8 24 4096 $17,400.00Change Order Review(5 Change Orders)24 16 4080 $14,600.00Plan Revisions24 16 32 6024 156 $25,460.00Final Punch List88824 $4,600.00Record Drawings8164024 8 96 $13,360.00Total 0 0 164 0 32 270 62200000048 0 0 81144$180,170.00Total Labor Cost$0.00 $0.00 $49,200.00 $0.00 $6,400.00 $40,500.00 $77,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,520.00 $0.00 $0.00 $800.00$180,170.00LABOR TOTAL$206,710.00DIRECT EXPENSES$13,710.00TOTAL$220,420.00Task 13 ‐ ROW Acquisition Exhibits ‐ Performed by Gorrondona & AssociatesField Survey and ROW/Easement exhibits$25,000.00Subtotal$25,000.00Total (Subtotal Plus 15%)$28,750.00Task 14 ‐ Utilities Coordination ‐ Performed by KCI TechnologiesUtility Coordination$39,608.00Level A SUE$16,620.00Subtotal$56,228.00Total (Labor Subtotal Plus 15%)$64,662.20Task 18 ‐ ROW Acquisition Support ‐ Performed by HDRReimbursement ‐ 11 Parcels$44,000.00Subtotal$44,000.00Total (Subtotal Plus 15%)$50,600.00LABOR TOTAL$144,012.20DIRECT EXPENSES$3,606.00TOTAL$147,618.20SPECIAL SERVICESSPECIAL SERVICESTOTAL FOR SPECIAL SERVICES $147,618.20TOTAL FOR ALL SERVICES ‐ AMENDMENT 2$368,038.20$220,420.00DESCRIPTION OF WORK TASKBASE SERVICESBASE DESIGN SERVICESTOTAL FOR BASE SERVICES Page 1DocuSign Envelope ID: 452959E9-11DC-4562-81A8-B0FE7A744721
Certificate Of Completion
Envelope Id: 452959E911DC456281A8B0FE7A744721 Status: Completed
Subject: Please DocuSign: City Council Contract 6590-032 Bonnie Brae Ph 6 Design Amendment #3
Source Envelope:
Document Pages: 23 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
11/27/2023 12:34:12 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 11/27/2023 12:37:55 PM
Viewed: 11/27/2023 12:38:07 PM
Signed: 11/27/2023 12:38:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 11/27/2023 12:38:18 PM
Viewed: 11/27/2023 1:40:10 PM
Signed: 11/27/2023 1:42:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.24.80.197
Sent: 11/27/2023 1:42:16 PM
Viewed: 11/27/2023 5:54:09 PM
Signed: 11/27/2023 5:54:30 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Brent Christian
Brent.christian@tetratech.com
Executive Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 209.215.195.213
Sent: 11/27/2023 5:54:32 PM
Resent: 11/30/2023 11:16:38 AM
Viewed: 11/30/2023 11:39:04 AM
Signed: 11/30/2023 12:08:14 PM
Electronic Record and Signature Disclosure:
Accepted: 11/30/2023 11:39:04 AM
ID: 2b9af8e1-6638-4489-bb69-b2cd00227fe9
Signer Events Signature Timestamp
Trevor Crain, PMP
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 11/30/2023 12:08:16 PM
Viewed: 11/30/2023 12:13:23 PM
Signed: 11/30/2023 12:13:49 PM
Electronic Record and Signature Disclosure:
Accepted: 11/30/2023 12:13:23 PM
ID: 67caf701-4519-4949-a717-eccb7876ed43
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 11/30/2023 12:13:52 PM
Viewed: 12/13/2023 8:09:02 AM
Signed: 12/13/2023 8:09:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 12/13/2023 8:09:20 AM
Viewed: 12/13/2023 8:24:25 AM
Signed: 12/13/2023 8:24:29 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 12/13/2023 8:24:31 AM
Resent: 12/14/2023 9:22:06 AM
Viewed: 12/15/2023 8:29:08 AM
Signed: 12/15/2023 8:30:06 AM
Electronic Record and Signature Disclosure:
Accepted: 12/15/2023 8:29:08 AM
ID: 365fa9db-a11a-4834-be0c-37bd6c50e817
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/27/2023 12:38:17 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/30/2023 12:13:51 PM
Viewed: 12/1/2023 8:47:58 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2023 8:30:09 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus Perez
Jesus.Perez@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2023 8:30:10 AM
Electronic Record and Signature Disclosure:
Accepted: 9/14/2023 1:37:37 PM
ID: ada6eb6d-9a6a-4074-92d3-5fd85195f04b
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/27/2023 12:37:55 PM
Envelope Updated Security Checked 11/30/2023 11:16:37 AM
Envelope Updated Security Checked 11/30/2023 11:16:37 AM
Envelope Updated Security Checked 11/30/2023 11:16:37 AM
Certified Delivered Security Checked 12/15/2023 8:29:08 AM
Signing Complete Security Checked 12/15/2023 8:30:06 AM
Completed Security Checked 12/15/2023 8:30:10 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Brent Christian, Trevor Crain, PMP, Jesus Salazar, Jesus Perez
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.